Procurement Lead and Responsible Person WDA(H)
Milton Keynes University Hospital NHS Foundation Trust
Job summary
Procurement Lead and Responsible Person WDA(H)
Department Pharmacy
Band 7 £49,387 - £56,515 Per annum
Hours: 37.5 hours per week, including weekend and BH commitments.
All MKUH roles will be considered for flexible working
An exciting opportunity has arisen at Milton Keynes University Hospital (MKUH) NHS Trust for an experienced and motivated Pharmacy Technician to join the Pharmacy team as Procurement Lead and Responsible Person WDA(H).
This senior role is responsible for leading the safe, efficient, and cost-effective procurement and distribution of medicines across the Trust, ensuring full compliance with MHRA guidance and Wholesale Dealer Authorisation requirements.
Working closely with the Pharmacy Senior Leadership Team, you will oversee procurement operations, supplier management, stock control, GDP training, and the maintenance of a robust Quality Management System. You will act as the named responsible Person for the Trust's WDA(H) licence.
This is a rewarding and high-impact role offering leadership, autonomy, and close collaboration with internal teams, regional procurement networks, suppliers, and regulatory bodies.
Interested? For further information please contact Vivian De Vittoris, Associate Director of Pharmacy - Operations, Quality & Governance at Vivian.devittoris@mkuh.nhs.uk
Interview 01 June 2026
Main duties of the job
'We care We communicate We collaborate We contribute'
'98.3% of this staff group feel that their role makes a difference to patience/service users.' NHS Survey 2024
To deliver a safe, efficient and cost-effective medicines procurement andsupply service for the Trust, ensuring all activities comply with legal,regulatory and departmental requirements, including MHRA guidance,WDA(H) obligations, COSHH, manual handling regulations and internalSOPs.
o To support the Pharmacy Business Manager and Medicines ValueProgramme Lead with development of cost improvements to the department and trust.
o To ensure the medicines supply service meets the needs of any externalcontracts
o To ensure all relevant licenses are in place and complied with.
o Act as the named Responsible Person for the WDA(H) licence.
About us
Milton Keynes University Hospital, in proud partnership with the University of Buckingham, is a University Teaching Hospital committed to advancing patient care through cutting-edge research and education. With a "Good" rating from the CQC and significant investment underway, this is an exciting time to join our team and grow your career.
As a medium sized general hospital, we provide a full range of general medical and surgical services, including a busy Emergency Department, Maternity, and Paediatrics. As the population of our city and surrounding areas continues to grow rapidly, we are expanding and enhancing our facilities to meet rising demand and improve access to care for all our communities.
We are also proud to offer a growing portfolio of specialist services. In January 2025 we opened our state-of-the-art Radiotherapy Centre, bringing advanced cancer treatment closer to home. Our services also include neonatology, specialist surgical care, and a wide range of diagnostics, supported by the new Community Diagnostic Centre at Whitehouse Health Centre.
Further investment is underway, including the construction of Oak Wards - a new ward block featuring two 24-bed wards - and the recently approved Women and Children's Centre, set to open by 2030.
Visit our website to explore the latest news and opportunities at MKUH - News - Milton Keynes University Hospital -
For further information about Milton Keynes please visit - Visit Milton Keynes
Job description
Job responsibilities
The main duties include, but are not limited to:
To lead the management of the procurement and distribution activities to ensure the safe and efficient supply of pharmaceutical products to be used for treating patients and to support ward-staff in the effective management of medicines.
To communicate effectively and promptly with all members of the pharmacy teams and, where necessary, clinical multidisciplinary teams (MDTs), to ensure the safe and efficient delivery of medicines management/optimisation and supply services to patients and colleagues across the health system
To participate in high standards of practice as defined by the CQC, GPhC, MHRA, and other relevant organisations for implementation across the Trust.
To contribute to the Trusts compliance with the Medicines Management standards, Clinical Governance, Quality Assurance and Risk management.
To be the responsible person named on the MHRA Wholesale Distributor Authorisation (WDA) license.
To be the Responsible Person for the MHRA wholesalers Dealers Authorisation
1. Ensure that the quality management system is maintained including:a. quality risk managementb. corrective and preventative actions (CAPA) to address deviationsc. change control
2. Required to:a. carry out all duties in such a way as to ensure that Pharmacy Department candemonstrate GDP complianceb. ensure all appropriate personnel are trained in GDP and that continuous training programmes are implemented, maintained and fully recorded
Human Resource Management
All posts with responsibility for managing staff are expected to lead, motivate, develop and reward staff and are required to comply with the Trust's policies and Manager's Code of Conduct.
