Job Description

No.

Core Job Responsibilities

1.

Strategy, Policy and Procedure

• Assist in the periodic review of procurement and tendering procedures for continuous improvement.
• Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
• Compliance with the laws and regulations stipulated in the system of labour policies and administrative regulations (Attendance, Absence, Career commitment).
• Deal with sensitive and confidential information related to work with discretion to protect the interests of the 7X Group.

2.

Tender management

• Support the Director in conducting high-value tenders (competitive bidding) by preparing documentation, coordinating approvals and ensuring compliance with procedures.
• Assist in drafting and issuing tender documents (RFP, RFQ, ITT) in line with project and procurement requirements.
• Coordinate supplier communications during tenders, including clarifications and pre-bid meetings.
• Receive, review and register supplier bids in the procurement system, ensuring timely submission and secure handling.
• Prepare technical and financial comparison sheets for review by the Tender Committee.
• Support tender evaluation committees with documentation, clarifications and follow-up actions.
• Assist in preparing award recommendations and tender reports for management and committee approvals.
• Coordinate with Finance and suppliers on bank guarantees and compliance.
• Maintain tender records and prepare closure reports.

3.

Procurement Logistics

• Process purchase orders through Oracle, ensuring accurate and timely execution.
• Source and evaluate supplier quotations to secure competitive pricing for direct purchases.
• Respond promptly to procurement-related inquiries from internal stakeholders.
• Analyse supplier pricing and prepare detailed comparison reports using standardized templates.
• Review, register and track committee reports in the procurement system for necessary follow-up.
• Translate electronic procurement files into formal contracts or purchase orders in line with company procedures.
• Ensure timely collection of applicable fees in line with company policies.
• Amend or cancel purchase orders that do not meet contractual or policy requirements.

4.

Supplier management

• Onboard new suppliers into the procurement system, ensuring complete documentation and compliance with company standards.
• Contribute to the Supplier Qualification (micro level) and Performance Evaluation Committee by supporting assessments and driving continuous improvements.
• Maintain effective communication channels with suppliers to streamline procurement processes and strengthen partnerships.
• Address supplier complaints promptly and provide appropriate resolutions.
• Lead strategic sourcing of reputable suppliers, including high-value contract negotiations (>1Mn), vendor evaluation, product &service evaluation to support new store openings and direct procurement needs.
• Monitor supplier capabilities and market trends to diversify the supplier base and sustain competitive advantage.
• Negotiate and review vendor trade agreements to ensure cost efficiency, favourable terms and strong partnerships.
• Assess the effectiveness of high-value contracts and collaborate with Legal and relevant department heads to optimize terms and conditions.

5.

Synergies with Stakeholders

• Develop and maintain strong relationships with internal and external stakeholders to ensure high performance.
• Work collaboratively and engage with Information Technology Unit in case of encountering technical problems in the system used for Purchasing.
• Develop strong relationships with suppliers, fostering long-term partnerships that support both ongoing procurement and specific projects.

6.

Reports

• Prepare reports and statistics on tender activities and procurement practices, providing timely submissions to the direct manager as needed.
• Prepare presentations for senior committees (SIC, Board, and Tender Committees) on procurement outcomes/ status.

8.

Other Tasks

• Perform any other responsibilities relating to this job request or work task as allocated by the Line Manager.

COMMUNICATION & WORKING RELATIONSHIPS

Internal: Within 7X Group

External: Vendors, Third Party Service providers.

Qualifications

EDUCATION, EXPERIENCE & COMPETENCIES

Qualifications and Knowledge:

• Bachelor's degree in supply chain management, Procurement, Engineering or a related discipline.
• Professional Certification in CIPS (Chartered Institute of Procurement & Supply) preferred.

Experience:

• 5-7 years of work experience in procurement and supply chain management (Sourcing, Procurement Planning, negotiation, tendering and contract management) within the interior fit-out or construction with an established network of regional suppliers and subcontractors across the UAE.

Job Specific Skills (Technical Competencies):

• In-depth knowledge of procurement best practices and vendor management in the UAE and international markets.
• Familiarity with industry trends, innovations and regulatory frameworks
• Procurement budget planning, cost control and implementation
• Proficiency in data analysis, performance metrics, and reporting
• Process improvement initiatives
• Meticulous attention to detail and robust analytical capabilities
• Commercial Acumen
• Awareness of sustainable sourcing principles and practices
• Proficient in ERP systems, particularly Oracle Fusion and other procurement software
• Strong communication, negotiation and stakeholder engagement skills
• Ability to thrive under pressure and manage multiple concurrent projects

Generic Skills (Behaviours Competencies):

(As Per Competencies Dictionary available on the Intranet)

• Customer Service - Level 2
• Holding People Accountable and taking accountability - Level 2
• Quality Focus- Level 2
• Innovation - Level 2
• Initiative - Level 2
• Team working - Level 2