Procurement Assistant
Derby City Council
Service: Procurement
Location: The Council House
Hours: 37 hours per week
Closing Date: 22 May 2026
Contract Type: Permanent
Derby City Council are offering the opportunity to join our Procurement Team to assist a in delivering value for money for the people of Derby.
You will manage a wide range of enquiries from inside and outside of the Council, and provide excellent administration, IT and customer service skills.
You will support the Principal Procurement Officers and Procurement Support Officers in the administration of procurement exercises including the use of the Council's e-tendering system. Experience of obtaining quotations/ tenders for goods or services is desirable but not essential.
It is essential that you are qualified to A' level standard or equivalent and you have a range of good IT and communication skills.
Who We Are
Here at Derby City Council, we're dedicated to delivering nearly 250 first-class services to citizens and businesses in the heart of the Midlands. People are at the centre of all that we do, and we have an outstanding track record of recruiting and developing talented individuals by providing them with varied and fulfilling career opportunities. Find out more about what it's like to work for us.
What We Offer
You too could be part of something brilliant by becoming a colleague at Derby City Council; in addition to making a difference to the lives of people across the city, you'll also receive:
• Flexible work/life balance scheme
• Hybrid working
• Modern office environment
• Continued professional development opportunities & career conversations
• 27 days annual leave (rising to 32 days after 5 years' service), plus bank holidays
• Local Government Pension Scheme
• Team Derby Rewards - retail and leisure discounts
• Tusker Car Benefit Scheme
• Cycle2Work Scheme & free cycle training
• Employee Assistance Programme, Wellbeing Calendar and Support
• Access to our Equality Employee Networks - LGBTQ+, Disabled Employee Network & Carers and our Black, Asian & Minority Ethnic Employee Support Network and Neurodiversity Network
• Support for colleagues who are carers
The Opportunity
In the role of Procurement Assistant, here's an example of what you'll be doing to make an impact:
• Supporting the delivery of procurement projects by helping run tender and quotation processes, including using e-tendering systems, preparing documents, and coordinating evaluations.
• Maintaining and updating IT systems to ensure accurate, up-to-date data is available to support reporting, decision-making, and efficient processes.
• Acting as the first point of contact for both internal colleagues and external suppliers, responding to queries and guiding them through procurement processes.
• Managing day-to-day contract administration, including coordinating approvals, maintaining records, and supporting the contract signing process.
• Assisting with sourcing activities by gathering quotes, researching suppliers, and advising on appropriate purchasing routes.
• Maintaining accurate data, reports, and performance information to support decision-making and improve procurement efficiency.
• Supporting financial and approval processes by ensuring the correct procedures are followed and escalating issues when needed.
• Providing general administrative support to the procurement team, including organising meetings, preparing documentation, and contributing to continuous improvement.
About You
To be successful in this role, you'll ideally have...
• Experience handling enquiries via phone and email, with the ability to provide clear, helpful advice to a range of stakeholders.
• Experience using IT systems to manage and process information, with strong skills in tools such as Excel and Word.
• Confidence supporting administrative processes, maintaining accurate records, and working with data to a high level of detail and accuracy.
• Strong communication skills, both written and verbal, with the ability to explain processes clearly to internal colleagues and external suppliers.
• Good organisational skills, with the ability to manage your own workload, prioritise tasks, and meet deadlines in a fast-paced environment.
• The ability to work both independently and as part of a team, contributing positively and supporting colleagues when needed.
• A proactive approach, using your initiative to resolve queries and improve ways of working.
• A qualification at A-level (or equivalent), demonstrating a solid foundation for administrative or business support work.
Next Steps
If you would like to apply for this vacancy via an application form, please submit an application via the Derby City Council website .
The closing date for this vacancy is at midnight on 22nd May 2026. Any applications received after the closing date will not be accepted.
Interviews will be held: 4th / 5th June & 9th / 10th June 2026 face to face at the Council House
If you would prefer to apply for this job using your CV, then please download the attached Declaration Form and send it to samuel.black@derby.gov.uk with your CV. Without a completed declaration form, your application will not be accepted. We also encourage you to download the Equalities Form and return this to recruitment.team@derby.gov.uk , however this is optional and will not affect your application.
Important Information
Links to the full Job Description and Person Specification are below.
All employees will normally be appointed to the minimum of the grade for the job.
Before you complete your application, please read our guidance on filling in your application form.
Remember to align your personal statement to the essential criteria in the Person Specification.
Please be aware that where there are colleagues within the organisation who are 'at risk' of redundancy, requirements to redeploy to another suitable role will apply and take priority.
Equality, Diversity & Inclusion
We are a fair and inclusive employer and welcome applications from people from all backgrounds. We recruit for diversity and value difference. As many of our roles can now be home-based, we are able to offer more opportunities for people who need this facility.
We are proud to be a Disability Confident Leader. If you are a disabled person, you have the choice to apply under our Guaranteed Interview Scheme so long as you demonstrate that you meet the essential requirements for the job.
We feel it is essential that we recruit a talented workforce that is as diverse as the community we work for.
Please let us know of any individual requirements or reasonable adjustments you may have during the application, interview, or onboarding process and we'll do all we can to help. We strongly believe in social understanding of disability and for us it's all about removing barriers to equality.
If you have any questions regarding this vacancy or are having difficulty applying, please contact our Recruitment Team on 01332 640844 (Relay UK - 18001 01332 640 844) or at recruitmentteam@derby.gov.uk . https://www.derby.gov.uk/signing-service/
Please see here for Job Description
Please see here for Person Specification
Please see Declaration Form for CV Applications here
Please see Equalities Form for CV Applications here
Location: The Council House
Hours: 37 hours per week
Closing Date: 22 May 2026
Contract Type: Permanent
Derby City Council are offering the opportunity to join our Procurement Team to assist a in delivering value for money for the people of Derby.
