Salary:£25,500 pa
Weekly Hours: 37.5 hours / week - Hybrid working

We're looking for a Vehicle Procurement Administrator to join our Asset Procurement team. This is a fast-paced, detail-focused role where you'll help ensure vehicles are ordered, delivered, and invoiced accurately and on time.

You'll work closely with Asset Managers, Sales Managers, suppliers, and internal teams, acting as the key point of contact for delivery-related queries and proactively managing vehicle deliveries.

What you'll be doing

• Processing vehicle orders via the vehicle management system
• Placing orders with manufacturers, dealers, and body converters
• Proactively managing vehicle deliveries, expediting and escalating where required
• Monitoring delivery reports and SharePoint dashboards
• Identifying late or unacknowledged orders and chasing outstanding receipting
• Acting as the main contact for delivery enquiries and changes
• Supporting inbound volume planning, deferrals, and priority orders
• Reviewing invoices and resolving queries with Finance and Purchasing
• Assisting with non-standard vehicle quotations when required

What we're looking for

• Experience in an administrative or coordination role
• Strong IT skills, including Excel and Microsoft applications
• Excellent attention to detail and organisational skills
• Ability to prioritise workload and meet deadlines
• Strong customer service and communication skills
• A proactive, flexible team player

Desirable: Experience in the automotive or vehicle hire industry, vehicle purchasing knowledge, and familiarity with Northgate systems, Microsoft AX, or SharePoint.

About your benefits:

An excellent basic salary, but there is much more available at Northgate Vehicle Hire than that. Some of our most popular benefits include (but are not limited to) ...

• Start with 24 days annual leave, increasing to 26 days with service, plus the flexibility to buy or sell up to 5 extra days each year. Of course, you'll have public holidays too and an extra day off to celebrate your birthday!

• free life assurance (2x your salary)
• Well-being services (incl. Colleague Assistance Programme, Health Cash Plan, Dental Plan & Travel Insurance).
• Exclusive colleague-only vehicle-leasing schemes
• Pension & save-as-you-earn share scheme.
• Our Benefits App offers unlimited access to a vast range of retailer discounts and cashback deals (incl. Tesco, Asda, Curry's, and B&Q & Wickes, to name just a few)
• Wagestream App for all our colleagues - a Financial Wellbeing app that gives you more control over your pay. Not only does it let you choose when to get paid it also lets you put money aside each month and in addition you can get discounts on your shopping, check what benefits you're eligible for and can even put you in touch with a financial coach!

With over 60 branches nationwide, Northgate Vehicle Hire are the UK's go-to provider of light commercial vehicle rental solutions, partnering with some of the country's most well-known organisations. We have gained a reputation for being at the forefront of the LCV sector and for helping our customers when they need us most.

We're also part of something bigger - ZIGUP, a leading provider of integrated mobility solutions, supporting customers across the UK, Ireland, and Spain. We are proud to have been awarded a King's Award for Enterprise in 2025, recognised for our commitment to promoting opportunity and supporting social mobility. Unlock your potential in an industry-leading business, surrounded by inspiring individuals and leaders, fuelled by the opportunity to thrive in your career.

We're committed to building a diverse, inclusive, and respectful workplace where everyone can thrive. We actively welcome applications from people of all backgrounds, experiences, identities, and abilities. If you need adjustments at any stage of the recruitment process, just let us know. We're here to support you.

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