Procurement & Third Party Assurance Assistant

Department: Executive Suite

Employment Type: Permanent - Full Time

Location: Derby, UK

Description

We are recruiting a Procurement & Third Party Assurance Assistant to join the Executive Team in Derby. The role reports to the Practice Management Solicitor & Senior Associate and is responsible for supporting the firm's procurement activity and third-party risk management processes.

The role involves ensuring suppliers and partners meet regulatory, contractual, and security standards, while monitoring value for money and operational compliance. It includes maintaining records, supporting audits, and contributing to improvements in procurement and assurance procedures.

This position provides practical experience in procurement, supplier assurance, and risk management within a law firm environment. The post-holder will work closely with colleagues across the business to support operational efficiency and governance.

Key Responsibilities

• Support the end-to-end procurement process, including supplier onboarding, sourcing, contracts, and compliance with internal policies.
• Assist with supplier selection exercises, RFQs, tenders, and performance monitoring to ensure value for money.
• Maintain accurate procurement and supplier records, contracts, and assurance documentation.
• Support third-party due diligence and risk assessments, including financial, operational, data protection, and information security checks.
• Track and monitor supplier compliance with regulatory, contractual, and firm-specific requirements.
• Maintain third-party risk registers and support audits, reviews, and reporting related to supplier assurance.
• Work closely with internal teams, partners, and suppliers to support operational processes and continuous improvement.

Skills, Knowledge and Expertise

• Strong organisational skills with excellent attention to detail
• Ability to manage multiple tasks and meet deadlines
• Good written and verbal communication skills
• Confident using Microsoft Office (particularly Excel and Word)
• A methodical and risk-aware approach

Desirable

• Previous experience in procurement, supplier management, risk, or compliance
• Knowledge of third-party risk management or supplier assurance frameworks
• Experience working in a legal or professional services environment
• Familiarity with data protection, information security, or regulatory requirements

Benefits

• Competitive salary
• Bonus potential
• Career development opportunities
• 25 days holiday plus bank holidays
• Options to buy & sell 1 week's holiday
• 1 week's holiday carry over
• Extra day off for your birthday
• Staff card discount scheme for local shops
• Social days and evenings on the firm
• Staff discounts on legal services

Positive Work Environment:

• Be part of a supportive team that values collaboration and teamwork.