To be responsible for the personnel management of colleagues within stores team and pharmacy messenger team.
Please refer to the Job Description for further details
Job description
Job responsibilities
The main duties include, but are not limited to:
To lead the management of the procurement and distribution activities to ensure the safe and efficient supply of pharmaceutical products to be used for treating patients and to support ward-staff in the effective management of medicines.
To communicate effectively and promptly with all members of the pharmacy teams and, where necessary, clinical multidisciplinary teams (MDTs), to ensure the safe and efficient delivery of medicines management/optimisation and supply services to patients and colleagues across the health system
To participate in high standards of practice as defined by the CQC, GPhC, MHRA, and other relevant organisations for implementation across the Trust.
To contribute to the Trusts compliance with the Medicines Management standards, Clinical Governance, Quality Assurance and Risk management.
To be the responsible person named on the MHRA Wholesale Distributor Authorisation (WDA) license.
To be the Responsible Person for the MHRA wholesalers Dealers Authorisation
1. Ensure that the quality management system is maintained including:a. quality risk managementb. corrective and preventative actions (CAPA) to address deviationsc. change control
2. Required to:a. carry out all duties in such a way as to ensure that Pharmacy Department candemonstrate GDP complianceb. ensure all appropriate personnel are trained in GDP and that continuous training programmes are implemented, maintained and fully recorded
Human Resource Management
All posts with responsibility for managing staff are expected to lead, motivate, develop and reward staff and are required to comply with the Trust's policies and Manager's Code of Conduct.
To be responsible for the personnel management of colleagues within stores team and pharmacy messenger team.
Please refer to the Job Description for further details
Person Specification
Qualification and knowledge
Essential
Essential
Essential
Essential
Essential
Person Specification
Qualification and knowledge
Essential
Essential
Essential
Essential
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
Employer details
Employer name
Milton Keynes University Hospital NHS Foundation Trust
Address
Pharmacy (Dept)
Milton Keynes
MK6 5LD
Employer's website
Procurement Lead and Responsible Person WDA(H)
Department Pharmacy
Band 7 £49,387 - £56,515 Per annum
Hours: 37.5 hours per week, including weekend and BH commitments.
All MKUH roles will be considered for flexible working
An exciting opportunity has arisen at Milton Keynes University Hospital (MKUH) NHS Trust for an experienced and motivated Pharmacy Technician to join the Pharmacy team as Procurement Lead and Responsible Person WDA(H).
This senior role is responsible for leading the safe, efficient, and cost-effective procurement and distribution of medicines across the Trust, ensuring full compliance with MHRA guidance and Wholesale Dealer Authorisation requirements.
Working closely with the Pharmacy Senior Leadership Team, you will oversee procurement operations, supplier management, stock control, GDP training, and the maintenance of a robust Quality Management System. You will act as the named responsible Person for the Trust's WDA(H) licence.
This is a rewarding and high-impact role offering leadership, autonomy, and close collaboration with internal teams, regional procurement networks, suppliers, and regulatory bodies.
Interested? For further information please contact Vivian De Vittoris, Associate Director of Pharmacy - Operations, Quality & Governance at Vivian.devittoris@mkuh.nhs.uk
Interview 01 June 2026
Main duties of the job
'We care We communicate We collaborate We contribute'
'98.3% of this staff group feel that their role makes a difference to patience/service users.' NHS Survey 2024
To deliver a safe, efficient and cost-effective medicines procurement andsupply service for the Trust, ensuring all activities comply with legal,regulatory and departmental requirements, including MHRA guidance,WDA(H) obligations, COSHH, manual handling regulations and internalSOPs.
o To support the Pharmacy Business Manager and Medicines ValueProgramme Lead with development of cost improvements to the department and trust.
o To ensure the medicines supply service meets the needs of any externalcontracts
o To ensure all relevant licenses are in place and complied with.
o Act as the named Responsible Person for the WDA(H) licence.
About us
Milton Keynes University Hospital, in proud partnership with the University of Buckingham, is a University Teaching Hospital committed to advancing patient care through cutting-edge research and education. With a "Good" rating from the CQC and significant investment underway, this is an exciting time to join our team and grow your career.
As a medium sized general hospital, we provide a full range of general medical and surgical services, including a busy Emergency Department, Maternity, and Paediatrics. As the population of our city and surrounding areas continues to grow rapidly, we are expanding and enhancing our facilities to meet rising demand and improve access to care for all our communities.
