Job Title: Procurement & Fleet Administrator

Location: Dunfermline, Scotland

Reporting To: UK Procurement Director / Fleet Manager

Hours of Work: 40 hours per week

Salary: Market Rate

We are looking for a highly organised and detail-focused Procurement & Fleet Administrator to support our Procurement and Company Car functions. This is a varied and fast-paced role where you'll play a key part in ensuring the smooth running of systems, processes, and fleet operations across the business.

About the Role

In this role, you will manage a wide range of administrative responsibilities, acting as a central point of contact for both Procurement and fleet-related queries. You'll help maintain key systems, support supplier processes, and ensure the efficient coordination of our company vehicle fleet.

This is an excellent opportunity for someone who thrives on organisation, enjoys working with data, and is confident managing multiple priorities.

Key Responsibilities

• Manage shared inboxes for Procurement and Company Car teams, responding to queries in a timely manner.
• Maintain and support Procurement tools and systems, including Docuware, Procurement dashboards, supplier onboarding, and preferred supplier lists.
• Coordinate fleet management activities including vehicle orders, short-term hires, fuel cards, accidents, and penalty administration
• Validate and process all fleet-related invoices accurately
• Produce fleet and payroll reports, including cost data, private mileage claims, and P46/P11D collation
• Act as the main point of contact for Procurement queries and all company vehicle fleet matters

About You

• Highly organised with strong attention to detail
• Confident working with numbers and data
• Strong communication skills and a collaborative approach to teamwork
• Able to manage a busy workload and meet tight, sometimes conflicting deadlines
• Proficient in Microsoft Office, particularly Excel
• Flexible, reliable, and proactive in your approach
• Committed to continuous improvement and finding better ways of working

Why Join Us?

• A varied and dynamic role with exposure to both Procurement and fleet operations
• Opportunity to develop your skills in systems, reporting, and process improvement
• Supportive team environment with opportunities for growth

Who we are:

BSW Group is the largest timber and forestry business in the UK, with operating divisions spanning the whole supply chain, from tree nurseries and woodland management to saw milling and pallets.

We market 35 million saplings annually through the country's leading commercial tree nursery, have planted a billion trees through Tilhill Forestry, supply sustainable timber products to an array of industries as BSW Timber, and manufacture millions of pallets a year as Scott Pallets. We work to keep industry moving and aim to be the most technically advanced timber business in the country.

BSW operates as a collection of experts - an interconnected circle, where everyone and everything works together, allowing the business to constantly innovate as our people thrive.

With an ethos to use everything and waste nothing, we leverage technology and cutting-edge practices to supply the diverse demands of the UK, helping to build sustainable worlds.

Think you have what it takes? If so, we want to hear from you.

What you will receive in return:

• Competitive Salary
• 31 days holiday pro-rata
• Pension Scheme/ Salary Sacrifice
• Employee discount hub
• Refer-a-friend
• Cycle to work scheme