The Vacancy

We're looking for an organised and proactive colleague to join Monmouthshire Building Society as a Procurement Administrator. This is a great opportunity to support the day-to-day running of our Procurement function, helping ensure strong governance, compliance and value for money across our supplier base. If you enjoy working with data, processes and people - and take pride in keeping things running smoothly - we'd love to hear from you.

What will we offer you?

Firstly, what will we offer you as a one of our valued colleagues?

• 25 days' holiday, plus bank holidays PLUS a day off on your birthday to help you celebrate!
• Opportunity to purchase additional holidays.
• A commitment to your ongoing training and development including a rotational development programme.
• Up to 14 hours of paid Society leave to volunteer for a local community initiative.
• 'Dress for your Day' approach when in the office.
• Various health and wellbeing benefits such as 24-hour Employee Assistance Programme, subsidised flu jabs and eye tests.
• Private healthcare (subject to selection & completion of medical disclosure form).
• Personal health cash plan and dental cover (subject to selection).
• Life Assurance - 4 times your basic salary life cover, along with critical illness cover.
• Generous Stakeholder Pension Scheme - where the Society contributes a massive 10% on top of your 3% contribution!

What will you be doing?

As Procurement Administrator, you will play a key supporting role within the Procurement team, working closely with the Procurement Business Partner to ensure activities are coordinated efficiently and accurately. You'll maintain supplier records and contract documentation, track renewals and key milestones, respond to internal queries and help ensure procurement processes are followed correctly. You'll also support reporting, dashboards and audit readiness, contributing to strong controls and positive supplier management across the Society.

Your key tasks and responsibilities will include:

• Providing administrative support to the Procurement team, including coordinating meetings and maintaining organised documentation.
• Managing procurement mailboxes and responding to internal queries in a timely and professional manner.
• Maintaining and updating supplier records, contracts, NDAs and due diligence documentation.
• Supporting supplier onboarding activities in line with procurement and risk frameworks.
• Assisting with RFI/RFP/RFQ processes, including preparing documentation and collating supplier responses.
• Maintaining accurate procurement data for reporting, dashboards and compliance purposes.
• Supporting audits and regulatory reviews by ensuring procurement records are complete and accessible.

What type of person will you need to be?

You will be highly organised, methodical and dependable, taking real ownership of your work and pride in accuracy. With a professional and approachable manner, you'll build positive relationships across the Society and with external suppliers. You'll be comfortable managing multiple tasks in a busy environment while maintaining attention to detail. Naturally collaborative, you'll enjoy working as part of a team and be keen to learn and develop your procurement knowledge. Discreet and trustworthy, you will handle confidential information appropriately and support a culture of strong governance and good practice.

Desired skills, qualifications and experience:

• Strong administrative and organisational skills with excellent attention to detail.
• Ability to manage multiple tasks and prioritise effectively.
• Good written and verbal communication skills.
• Confident user of Microsoft Office (Word, Excel, Outlook) and structured record-keeping.
• Ability to build effective working relationships with colleagues and suppliers.
• Previous experience in procurement, contract administration or a similar role is desirable but not essential.

If you are looking to develop your career within Procurement and contribute to strengthening our supplier governance and efficiency, we would welcome your application.

Additional information:

We're committed to diversity and equal opportunity and as an inclusive employer, we encourage applications from all suitably qualified applicants irrespective of ethnicity, religion, age, physical or mental disability/long term health condition, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing) and any other protected characteristic.

Just let us know if you need any reasonable adjustments made to our recruitment processes, we'll try to accommodate them.

We want everyone to be able to fulfil their potential which is why we provide a range of flexible working arrangements and family friendly policies.

Our roles often generate a lot of interest and can close early so don't miss out this opportunity to apply!

Personal data held by the Monmouthshire Building Society relating to employment applications will be used in accordance with GDPR regulations our Privacy Statement, which is available on our website.

The Company

Monmouthshire Building Society values the diversity that all sections of the community can bring to our Society, we welcome applications from everyone who shares our values.

As a financial services organisation regulated by the PRA and FCA our staff must be honest, financially sound and maintain high levels of competence and capability in their role. Therefore our pre-employment checks include adverse credit checks and criminal records checks (DBS checks) at a basic disclosure level for the majority of roles but at the standard level for certain roles.