We are also proud to offer a growing portfolio of specialist services. In January 2025 we opened our state-of-the-art Radiotherapy Centre, bringing advanced cancer treatment closer to home. Our services also include neonatology, specialist surgical care, and a wide range of diagnostics, supported by the new Community Diagnostic Centre at Whitehouse Health Centre.
Further investment is underway, including the construction of Oak Wards - a new ward block featuring two 24-bed wards - and the recently approved Women and Children's Centre, set to open by 2030.
Visit our website to explore the latest news and opportunities at MKUH - News - Milton Keynes University Hospital -
For further information about Milton Keynes please visit - Visit Milton Keynes
Job description
Job responsibilities
The main duties include, but are not limited to:
To lead the management of the procurement and distribution activities to ensure the safe and efficient supply of pharmaceutical products to be used for treating patients and to support ward-staff in the effective management of medicines.
To communicate effectively and promptly with all members of the pharmacy teams and, where necessary, clinical multidisciplinary teams (MDTs), to ensure the safe and efficient delivery of medicines management/optimisation and supply services to patients and colleagues across the health system
To participate in high standards of practice as defined by the CQC, GPhC, MHRA, and other relevant organisations for implementation across the Trust.
To contribute to the Trusts compliance with the Medicines Management standards, Clinical Governance, Quality Assurance and Risk management.
To be the responsible person named on the MHRA Wholesale Distributor Authorisation (WDA) license.
To be the Responsible Person for the MHRA wholesalers Dealers Authorisation
1. Ensure that the quality management system is maintained including:a. quality risk managementb. corrective and preventative actions (CAPA) to address deviationsc. change control
2. Required to:a. carry out all duties in such a way as to ensure that Pharmacy Department candemonstrate GDP complianceb. ensure all appropriate personnel are trained in GDP and that continuous training programmes are implemented, maintained and fully recorded
Human Resource Management
All posts with responsibility for managing staff are expected to lead, motivate, develop and reward staff and are required to comply with the Trust's policies and Manager's Code of Conduct.
To be responsible for the personnel management of colleagues within stores team and pharmacy messenger team.
Please refer to the Job Description for further details
Job description
Job responsibilities
The main duties include, but are not limited to:
To lead the management of the procurement and distribution activities to ensure the safe and efficient supply of pharmaceutical products to be used for treating patients and to support ward-staff in the effective management of medicines.
To communicate effectively and promptly with all members of the pharmacy teams and, where necessary, clinical multidisciplinary teams (MDTs), to ensure the safe and efficient delivery of medicines management/optimisation and supply services to patients and colleagues across the health system
To participate in high standards of practice as defined by the CQC, GPhC, MHRA, and other relevant organisations for implementation across the Trust.
To contribute to the Trusts compliance with the Medicines Management standards, Clinical Governance, Quality Assurance and Risk management.
To be the responsible person named on the MHRA Wholesale Distributor Authorisation (WDA) license.
To be the Responsible Person for the MHRA wholesalers Dealers Authorisation
1. Ensure that the quality management system is maintained including:a. quality risk managementb. corrective and preventative actions (CAPA) to address deviationsc. change control
2. Required to:a. carry out all duties in such a way as to ensure that Pharmacy Department candemonstrate GDP complianceb. ensure all appropriate personnel are trained in GDP and that continuous training programmes are implemented, maintained and fully recorded
Human Resource Management
All posts with responsibility for managing staff are expected to lead, motivate, develop and reward staff and are required to comply with the Trust's policies and Manager's Code of Conduct.
To be responsible for the personnel management of colleagues within stores team and pharmacy messenger team.
Please refer to the Job Description for further details
Person Specification
Qualification and knowledge
Essential
- Registered Pharmacy Technician supported by evidence of CPD in line with GPhC requirements
- BTEC / NVQ level 3 or equivalent
- Accredited Checking Technician
- Knowledge of procurement legislation and policies, acquired through basic qualification plus specialist training or experience
- Specialist regulatory knowledge relating to medicines wholesale distribution and WDA licence compliance, equivalent to that gained through completion of Cogent GOLD training (or equivalent) and experience, enabling autonomous decision-making, legal compliance and provision of expert advice
- Evidence of ability to plan and organise complex activities or programmes of work requiring planning and adjustment to meet changing needs
- Evidence of providing advice in relation to patient care including information on common drug dosage and use; advises patients and colleagues on issues relating to medication regimes and changes to prescribing, working in partnership with pharmacists.
