Procurement and Transactions Officer

Application Deadline: 19 April 2026

Department: Finance

Employment Type: Permanent

Location: Liverpool

Compensation: GBP 30,758 - GBP 32,453 / year

Description

Job Title: Procurement & Transactions Officer

Department: Finance

Salary: GBP 30,758 - GBP 32,453 per annum
Job Type: Full-time, Permanent
Start Date: 1st June 2026
The City of Liverpool College are seeking a Procurement and Transactions Officer to assist in the development, establishment, promotion and implementation of procedures and process. The role will include assisting in a Procurement Strategy that supports the College Group in the successful delivery of its Strategic Objectives whilst also discharging its statutory responsibilities to Funding Bodies and other Government Agencies.

The successful candidate will proactively seek opportunities to achieve value for money through robust procurement activity, and deliver outcomes and objectives as agreed with the Procurement and Transactions Manager.

Key Responsibilities

The post holder will:

1. Deputise for and support the Procurement & Transactions Manager in all aspects of their role.
2. Assist in the development and implementation of the Colleges Procurement Strategy.
3. To take responsibility for the maintenance of the College's Contract Register.
4. Promote the procurement function to both internal and external customers.
5. Liaise with suppliers with regard to the creation of Service Level Agreements and contracts.
6. Prepare Invitation to Tender (ITT) / Invitation to Quote (ITQ) documentation and administer Tender/Quotation processes.
7. To promote compliance with all relevant legislation and Financial Regulations.
8. Maintain a current and effective supplier database.
9. Analyse price trends within markets.
10. Administer the procurement system, eBIS.

Key Accountabilities & Responsibilities

1. Leadership / Team Management / Team Role
2. To line manage the Procurement Assistant.
3. To deputise for Procurement & Transactions Manager with regard to their line managership of the wider Procurement & Transactions Team.

Customer & Operational Delivery

1. To conduct efficient and collaborative procurements which are compliant to both the Group Financial Regulations and UK Procurement legislation.
2. To liaise with internal customers so that needs are met when setting up core agreements.
3. To negotiate with suppliers to achieve best possible sustainable outcome for the College.
4. To develop Service Level Agreements (SLAs) with key suppliers.
5. To ensure that KPIs identified in contracts/SLAs are being delivered.
6. To represent the college externally including:
7. Attendance at the CPC Regional Procurement Advisory Group meetings.
8. Liaison Officer for the CPC.
9. To provide advice and guidance to internal customers on procurement of goods and services.
10. To implement effective contract management processes.
11. To provide timely and accurate management information relating to the procurement process which results in effective performance management and the delivery of required outcomes.
12. To build supplier, category, and market understanding through performance management, research, and stakeholder consultation which result in the effective management of commercial issues.
13. To maintain system controls for procurement within eBIS.
14. To develop and deliver relevant training to customers e.g. eBIS.
15. To maintain register of contracts/agreements.
16. Standing Data Entry.
17. Purchase order processing and editing.
18. Reconciliation of statements e.g. Rail, visa, etc.

Due to the changing nature of our work, this job description serves as a framework to outline the main areas of responsibility. You may be required to undertake other activities where appropriate to the level of your role.

Key Dimensions
Stakeholder
The role requires excellent stakeholder management skills for both internal & external relationships.
Key Objectives:

1. Plan and engage with budget holders to understand contract specifications and with suppliers to develop a profile of delivery capability which results in optimum market engagement.
2. Ensure that all Contract and Framework developments include the key objectives of the Procurement Strategy.

Key Performance Indicators

1. Number of Tenders/Quotations issued.
2. Efficiencies derived from implementation of new contracts.
3. Orders processed within one working day of receipt.

Main Relationships (Internal and External)

1. College Group staff at all levels.
2. Curriculum staff at all levels.
3. Business Support Staff.
4. Suppliers.
5. Outside Agencies e.g. CPC, AOC.

