Who are we

Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.

At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients' unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors - both emerging and established - we are dedicated to meeting and exceeding their property goals.

A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.

In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here.

About The Role

Scope

Knight Frank is the leading independent property consultancy in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, we now operate a global network of over 400 offices.

Procurement is a strategic partner within Knight Frank, supporting the business to manage risk, deliver value and improve supplier outcomes. Due to increased tendering, supplier onboarding and contract activity, we are looking to strengthen the team with a Procurement Assistant.

You will be joining an established and supportive Procurement team of eight, making this an excellent opportunity for someone seeking responsibility, exposure to best-practice procurement and long-term development.

Responsibilities

Stakeholder & Supplier Engagement

• Build strong working relationships with internal stakeholders and external suppliers to ensure efficient delivery of procurement activities.
• Act as a first point of contact for suppliers, confidently managing queries via email and phone.
• Clearly communicate procurement processes, timelines and requirements.

Procurement Systems & Administration

• Support the development, maintenance and accuracy of the centralised procurement software system, which holds over 2,700 suppliers and contracts.
• Manage supplier onboarding, registration and user access within the system.
• Prepare, review and track supplier onboarding questionnaires, tender responses and contract documentation.
• Monitor and report on contract expiry dates and supplier status.

Supplier Due Diligence & Compliance

• Coordinate supplier verification using third-party tools including Dun & Bradstreet credit checks, Achilles health & safety assessments, Companies House and DocuSign electronic signatures.
• Ensure all documentation is complete, accurate and uploaded in line with internal governance requirements.

Contracts & Tenders

• Take ownership of contractual documentation for lower value and adhoc suppliers (e.g. cleaning, facilities and other services), from initial documentation through to execution and system upload.
• Support the preparation of tender packs within the procurement software.
• Develop capability over time to support larger and more complex supplier contracts.

Reporting & Data Support

• Support the Procurement Analyst with reporting activities, including Power BI dashboards covering supplier status and expenditure.
• Assist with data accuracy and quality to support effective reporting and decision making.

Team & Operational Support

• Manage the shared procurement inbox and allocate tasks appropriately.
• Triage and allocate tickets raised by stakeholders through our internal ITSM platform
• Arrange and coordinate internal and external meetings, including acting as host for attendees when required.
• Attend and contribute to weekly Procurement team meetings.
• Support the training of new starters on procurement systems and processes.
• Undertake additional administrative duties as required to support the wider team.

Skills, Experience & Qualifications

Qualifications

• A level (or equivalent) qualification or above.

Skills & Attributes

• Ability to work independently, managing multiple tasks and meeting defined deadlines.
• Strong attention to detail with a methodical and organised approach.
• Confident and professional communication skills, both written and verbal.
• Comfortable liaising with stakeholders at all levels.
• Strong IT skills, including Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to carry out effective web-based research on suppliers and products.
• Reliable, proactive and supportive team player with a positive attitude.
• Willingness to learn and develop procurement knowledge through on-the-job training.
• Able to work effectively under pressure in a busy and fast paced environment.

Competitive salary

Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.