- Medicines Management Technician
- CIPS/equivalent qualification or willing to undertake
- Able to use Refine/Define
- Management Qualification
Essential
- Experience of ordering systems and supply chain management
- Hospital Pharmacy experience
- Management Experience
- Education and training of staff
- Experience of One-Stop dispensing
- Experience of using the CMM (JAC) Pharmacy System
- Evidence of ability to create reports or documents including reporting on Key Performance Indicators
- Substantial experience (in excess of one year) working within a GDP regulated environment.
Essential
- IT Skills for dispensing, monitoring performance and reporting/audit
- Dedication to high quality patient care
- Flexible to meet service and patient need
- Meeting deadlines
- Developing, maintaining and reviewing SOPs aligned to GDP and wider quality management system.
- Ability to maintain and assure compliance of a WDA(H) licence including proven ability to lead and oversee quality management systems.
- Authority and credibility to act independently and escalate concerns when required.
- Professional supervisory skills
- Evidence of training & developing others
- Evidence of analytical and judgemental skills when faced with facts or situations requiring analysis e.g. managing urgent requirements or prioritising work to meet patient and organisational need
- Evidence of undertaking workplace assessments and effective support for less experienced staff
- Evidence of implementing policies and/or proposing changes to practices or procedures for own area with an impact beyond own area and contributes effectively to wider policies and service developments
- Experience of MHRA GDP inspection management within an NHS organisation
Essential
- Evidence of positive commitment to CPD
- Polite and courteous
- Professional attitude
- Self-motivated and team player
- Member of the APTUK
Essential
- Good Communication skills, written and verbal.
- Evidence of ability to communicate clearly with patients, carers, hospital/ward staff and primary care or community health services and other organisations about medicines management or other technical information
Person Specification
Qualification and knowledge
Essential
- Registered Pharmacy Technician supported by evidence of CPD in line with GPhC requirements
- BTEC / NVQ level 3 or equivalent
- Accredited Checking Technician
- Knowledge of procurement legislation and policies, acquired through basic qualification plus specialist training or experience
- Specialist regulatory knowledge relating to medicines wholesale distribution and WDA licence compliance, equivalent to that gained through completion of Cogent GOLD training (or equivalent) and experience, enabling autonomous decision-making, legal compliance and provision of expert advice
- Evidence of ability to plan and organise complex activities or programmes of work requiring planning and adjustment to meet changing needs
- Evidence of providing advice in relation to patient care including information on common drug dosage and use; advises patients and colleagues on issues relating to medication regimes and changes to prescribing, working in partnership with pharmacists.
- Medicines Management Technician
- CIPS/equivalent qualification or willing to undertake
- Able to use Refine/Define
- Management Qualification
Essential
- Experience of ordering systems and supply chain management
- Hospital Pharmacy experience
- Management Experience
- Education and training of staff
- Experience of One-Stop dispensing
- Experience of using the CMM (JAC) Pharmacy System
- Evidence of ability to create reports or documents including reporting on Key Performance Indicators
- Substantial experience (in excess of one year) working within a GDP regulated environment.
Essential
- IT Skills for dispensing, monitoring performance and reporting/audit
- Dedication to high quality patient care
- Flexible to meet service and patient need
- Meeting deadlines
- Developing, maintaining and reviewing SOPs aligned to GDP and wider quality management system.
- Ability to maintain and assure compliance of a WDA(H) licence including proven ability to lead and oversee quality management systems.
- Authority and credibility to act independently and escalate concerns when required.
- Professional supervisory skills
- Evidence of training & developing others
- Evidence of analytical and judgemental skills when faced with facts or situations requiring analysis e.g. managing urgent requirements or prioritising work to meet patient and organisational need
- Evidence of undertaking workplace assessments and effective support for less experienced staff
- Evidence of implementing policies and/or proposing changes to practices or procedures for own area with an impact beyond own area and contributes effectively to wider policies and service developments
- Experience of MHRA GDP inspection management within an NHS organisation
Essential
- Evidence of positive commitment to CPD
- Polite and courteous
- Professional attitude
- Self-motivated and team player
- Member of the APTUK
Essential
- Good Communication skills, written and verbal.
- Evidence of ability to communicate clearly with patients, carers, hospital/ward staff and primary care or community health services and other organisations about medicines management or other technical information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
Employer details
Employer name
Milton Keynes University Hospital NHS Foundation Trust
Address
Pharmacy (Dept)
Milton Keynes
MK6 5LD
Employer's website
JOB SUMMARY
Procurement Lead and Responsible Person WDA(H)
Milton Keynes University Hospital NHS Foundation Trust
Milton Keynes
17 hours ago
N/A
Full-time
Procurement Lead and Responsible Person WDA(H)