Detailed job description and main responsibilities

SUBJECT TO BANDING

Key Job Responsibilities

Contract Administration and Support

1. Provide analytical and administrative support to procurement colleagues in relation to contract management activity, including monitoring contract usage, pricing compliance and supplier performance data.
2. Support category leads and clinical procurement specialists during tendering, contract review and supplier engagement activity by providing accurate data and analysis.
3. Assist in maintaining contract records and documentation within Trust procurement systems in line with agreed procedures.

Data, Reporting and Financial Monitoring

1. Analyse Trust-wide procurement and contract expenditure, contract usage and supplier data to support procurement activity, financial monitoring and value for money objectives.
2. Produce routine and ad hoc procurement reports, dashboards and savings trackers for procurement managers, category leads, finance colleagues and budget holders.
3. Work with finance to support reconciliation of procurement savings, expenditure trends and financial reporting.
4. Ensure procurement data is accurate, validated and fit for purpose, identifying discrepancies and escalating issues appropriately.

Governance and Compliance

1. Support compliance with Trust procurement policies, Standing Financial Instructions and relevant procurement regulations through accurate data management and reporting.
2. Maintain contract records and supplier data within Purchase to Pay and eProcurement systems in line with agreed governance arrangements.
3. Support data integrity across procurement systems, working with Procurement colleagues to resolve data quality issues.
4. Handle procurement information in line with information governance, confidentiality and data protection requirements.

Communication and Stakeholder Engagement

1. Communicate procurement and analytical information clearly and professionally to a range of stakeholders, including procurement colleagues, finance teams, clinical staff and budget holders.
2. Adapt communication style to ensure complex procurement and financial information is accessible to non-specialist audiences.
3. Attend meetings with internal and external stakeholders as required, supporting senior procurement colleagues by contributing analytical insight.

Teamworking and Development

1. Work collaboratively as part of the Procurement team to support shared objectives and service delivery.
2. Provide informal day-to-day support and guidance to new starters, contributing to consistency and quality of analytical outputs.
3. Actively contribute to team learning, service improvement initiatives and the development of more efficient procurement processes, in line with NUH values and behaviours.

Line Management

1. This post does not carry formal line management responsibility.
2. The postholder may provide informal support or mentoring to colleagues as required but will operate within defined supervisory and management structures.

Person specification

Communication and Relationship Skills

Essential criteria

• Ability to communicate complex analytical information clearly.
• Good written and verbal communication skills, able to liaise with a range of internal and external stakeholders.
• Ability to present information clearly in reports or spreadsheets.

Training & Qualifications

Essential criteria

• Educated to degree level or equivalent extensive experience in an analytical role.
• A-levels or equivalent qualification.
• Advanced knowledge of Microsoft Excel
• Evidence of continuing professional development relevant to contracting, procurement or data.

Desirable criteria

• Relevant postgraduate or professional procurement qualification (e.g. CIPS, MSc, MBA).

Experience

Essential criteria

• Substantial experience of interpreting and analysing complex data.
• Experience of using information systems to manage, analyse and report data.
• Experience of working with figures and demonstrating strong numeracy.

Desirable criteria

• Experience supporting projects through analytical input.

Analytical and Judgement Skills

Essential criteria

• Strong analytical mindset with attention to detail.
• Report writing and dashboard creation skills.
• Highly numerical with an analytical mind-set.

Desirable criteria

• Experience of report writing, dashboards or data automation tools.

Planning and Organisation Skills

Essential criteria

• Ability to identify issues in processes and contribute to improvements.
• Ability to communicate complex statistical information to senior managers.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: If you have a disability and find online job applications difficult, you can use an easy read application form instead.

To get this form, please email nuhnt.recruitment@nhs.net and ask for an easy read application.

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

• Stay in full-time education, for example at a college
• Start an Apprenticeship
• Spend 20 hours of more a week working or volunteering, while in part-time education or training

For more details visit; School leaving age - GOV.UK (www.gov.uk)

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are 'at risk' of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

• Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
• Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£49.50 for enhanced and £21.50 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month's pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
• For more information about our organisation and the career opportunities available, please visit our website and/or follow us on Instagram, Twitter and Facebook

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Procurement Analyst JD (PDF, 464.4KB)
• Procurement Analyst PS (PDF, 280.4KB)
• Mindful Employer (PDF, 242.5KB)
• Equality and Diversity (PDF, 122.3KB)
• Equal Opportunities (PDF, 57.4KB)
• Disability Confidence Scheme (PDF, 51.0KB)
• Rehabilitation of Ex Offenders (PDF, 106.0KB)
• Application Process Booklet (PDF, 24.8MB)