05/05/2026

Job Id: 2535

School/Department: Finance

Work Arrangement: Full Time (Hybrid)

Contract Type: Permanent

Salary per annum (£): £25,249 - £26,707

Closing Date: 22/05/2026

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

We are a world top-100 university renowned for excellence, impact and distinctiveness of our research-led learning and teaching. The Research Excellence Framework (REF) confirmed our place as a world-leading university demonstrating that our research is having a significant positive impact on lives across the globe.

An exciting opportunity has arisen for an administration professional to join the Department of Finance and utilise and develop their skills and knowledge with a busy and forward focused Procurement team.
Reporting to the Deputy Head of Procurement of Professional services, the post holder will provide clerical support to the procurement team in order to facilitate them in implementing and delivering an innovative and professional strategic procurement service.

The post holder will be required to demonstrate a keen sense of administrative acumen and evidence substantial experience of working in a professional business environment. The post holder will be instrumental in supporting the team to deliver against action plans and objectives outlined in the University's Vision Statement, Sustainability Strategy, Finance Strategy, Value for Money Strategy and Procurement Strategy.

The procurement department operates on a Procurement as a Service basis, which recognises that different approaches and levels of support are required for different areas of the University. Therefore, you will be required to work in partnership with all teams within the Department of Finance but with particular emphasis on Accounts Payable, Travel and Business Expenses, Finance and Business Change to provide the support required.

Criteria

Essential or desirable

Stage(s) assessed at

5 GCSE (or equivalent) at grade C or above (must include English and Maths)

Essential

Application

Experience of working with Microsoft Office Packages such as Word, Excel and Google applications such as Drive, Mail, Sheets

Essential

Interview

Experience of working in a hybrid team environment and maintaining effective working relationships

Essential

Interview

Ability to demonstrate effective communication skills both written

and verbal

Essential

Interview

Ability to demonstrate skills and experience of delivering excellent customer services in a timely manner via different medium (e.g. virtual or face to face meetings, telephone and email)

Essential

Interview

Ability to demonstrate effective work prioritisation paying particular regard to deadlines

Essential

Interview

Ability to demonstrate excellent organisational skills paying particular regard to record keeping for legislative or audit purposes

Essential

Interview

Ability to promote the department and team with paying particular regards to updating webpages and information relating to procurement

Essential

Interview

Further Information

Grade

Grade 4

Salary

£25,249 - £26,707 per annum pro-rata with the potential to progress to £28,778 per annum through sustained exceptional contribution.

Work arrangement

Full-time (35 hours per week)

Duration

Permanent

Line manager

Deputy Head of Procurement of Professional Services

Direct reports

None

Our website

University of Sheffield Procurement website

For informal enquiries about this job, contact Mark Hardy, Deputy Head of Procurement: on m.hardy@sheffield.ac.uk.

Next steps in the recruitment process

Interview details will be shared with successful candidates.

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 38days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes;
• A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • support for those going through the menopause
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.