Job Description:

Inventory Management s Material Planning

• Lead and oversee the company's inventory management processes, ensuring optimal stock levels across all product lines.
• Regularly analyze inventory data from NetSuite to track stock trends, consumption patterns, and upcoming requirements.
• Maintain and continuously update the Material Planning Database with accurate stock, MOL, and MOQ information.
• Strategically plan re-ordering activities considering current stock positions, supplier lead times, consumption rates, and in-transit orders to avoid stock-outs oroverstocking.
• Collaborate with Sales and Technical teams to validate demand forecasts, product continuity, and any technical updates before initiating procurement.
• Engage proactively with suppliers to confirm availability, negotiate pricing, and schedule timely re-orders, ensuring uninterrupted supply.
• Ensure all NetSuite item codes and model numbers are accurately referenced in sales enquiries and procurement workflows.
• Oversee the updating oflanding costs and product costing in NetSuite in coordination with the logistics team, ensuring precise costtracking.

OEM Customization Management

• Lead OEM customization projects, managing the end-to-end operational workflow for products branded under Prolynx.
• Collect and consolidate customization requirements from suppliers and internal teams, ensuring alignment with technical and branding standards.
• Coordinate with Marketing and Technical teams to oversee design, development, and approval of all customizations within defined timelines.
• Approve final artwork and packaging designs prior to supplier submission, ensuring compliance with branding and product specifications.
• Manage scope of customization including logo branding, product labels, manuals, carton design, software branding (where applicable), datasheets, universal barcodes,and high-resolution product images.

Procurement s Payment Workflow Leadership

• Oversee company-wide procurement processes for both local and international requirements, ensuring timely sourcing, approvals, and delivery.
• Evaluate supplier capabilities, pricing, and product specifications to ensure alignment with organizational standards.
• Facilitate Purchase Order approvals with relevant stakeholders (Mr. Yusuf, Mr. Zubair, Mr. Fareed) and ensure smooth execution of procurement transactions.
• Coordinate with logistics and finance teams to monitor order processing, shipment tracking, and payment releases.
• Manage RMB, TT, and advance payments through internal approval workflows, ensuring compliance with financial and operational policies.

Record Keeping s Monitoring

• Maintain organized, accurate records of all procurement activities including Proforma Invoices, Purchase Orders, Commercial and Tax Invoices, and supporting documents.
• Monitor open Purchase Orders in NetSuite, ensuring timely closure and reconciliation.
• Track production timelines, logistics updates, and upcoming shipments to maintain an updated overview of inventory and procurement operations.
• Conductregular audits of cashbook, purchase records, and supplier interactions to support transparency and accountability.

Key Leadership Accountabilities

• Drive operational efficiency by improving inventory turnover, reducing excess stock, and optimizing procurement lead times.
• Act as a strategic liaison between Sales, Technical, Marketing, and Finance teams to align procurement with business objectives.
• Mentor and guide procurement team members to enhance capability, ownership, and process adherence.
• Implement continuous improvementinitiatives to strengthen supplier relationships, procurement workflows, and inventory management practices.