Job Title:                                Senior Financial Analyst

Location:                                 London, UK

Client:                                     Leading Global Energy Operator

Start Date:                             ASAP

Contract Duration:                12 Months (Extendable Contract)

Determination:                      Inside IR35

Job Description

Purpose of the role:

Our client requires professional Senior Financial Administrative assistance to support its operations for its internationally assigned employees based in the offices in Italy. Our client can offer this service due to its expertise on people management for the company worldwide and experience in providing financial administrative support services for companies with the Client group.

The role ensures effective administrative and accounting oversight of activities related to the accounts payable cycle and supporting processes transferred to the company, guaranteeing compliance with internal controls, accounting rules, and Group procedures. The position acts as a key interface with internal stakeholders and service providers, contributing to accurate financial reporting and closing processes.

Key responsibilities:

Administrative Support

• Checking with HR the relevant setup of Organizational Structures in HCM for the management of expatriates (Organizational Units – Positions);

Financial Administrative Support for Invoicing

• Perform pre-invoicing controls and verification of Work Progress Statements (SAL)
• Timely production of Revenue invoices liaising with business units to ensure accurate and prompt action within monthly deadlines
• Check that all relevant information is correct (billing rates, client contact details, correct currency, expenses etc) and correct application of VAT and/or other relevant taxes (if applicable) reference to the contract
• Prepare ODV (draft sales order) for approval in SAP.
• Prepare relevant spreadsheet supporting back up documentation (invoices or other) as required
• Following up on ODV draft invoice authorisation

Financial Administrative Support for Clearing of Backlog

• Analysis of invoices received into the E&P VIM system, which is the dedicated workflow for the management of approval of invoices.
• Understand and investigate correct allocation of costs. Entering of service entries in SAP.
• Assist and support Junior Financial Administrative Assistant
• Ad-hoc duties and projects as per business requirement.

Monthly Financial Administrative Support

• Record monthly and quarterly accruals by nature, supplier, and currency, including reconciliation and alignment analyses.
• Manage accrual closures and related communications to ensure accounting balancing and timely financial close.
• Support Forecast, Close and Budget (FCT & Budget) activities, including determination of standard unit costs and labour costs (with specific focus on expatriates).
• Support hard closing activities, addressing outstanding accruals and liaising with Administration to assess closure or maintenance.
• Contribute to the design and management of dedicated workflows (e.g. within VIM) for invoices related to secondment arrangements.

EDUCATION AND QUALIFICATIONS

INTERNAL (Direct and functional reporting relationships; interaction within and between departments and functions).

• Initial point of contact for invoice-related queries and/or issues internally or externally
• Interaction with other finance team members.
• Interaction with other members of other departments within the team
• Close working relationship with Managers.
• Liaising with internal departments and group companies as required
• Liaising with Italy finance team and ensure that all information required is provided in a timely manner
• Liasing with accountants and ensure that all information required is provided in a timely manner

EXTERNAL (Liaison requirements with other companies; consultants; agencies; professional associations; peer groups etc)

• Relations with other Group Divisions and Companies for the recharges.