Detailed job description and main responsibilities

DUTIES AND RESPONSIBILITIES

§ To assist and manage the procurement of the full range of Trust contracts for goods and services working within the public sector procurement policy and legal framework. These will be for high value complex contracts above procurement limits as well as those below.

§ Support Trust Departments and Divisions in ensuring they comply with procurement legislation, UK law and Trust Standing Financial Instructions.

§ The post holder must be able work as part of a team, ensuring that relevant procurement information is disseminated throughout the Procurement department as necessary.

§ Support the Deputy Head of Procurement and Senior Procurement Officers and under their direction lead a range of procurement projects to deliver against the procurement workplan and cost improvement programme.

§ Under the general direction of the Senior Procurement Officers and Deputy Head of Procurement prepare and issue tender documentation, evaluate and assist with the negotiation of tenders received against the specification, and prepare analytical summaries in preparation for contract awards, ensuring that all contracts maintain fair and equal competition.

§ To liaise with the stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user-based requirements.

§ Invite competitive quotations from suppliers in accordance with thresholds for competition, producing the appropriate documentation, analysing the results, prepare and present comparative prices and make recommendations to the end-users, ensuring details are recorded in the quotations register.

§ To assist in the preparation and administrative work for large scale tenders including arranging and attending meetings with internal customers and external suppliers.

§ To regularly use information systems to create documents and reports

§ Manage the maintenance portfolio

§ Monitoring orders going through Integra that are over £12k so that they can be published on Contracts Finder

§ Maintain good supplier relationship.

§ Liaise with the Trusts' Finance Departments on all aspects of order processing as required.

§ To work closely with collaborative organisations such as NHS SBS, NHS Supply Chain etc

§ Assist in the development of procurement procedures and policies.

§ Contribute to the professional development of the Trust Procurement Team.

§ Attendance at meetings, conferences, development workshops etc at any location within the country as deemed necessary and appropriate.

§ To deputise for the Senior Procurement Officers as and when required

§ To supervise the Apprentice Procurement Assistant, when required

Person specification

Qualifications

Essential criteria

• Currently hold or is in the process of achieving entry level professional procurement qualification from Chartered Institute of Purchasing and Supply (CIPS Level 4+), or equivalent.
• Willingness to undertake any training as required by the Trust

Desirable criteria

• 5 GCSEs at Grade C or above including Maths and English (or equivalent, including Functional Skills Level 2)
• Educated to degree level or equivalent

Experience

Essential criteria

• Experience of working under pressure to deadlines and prioritising workload
• Experience of working with Microsoft Excel, Microsoft Word and other key IT packages
• Evidence of personal development.

Desirable criteria

• Experience of working in the health sector.
• Experience using e-procurement systems
• Experience in a Procurement or Supply Environment

Skills

Essential criteria

• Ability to manage own workload and self-motivate
• Strong organisational skills
• Excellent written and verbal communication.
• Ability to prioritise workload in order to meet strict deadlines
• Good interpersonal skills and team player.
• Good analytical and numerical skills

Desirable criteria

• Ability to manage own workload and decide when to escalate when required.
• Ability to regularly use information systems to create documents and reports.
• Ability to comprehend and summarise complex written passages.
• Good negotiation skills.

kn

Essential criteria

• Knowledge of basic public sector procurement processes

Desirable criteria

• Basic knowledge of Procurement laws, including knowledge of current procurement legislation
• Knowledge of NHS procurement process

Values

Essential criteria

• Ability to demonstrate the organisational values and behaviours

Other

Essential criteria

• Flexible approach to the working environment.

The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants.

Application Information - If you have not heard from us within four weeks of the closing date, I regret that on this occasion your application will have been unsuccessful.

Sponsorship Information - We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the government website.

Pre-Employment Checks - To confirm your suitability for the role, we will carry out pre-employment checks in line with NHS Employment Check Standards. These include:

• Identity verification
• Right to work check
• Disclosure and barring service (DBS)/Criminal record check (dependent on role, payment of this will be the applicants responsibility)
• Professional registration and/or qualification check
• Occupational health assessment
• Employment history and reference validation

All applicants external to The Christie NHS Foundation Trust will be required to provide their HMRC employment history to cover the most recent three years employment. This information will used to validate employment history and references.

If you require sponsorship, we will assess your eligibility based on current government guidance. If the role is not eligible and you cannot demonstrate your right to work, your conditional offer may be withdrawn.

✓ If You're Offered the Role - you will be agreeing to The Christie NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and will form part of the recruitment process. In the event that you are successful following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

Sponsorship Information - We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the government website.

No Smoking Policy - You should be aware the Trust operates a No Smoking Policy and therefore employees are not permitted to smoke at work.

Additional Information - We want to ensure that everyone who works at the Christie or uses our services is welcomed, valued and treated with dignity and respect. The Christie values diversity and is committed to ensuring equal opportunities for all and fair representation across the organisation at all levels. In support of these commitments, we particularly welcome applications from Black, Asian and other ethnic minority people and people with disabilities for this post. Appointment will be only on merit.

We are committed to creating a balanced and diverse workforce. As such we welcome and encourage applications from people of all backgrounds. Together we will foster inclusion and tackle inequity and health inequalities in cancer care.

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.

The Christie NHS Foundation Trust is committed to the highest standards of ethical conduct and integrity in all our activities. We have a zero-tolerance approach to modern slavery in any of its forms, including slavery, servitude, forced or compulsory labour, and human trafficking. We are fully committed to acting ethically and with transparency in all our business dealings and relationships, and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our organisation or supply chains.

Employer certification / accreditation badges

Documents to download

• JD & PS (PDF, 119.7KB)
• The Christie Values and Behaviours (PDF, 919.5KB)
• Strategy Brochure (PDF, 1.0MB)
• Travel to The Christie (PDF, 3.8MB)