Job Description

The role's main activity or deliverables are:

• Responsible for Procurement activities for assigned vessels and division within the group organizations.
• Handle fleet requisitions, RFQ, process PO's, monitor delivery, and update relevant stakeholders.
• Identifies, evaluates & approves suppliers. Monitors performance of suppliers to ensure continued cost-effective quality service / material provision.
• Ensure requisitions from supervisors and managers for goods or services are received, processed, and controlled in a timely manner.
• Analyse quotations to ensure compliance with requirements, prepare quote comparisons, and recommend approvals.
• Ensure timely follow-up, shipment, and delivery of items.
• Manage overseas purchasing with attention to incoterms, shipping documentation, and cost-effective freight arrangements.
• Negotiate and monitor freight rates, logistics contracts, and shipment consolidation to optimize transportation costs.
• Coordinate with local agents, freight forwarders, and port authorities in Syria to ensure smooth customs clearance, last-mile delivery, and compliance with sanctions and trade regulations.
• Anticipate and mitigate risks related to delays, congestion, or route restrictions by planning alternative supply channels and closely monitoring costs such as demurrage and detention.
• Track and monitor shipments, ensuring stakeholders are updated.
• Assist line manager in identifying regularly procured goods/services for frame agreements, introducing suppliers, and implementing agreements.
• Develop new and strategic suppliers to save cost, improve quality, and strengthen sourcing partnerships.
• Maintain supplier prequalification lists, prepare new supplier accounts, and analyze vendor performance to support sourcing strategies.
• Build and maintain strong relationships with key suppliers and logistics partners to ensure reliable and quality service.
• Assist finance in resolving discrepancies related to supplier invoice processing.
• Review and act on Open Requisitions and PO reports to comply with departmental KPIs.
• Support line manager in any other procurement-related tasks as required for the business.