About us:

Payroll & Pensions Services at King's College London is a critical function within Financial Services, responsible for delivering accurate, timely and compliant payroll to a large and diverse workforce. Each month, the team ensures that over 11,000 staff are paid correctly, while administering complex pension arrangements across multiple schemes, including NHS, USS and SAUL.

Working closely with HR, Finance and departments across the university, the team plays a key role in maintaining data integrity, supporting colleagues, and continuously improving processes to meet the needs of a dynamic and complex organisation. We are committed to providing a professional, reliable and customer-focused service, underpinned by strong technical expertise, collaboration and a culture that values accuracy, development and continuous improvement.

About the role:

The role holder will need to be resilient, adaptable, positive and customer-centric in everything they do. Managing multiple projects including Work Force Management, using King's Agile Working tool. You will overcome challenges to deliver an end-to-end implementation of defined projects primarily focused on payroll processes and transformation of payroll technologies. There will also be a line of reporting directly to the Payroll Management team.

You will be required to develop and maintain agreed project plans, design and deploy the procedure which the business intends to use to complete payroll, managing all project or change activities. You will coordinate the resources planning and identify capacity constraints to support the delivery of the plan and take corrective action where necessary.

This is a full time role (35 hrs per week ), and you will be offered a fixed term contract until July 2028

About you:

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Excellent payroll knowledge - to include statutory family friendly leave, tax calculations, RTI, Pension and GL requirements
2. Proven experience of HR & Payroll system configuration
3. Experience of testing e.g. automatic patches, functional testing scenario-based testing
4. Experience of process mapping
5. Excellent communication skills
6. Ability to articulate ideas to both technical and non-technical audience
7. Excellent stakeholder management skills and the ability to influence, motivate and build rapport with others
8. Innovative and proactive approach to work and professional development
9. Exceptional time management skills and the ability manage priorities and conflicting deadlines
10. Understanding of GDPR Legislation

Desirable criteria

1. Knowledge of Work Force Management systems e.g. Rostering, Online Timesheets,
2. Previous experience and knowledge of PeopleXD (Core HR)
3. CIPP qualified

** Downloading a copy of our Job Description **

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

At King's, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.

The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension.

We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination.

When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King's guidance.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the person specification section of the job description. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

Artificial intelligence (AI) is evolving rapidly, and we recognise its growing role in professional work. Applicants may use AI tools to support preparation of their application, for example to research the role or structure written responses. However, applications must reflect the applicant's own work and experience. AI tools should not be used during interviews or assessment activities unless this has been agreed in advance as a reasonable adjustment. Further guidance on the use of AI in recruitment can be found here.

We reserve the right to close adverts early due to the volume of applications we receive. While the closing date may change, all adverts will close at 23:59 to allow sufficient time for applications to be submitted on that day.

We encourage you to apply at the earliest opportunity to avoid disappointment as once we have closed a vacancy you will be unable to submit your application.

To find out how our managers will review your application, please take a look at our 'How we Recruit ' pages.