Virgin Active are committed to changing people's lives for the better through wellness. Our team are dedicated to delivering a unique leisure and relaxation experience throughout all our clubs. All our team members pride themselves on incorporating Virgin Active values and ensuring the highest Brand Standards into their work, so our members can experience the finest facilities and service. We take value in recruiting the very best team members who work behind the scenes to support our clubs in delivering a world class member experience. We are looking for a Procurement Administrator to join our Support Office.

The Procurement Administrator plays an important role in supporting the Procurement function by ensuring supplier onboarding, compliance processes and operational procurement activity run smoothly and efficiently. This role enables the Head of Procurement and Procurement Manager to focus on strategic supplier partnerships and high-value projects, while strengthening governance and supporting the delivery of procurement transformation initiatives across the business.

This is initially a 6-month fixed-term contract, with strong potential to become permanent based on performance and business need.

The Role

• Support the end-to-end supplier onboarding process, ensuring accurate information is captured for system integration and payment readiness
• Conduct bank detail verification checks for all new suppliers to mitigate fraud risk
• Issue supplier due diligence questionnaires and coordinate responses with internal stakeholders
• Liaise with teams including InfoSec, DPO, Health & Safety and Finance to complete risk approvals
• Manage supplier queries from club-based operational teams and Support Office stakeholders
• Support low-risk contract renewals, ensuring documentation is accurate and completed on time
• Assist with cost analysis using procurement systems such as Coupa to guide supplier selection decisions
• Provide coordination support for procurement projects, including Source-to-Pay implementation activity
• Maintain project documentation, track actions and support meeting coordination
• Help ensure procurement governance standards and deadlines are consistently met across multiple workstreams

Experience

• Previous experience in an administrative role within a fast-paced environment
• Strong organisational skills with the ability to manage multiple priorities simultaneously
• Excellent attention to detail, particularly within compliance-related processes
• Confident communicator with the ability to follow up diplomatically with stakeholders
• Comfortable handling sensitive information with discretion
• Strong Microsoft Office capability and confidence learning new systems
• Experience working within Procurement, Finance or supplier administration (desirable)
• Familiarity with Coupa or other procure-to-pay systems (desirable)
• Experience supporting supplier due diligence or third-party risk processes (desirable)
• Interest in developing a career within Procurement or Finance (desirable)

Our Perks

• 25 days (excluding bank holidays) annual leave, plus a Celebration Day - and we want you take them
• Access to People's Pension with our contributions at 3%.
• Complimentary Virgin Active membership for you and a buddy. You can also get free membership for your children too, ability to take advantage of our Club V.
• Private Dental and Healthcare Insurance - your physical health is important, and we want you to have the access to healthcare should you require it.
• Life Assurance 4x your salary - which we hope you will not need.
• We want you to love Virgin Active like we do, so you get discounts across Virgin active - everything from guest passes to 50% off PT sessions.
• You will join Virgin Family - where not only can you communicate with your colleagues across Virgin Group, but also many discounts (including Virgin Atlantic, Virgin Holidays and Virgin Media/O2)
• Maintaining a healthy diet while at work can be hard, so we offer all our team members 20% off food and drink at our KAUAI branches located in clubs.
• Managing finances can be difficult, so we offer access to Salary Finance. They can support you with loans and savings plans, as well as help you become a personal finance expert.
• Mental health is a cornerstone of wellbeing. Our BUPA employer assistance programme is there when you need a helping hand with 4 free counselling sessions.
• We know finding a new home to rent can be stressful. We partner with Dexters who offer complimentary corporate letting services - meaning no tenant charges.
• Access to ePoints, offering loads of online discounts to retailers.
• Always wanted to take that yoga course? Well VA offer discount on all their Academy courses, trained by the very best instructors.