Job Title: Procurement Coordinator
Company: Fexco Property Services
Location: Highbury and Islington (once a week in the office once trained)
Type of Employment: Full Time, Permanent
Hours: 37.5

About this Role:

We are looking for a Procurement coordinator to form part of an expanding Procurement function where it is required to ensure efficient sourcing and onboarding of suppliers, maintaining compliance with health and safety standards, and managing documentation for all procurement activities. This role will report into the Procurement Manager.
Main Duties and Objectives:

• Keep accurate records within our internal databases of supplier information and documentation
• Manage the procurement inbox (when one is created) to answer related questions and escalate where required
• Oversee the contractor documentation process, ensuring these are kept up to date
• Coordinate the onboarding process for new suppliers and contractors, ensuring all required documentation is collected (insurance certificates, accreditations, risk assessments, health & safety compliance)
• Maintain the central database(s) of approved suppliers with up-to-date compliance records
• Verify supplier credentials relevant to property services (e.g., electrical safety, asbestos awareness, working at height, legionella control)
• Support and own the tender process for business wide framework agreements
• Supports the management of supplier relationships and contracts
• Regularly engage wider business stakeholders to understand their issues or concerns, providing feedback to wider procurement team and seeks to improve current practise
• Assist in identifying cost-saving opportunities without compromising quality or compliance

Essential Skills:

• Understanding of property management
• Excellent administrative skills
• Confident and proactive attitude
• Excellent verbal and written communication skills
• Be open to learning
• Confident in using MS office suite
• Stakeholder management

Bonus Skills:

• CIPS qualified, currently studying or willing to obtain
• Supplier relationship management
• Previous experience using Qube and Dwellent
• Supplier relationship management

Fexco is an equal opportunities employer and is proud to foster a work environment where our people are supported and encouraged to be themselves. We welcome applicants of all backgrounds and sections of society and each application is given fair consideration.

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