You will manage a wide range of enquiries from inside and outside of the Council, and provide excellent administration, IT and customer service skills.
You will support the Principal Procurement Officers and Procurement Support Officers in the administration of procurement exercises including the use of the Council's e-tendering system. Experience of obtaining quotations/ tenders for goods or services is desirable but not essential.
It is essential that you are qualified to A' level standard or equivalent and you have a range of good IT and communication skills.
Who We Are
Here at Derby City Council, we're dedicated to delivering nearly 250 first-class services to citizens and businesses in the heart of the Midlands. People are at the centre of all that we do, and we have an outstanding track record of recruiting and developing talented individuals by providing them with varied and fulfilling career opportunities. Find out more about what it's like to work for us.
What We Offer
You too could be part of something brilliant by becoming a colleague at Derby City Council; in addition to making a difference to the lives of people across the city, you'll also receive:
• Flexible work/life balance scheme
• Hybrid working
• Modern office environment
• Continued professional development opportunities & career conversations
• 27 days annual leave (rising to 32 days after 5 years' service), plus bank holidays
• Local Government Pension Scheme
• Team Derby Rewards - retail and leisure discounts
• Tusker Car Benefit Scheme
• Cycle2Work Scheme & free cycle training
• Employee Assistance Programme, Wellbeing Calendar and Support
• Access to our Equality Employee Networks - LGBTQ+, Disabled Employee Network & Carers and our Black, Asian & Minority Ethnic Employee Support Network and Neurodiversity Network
• Support for colleagues who are carers
The Opportunity
In the role of Procurement Assistant, here's an example of what you'll be doing to make an impact:
• Supporting the delivery of procurement projects by helping run tender and quotation processes, including using e-tendering systems, preparing documents, and coordinating evaluations.
• Maintaining and updating IT systems to ensure accurate, up-to-date data is available to support reporting, decision-making, and efficient processes.
• Acting as the first point of contact for both internal colleagues and external suppliers, responding to queries and guiding them through procurement processes.
• Managing day-to-day contract administration, including coordinating approvals, maintaining records, and supporting the contract signing process.
• Assisting with sourcing activities by gathering quotes, researching suppliers, and advising on appropriate purchasing routes.
• Maintaining accurate data, reports, and performance information to support decision-making and improve procurement efficiency.
• Supporting financial and approval processes by ensuring the correct procedures are followed and escalating issues when needed.
• Providing general administrative support to the procurement team, including organising meetings, preparing documentation, and contributing to continuous improvement.
About You
To be successful in this role, you'll ideally have...
• Experience handling enquiries via phone and email, with the ability to provide clear, helpful advice to a range of stakeholders.
• Experience using IT systems to manage and process information, with strong skills in tools such as Excel and Word.
• Confidence supporting administrative processes, maintaining accurate records, and working with data to a high level of detail and accuracy.
• Strong communication skills, both written and verbal, with the ability to explain processes clearly to internal colleagues and external suppliers.
• Good organisational skills, with the ability to manage your own workload, prioritise tasks, and meet deadlines in a fast-paced environment.
• The ability to work both independently and as part of a team, contributing positively and supporting colleagues when needed.
• A proactive approach, using your initiative to resolve queries and improve ways of working.
• A qualification at A-level (or equivalent), demonstrating a solid foundation for administrative or business support work.
Next Steps
If you would like to apply for this vacancy via an application form, please submit an application via the Derby City Council website .
The closing date for this vacancy is at midnight on 22nd May 2026. Any applications received after the closing date will not be accepted.
Interviews will be held: 4th / 5th June & 9th / 10th June 2026 face to face at the Council House
If you would prefer to apply for this job using your CV, then please download the attached Declaration Form and send it to samuel.black@derby.gov.uk with your CV. Without a completed declaration form, your application will not be accepted. We also encourage you to download the Equalities Form and return this to recruitment.team@derby.gov.uk , however this is optional and will not affect your application.
Important Information
Links to the full Job Description and Person Specification are below.
All employees will normally be appointed to the minimum of the grade for the job.
Before you complete your application, please read our guidance on filling in your application form.
Remember to align your personal statement to the essential criteria in the Person Specification.
Please be aware that where there are colleagues within the organisation who are 'at risk' of redundancy, requirements to redeploy to another suitable role will apply and take priority.
Equality, Diversity & Inclusion
We are a fair and inclusive employer and welcome applications from people from all backgrounds. We recruit for diversity and value difference. As many of our roles can now be home-based, we are able to offer more opportunities for people who need this facility.
We are proud to be a Disability Confident Leader. If you are a disabled person, you have the choice to apply under our Guaranteed Interview Scheme so long as you demonstrate that you meet the essential requirements for the job.
We feel it is essential that we recruit a talented workforce that is as diverse as the community we work for.
Please let us know of any individual requirements or reasonable adjustments you may have during the application, interview, or onboarding process and we'll do all we can to help. We strongly believe in social understanding of disability and for us it's all about removing barriers to equality.
If you have any questions regarding this vacancy or are having difficulty applying, please contact our Recruitment Team on 01332 640844 (Relay UK - 18001 01332 640 844) or at recruitmentteam@derby.gov.uk . https://www.derby.gov.uk/signing-service/
Please see here for Job Description
Please see here for Person Specification
Please see Declaration Form for CV Applications here
Please see Equalities Form for CV Applications here
JOB SUMMARY
Procurement Assistant
Derby City Council
Edinburgh
15 hours ago
N/A
Full-time
Procurement Assistant