Procurement Administration Assistant - Global Indirect Procurement

Job Description

Join the team behind iconic brands like Huggies®, Kleenex®, Cottonelle®, Scott®, Kotex®, Poise®, Depend®, and Kimberly-Clark Professional®. At Kimberly-Clark, it's all here for you-innovation, growth, and the chance to make a real impact. You're not the person who will settle for just any role. Neither are we. Because we're out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you'll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you'll help us deliver better care for billions of people around the world. It starts with YOU.

About You

In one of our professional roles, you'll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. An opportunity has arisen for an experienced Administrative Assistant to join the Global Indirect Procurement Team supporting the Senior Director and their Leadership team. As the Procurement Assistant - Global Indirect Procurement, you'll be able to demonstrate proven administrative and organizational skills, with a knowledge of Microsoft Office products (Teams, Word, Excel, Powerpoint and Co-pilot) and Concur. You till thrive working in a globally dispersed team where you have the empowerment to succeed. You will create outstanding stakeholder partnerships internally and be confident communicating both internally and externally.

Key Responsibilities:

• All administrative duties as required, efficiently manage tasks accurately and on time, making recommendations and implementing improvements where viable
• Full diary management of Senior Director's day to day schedule, inbox management; responding to emails on Senior Director's behalf as appropriate, & diarising actions
• Manage all travel requirements for Senior Director - both domestic and international, including any visa requirements, and expense claim management in line with company policy using the Concur system
• Ownership & organisation of Quarterly Leadership Team meetings / team events, Town Hall meetings, team trainings, & adhoc events. A combination of virtual and face to face event management across varying locations and time zones
• Coordination & creation of central documents, collating information, PowerPoint presentations etc
• Using Coupa system & following internal processes to raise Purchase orders on behalf of the team - adhoc basis
• Creation and distribution of communication materials e.g. monthly Town Halls, team updates, and need to know information for the team.
• Utilise & leverage collaboration tools (Yammer, Microsoft Teams) to inform, update and communicate to the Indirect Procurement team to enable stronger hybrid team connections and interactions
• Assisting the Leadership Team with onboarding new employees, meeting and diary management
• Network and maintain strong relationships with all internal stakeholders, business partners and external suppliers and contacts where required
• Develop and maintain an understanding of the wider business context to enable good quality to support & prioritise accordingly, and act as a go to person for the Global Indirect Procurement Team

Required Qualification

• You have a proven experience in providing administrative support to business leaders in a high-performance, diverse team
• You have excellent presentation, written, and verbal communication skills
• You have the ability to independently solve problems and work across global regions and cultures
• You have exceptional relationship building skills as well as conflict management and influencing skills
• You are keen to flex working hours based on global needs/time zones when needed
• You will be comfortable working in a fast moving and dynamic global environment and will be highly organised with the ability to effectively manage and prioritise their workload. It is essential that you are able to work effectively with senior leaders and their teams, as well as end users.
• You have a strong resilience, flexibility and adaptability in high-pressure, transformational environment
• You will be proactive, collaborative, and adaptable with excellent organisation and communication skills, managing multiple projects and leader requests and have the ability to build great relationships with people at all levels with both internal and external contacts.
• This is a hybrid (home/office) role with a minimum of two days a week at our office in Walton Oaks, Surrey and some travel to support offsite activities on an adhoc and infrequent basis.

Led by Purpose. Driven by You.

Total Benefits

We offer competitive pay and benefits to employees and reward excellence and performance. Our belief in promoting a healthy work-life balance drives us to support our employees' total well-being, offering comprehensive benefits not limited to gym memberships, private medical insurance, dental cover, employee assistance programme, cycle to work scheme, critical illness cover, travel insurance and a market leading defined contribution pension scheme.

Certain benefits, such as flexible work schedules and parental leave, can be tailored to meet specific individual needs, giving our employees the flexibility to manage their commitments inside and outside of work. We are proud to be rated as a top 100 workplace for working mothers for two years in a row.

We offer a flexible hybrid working environment and welcome a conversation to this approach

To Be Considered

Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, please check out the careers website.

And finally, the fine print....

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

This role is available for local candidates already authorized to work in the role's country only. Kimberly-Clark will not provide relocation support for this role.

#LI-Hybrid

Primary Location
Walton Oaks

Additional Locations

Worker Type
Employee

Worker Sub-Type
Regular

Time Type
Full time