JOB TITLE
Project Services and Site Administration Coordinator

LOCATION
Ras Laffan, Qatar

CONTRACT DETAILS

• Tentative start date: March 2026

• Contract duration: 24 months

• Working pattern: 5 days per week

• Work location: Industrial project site

JOB OVERVIEW
An international energy operator is seeking an experienced Project Services and Site Administration Coordinator to support major capital projects at a large industrial site in Qatar. This role is central to ensuring the smooth day-to-day operation of the project site by coordinating administration, logistics, facilities, and support services.

Working in a fast-paced project environment, you will collaborate closely with project teams, contractors, and support functions to ensure site operations run efficiently and professionally.

KEY RESPONSIBILITIES

• Coordinate site administration services including office support, mail routing, and secretarial services.

• Manage conference planning, travel coordination, and liaison with general services and travel teams.

• Support procurement, control, and distribution of office materials and supplies.

• Act as interface for telecommunications, security systems, and site access control.

• Coordinate vehicle fleet usage, parking, and building maintenance with relevant stakeholders.

• Support project teams during contractor site mobilisation activities.

• Arrange office facilities maintenance, repairs, and servicing of equipment and vehicles.

• Coordinate staff mobilisation to site, office moves, and visitor office assignments.

• Arrange site access passes, IDs, and permits for staff and visitors.

• Organise onsite and offsite events including team activities, ceremonies, and secure work areas.

• Maintain asset registers for IT equipment, communications devices, and related assets.

• Ensure all activities comply with safety, health, environmental, quality, and compliance requirements.

KEY CHALLENGES

• Managing multiple priorities in a dynamic project environment.

• Interfacing with multidisciplinary teams and external contractors.

• Maintaining high standards under time pressure and changing project demands.

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Degree in a relevant discipline, or a minimum of 10 years experience in a similar role.

• At least 5 years relevant experience within the oil, gas, or petrochemical industry.

• Experience working in both project and operating environments is preferred.

SKILLS AND COMPETENCIES

• Strong written and verbal communication skills in English.

• Good general IT skills, including standard office software.

• Strong organisational and coordination abilities.

• High attention to detail and ability to manage multiple tasks.

• Strong interpersonal skills with the ability to work across diverse, multicultural teams.

• Adaptable and comfortable working under project time pressures.