Job Description
The Procurement Officer will be responsible for managing end-to-end procurement activities for real estate development projects, from floating RFPs through to vendor finalization, contract issuance, and delivery follow-up. The role ensures timely sourcing of consultants, contractors, materials, and services in line with project timelines, while maintaining commercial competitiveness, compliance, and proper documentation within the procurement system.

Key Responsibilities:

RFP Management & Vendor Coordination
• Float development-related RFPs with complete scope documents, drawings, BOQs, and technical inputs.
• Coordinate with internal teams (Design, Planning, Commercial, Projects) to ensure clarity of requirements before issuing RFPs.
• Follow up with vendors to obtain complete techno-commercial proposals within defined timelines.
• Respond to vendor queries during the tender stage and ensure fair and transparent communication.

Techno-Commercial Evaluation
• Prepare detailed techno-commercial comparison statements for proposals received.
• Analyze pricing, scope compliance, exclusions, qualifications, and commercial terms.
• Coordinate technical evaluations with user departments and consultants.
• Support negotiations with vendors to achieve best value for the company.

Contracting & Documentation
• Draft Letters of Award (LOA), contracts, and LPOs in coordination with legal and commercial teams.
• Ensure all contractual documents reflect agreed scope, timelines, and commercial terms.
• Maintain accurate and complete procurement records in line with system and audit requirements.
• Obtain necessary internal approvals as per Delegation of Authority (DOA).

Delivery Follow-up & Timeline Compliance
• Track vendor deliverables and ensure supply/services are aligned with project schedules.
• Coordinate with Planning and Project teams to monitor procurement status against programme milestones.
• Proactively highlight risks in procurement timelines and support mitigation actions.

Vendor Development & Market Intelligence
• Identify and onboard new vendors to enhance competitiveness and vendor pool quality.
• Maintain and update the approved vendor database.
• Conduct market checks, benchmarking, and vendor performance reviews.

Requirements
Experience:
• Bachelor's degree in engineering, Supply Chain, or related field.
• 4-7 years of procurement experience in real estate development, construction, or consultancy environment.
• Familiarity with RFP processes for consultants, contractors, and development services.
• Knowledge of contract documentation, LPOs, and procurement compliance.
• Strong understanding of project timelines and their linkage to procurement activities.
• Experience working within ERP/procurement management systems preferred.

Skills & Competencies:
• Strong understanding of procurement processes in real estate development
• Techno-commercial evaluation and negotiation skills
• Contract drafting and documentation knowledge
• Vendor management and coordination
• Attention to detail and strong organizational skills
• Good communication and stakeholder coordination
• Time management and ability to work under tight deadlines
• Proficiency in MS Office and procurement/ERP systems