Skills, Knowledge and Expertise

Essential Criteria:

1. Specialist experience in electronic tendering packages.
2. Experience in the use of financial accounting software including purchase order processing.
3. Knowledge of procurement legislation.
4. Significant, proven experience in procurement positions, preferably in education.
5. Detailed understanding of tendering procedures.
6. Excellent computer literacy - ability to use the current IT programs of the College Group.
7. Good level of financial acumen.
8. Proven ability to mentor & coach.
9. Proven history in being initiative-taking to progress & develop the organisation.
10. Knowledge and experience of strategy development.
11. Excellent influencing and negotiating skills.
12. Ability to motivate and coach others to provide excellent and consistent performance.
13. To possess a positive and flexible attitude.
14. To possess excellent time management and organisational skills.
15. Experience in the use of an e-Tendering system.
16. Level 2 qualification in English and Maths. If you do not hold a qualification at this level you will be required to achieve the qualifications in English and Maths within 12 months of taking up the post.
17. Personal qualities of integrity, honesty, transparency and commitment to the mission & values of the College.
18. Positive personality - initiative-taking, enthusiastic & driven to achieve results through common sense practicality.
19. Excellent communication, relationship management & influencing skills, especially in difficult times.
20. Confident, assertive, resilient decision maker - demonstrates courage of convictions, but able to 'bounce back' quickly from setbacks.
21. Ability & willingness to be an inspiring ambassador for the College
22. Ability to prioritise and work on own initiative.
23. Must be committed to their own CPD.

Desirable criteria:

1. NVQ III or equivalent qualification in procurement.
2. Understanding of Accounts Payable and Accounts Receivable processes.
3. Willingness & ability to embrace change and to seek innovative opportunities to deliver optimum service levels.

Please Note
This role may close earlier than the advertised deadline if we receive sufficient applications. Early submission is strongly encouraged.

Benefits

Why Join The City of Liverpool College?

As a valued member of our College community, you'll enjoy a comprehensive range of benefits, dedicated wellbeing support, and meaningful opportunities for professional growth and development.

Here are some of the benefits available to you:

Generous holiday allowance

Up to 30 days annual holiday allowance, plus 1 wellbeing day. You'll also benefit from 5 to 7 days statutory closure and 2 further days closure at Easter.

Pension Scheme

You'll be part of the Aviva pension scheme, with contributions of up to 10%.

Employee Benefits Platform

As part of your role, you'll have access to the COLC Employee Benefits Platform, a one-stop hub for a wide range of perks designed to support your wellbeing, work-life balance, and everyday savings. You'll be able to access discounts at major supermarkets, fashion and lifestyle retailers, tech stores, travel providers, and more. You'll also benefit from the Cycle to Work Scheme, cinema and leisure discounts and tech and home appliance discounts, with the option of spreading the cost through salary sacrifice. The platform is part of our commitment to supporting you in every aspect of your working life - and beyond.

Health and Wellbeing

As part of our commitment to supporting your health and wellbeing, all employees have access to the Health Assured Employee Assistance Programme (EAP) - a completely confidential support service available 24/7, 365 days a year. Whether you're facing personal challenges, looking for advice, or simply need someone to talk to, Health Assured is here to help. Through Health Assured, you can access a 24/7 confidential helpline, face to face, online or telephone counselling, as well as structured support for a wide range of issues including stress, anxiety, relationships, bereavement, legal and financial concerns.
You'll also have access to the online wellbeing portal, asecure, user-friendly platform offering a wide range of self-help resources, health assessments, articles, and guidance covering emotional, physical, and financial wellbeing, and to the Wisdom App, which offers mood trackers and wellbeing tools, meditation guides, fitness videos, and self-help modules
as well as daily wellbeing tips.

Medicash Scheme
Access to Medicash health plans - supporting you and your family with enhanced access to treatment, wellbeing services, and expert care whenever you need it. We also offer free flu vaccinations to help keep you feeling your best all year round.

Life AssuranceWe offer life assurance to give you and your family added peace of mind - with a benefit of up to three times your annual salary payable in the event of death in service.

Travel

We offer interest-free loans to help you buy annual travel passes from Merseytravel and Merseyrail. That means you can enjoy the savings of up to two months' free travel-without having to cover the full cost upfront. It's all about making your commute more affordable and less stressful.

Flexible Working

We offer flexible working options depending on business need to support our employee's work-life balance.

Professional Development

We're passionate about helping you thrive, offering a mix of formal and informal professional development opportunities-designed to sharpen your skills, expand your knowledge, and accelerate your career.

College Benefits

Our excellent sports and fitness facilities can be used free of charge by staff. You can also access a range of discounted hair and beauty treatments at our Academy and Graduate Hair & Beauty Salons, and a staff discount at our Academy Restaurant.