Job summary

We are looking for an EPR Cut-over Project Manager to take on a senior leadership role within the EPR Programme team. You'll be responsible for designing, developing, and executing the Cutover Plan that transitions the organisation from legacy systems and processes to the new Oracle Health Millenium platform. You'll also lead the early live support strategy to ensure a smooth go-live across all sites. The successful candidate will lead end-to-end cut-over and go-live planning, validate technical readiness and operational capability, manage risks and issues, and coordinate cross-functional teams.

Main duties of the job

The EPR Cutover Project Manager will lead the strategic planning and execution of the transition from existing legacy systems and workflows to the new Electronic Patient Record (EPR) system. This role is critical to delivering a seamless and disruption-free go-live across both clinical and operational services, ensuring readiness, stability, and continuity throughout the changeover process. This role involves detailed cut-over planning, stakeholder alignment, risk mitigation, and execution of go-live activities to ensure minimal disruption across clinical and operational domains. The postholder will work closely with technical teams, integration partners, and service leads to deliver a controlled and auditable transition.

About us

As a growing company, Innovate has a range of benefits andopportunities to enable individuals to grow and experience a range of newchallenges. Innovate has a commitment to develop staff and provide asupportive work life balance. Innovate is a staff led company, with amission to provide the best technology solutions and support to our Trusts.

At Innovate, we are committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. We recognise the benefits of transferable skills anda desire to learn. We encourage anyone who is interested in this role to get intouch, even if you do not meet all stated criteria.

Travel between our sites will be required for this role.

Please note, we may close this vacancy earlier than the stated closing date if we receive a high number of applications.

Job description

Job responsibilities

Cutover Planning & Execution

Lead the development and delivery of a comprehensive Cutover Plan aligned to the programmes criticalpath and milestones.

Coordinate technical and operational readiness across all Trust divisions and departments to ensure aunified transition approach.

Proactively identify and manage dependencies, risks, and contingencies to safeguard cutover integrityand minimise disruption.

Stakeholder Collaboration

Build strong working relationships with key stakeholders including clinical and operational leads, IT andinfrastructure teams, data migration and integration specialists, and EPR vendors (e.g., Oracle Health).

Act as a central point of coordination to ensure clear, timely communication between Trust teams andthird-party suppliers.

Foster collaboration across departments to align cutover activities with programme objectives and serviceneeds.Data Migration and Integration

Ensure the end-to-end data migration from legacy systems to the new EPR is strategically planned andfully integrated within the overall cutover plan.

Safeguard data integrity, accuracy, and compliance with NHS data governance and clinical safetystandards.

Collaborate with vendors to align integration activities with best practices, technical specifications, andprogramme timelines

Go-Live and Early Live Support

Lead the Full-Dress Rehearsal (FDR) to simulate go-live conditions and validate readiness across allservices.

Establish and manage Command Centres and checkpoint calls to monitor progress and respond toemerging issues.

Coordinate Early Live Support (ELS) activities and ensure a structured handover to Business-as-Usual(BAU) teams for sustained operational stability

Communication and Training

Support the delivery of internal and external communication plans to ensure stakeholders areinformed and engaged throughout the cutover process.

Collaborate with the EPR Communications Officer to develop and disseminate cutover-specificmessaging tailored to clinical, operational, and technical audiences

Job description
Job responsibilities

Cutover Planning & Execution

Lead the development and delivery of a comprehensive Cutover Plan aligned to the programmes criticalpath and milestones.

Coordinate technical and operational readiness across all Trust divisions and departments to ensure aunified transition approach.

Proactively identify and manage dependencies, risks, and contingencies to safeguard cutover integrityand minimise disruption.

Stakeholder Collaboration

Build strong working relationships with key stakeholders including clinical and operational leads, IT andinfrastructure teams, data migration and integration specialists, and EPR vendors (e.g., Oracle Health).

Act as a central point of coordination to ensure clear, timely communication between Trust teams andthird-party suppliers.

Foster collaboration across departments to align cutover activities with programme objectives and serviceneeds.Data Migration and Integration

Ensure the end-to-end data migration from legacy systems to the new EPR is strategically planned andfully integrated within the overall cutover plan.

Safeguard data integrity, accuracy, and compliance with NHS data governance and clinical safetystandards.

Collaborate with vendors to align integration activities with best practices, technical specifications, andprogramme timelines

Go-Live and Early Live Support

Lead the Full-Dress Rehearsal (FDR) to simulate go-live conditions and validate readiness across allservices.

Establish and manage Command Centres and checkpoint calls to monitor progress and respond toemerging issues.

Coordinate Early Live Support (ELS) activities and ensure a structured handover to Business-as-Usual(BAU) teams for sustained operational stability

Communication and Training

Support the delivery of internal and external communication plans to ensure stakeholders areinformed and engaged throughout the cutover process.

Collaborate with the EPR Communications Officer to develop and disseminate cutover-specificmessaging tailored to clinical, operational, and technical audiences

Person Specification

Experience

Essential

• Extensive knowledge and experience managing complex projects within a health care setting
• Strong project management skills with a deep understanding of cutover planning and execution.

Qualifications

Essential

• Prince 2 qualified, a minimum of foundation level, or equivalent

What we are looking for in our people

Essential

• Able to communicate sensitively and decisively with emotionally charged situations and difficult or
• controversial issues
• Able to effectively develop strategies and support their implementation
• Able to balance completing demands and prioritise workloads
• Communicate clearly, actively listen to others
• Problem solving abilities and solution focused approach

Person Specification
Experience

Essential

• Extensive knowledge and experience managing complex projects within a health care setting
• Strong project management skills with a deep understanding of cutover planning and execution.

Qualifications

Essential

• Prince 2 qualified, a minimum of foundation level, or equivalent

What we are looking for in our people

Essential

• Able to communicate sensitively and decisively with emotionally charged situations and difficult or
• controversial issues
• Able to effectively develop strategies and support their implementation
• Able to balance completing demands and prioritise workloads
• Communicate clearly, actively listen to others
• Problem solving abilities and solution focused approach

Employer details

Employer name

Innovate Healthcare Services
Address

Warwick Hospital

Lakin Road

Warwick

Warwickshire

CV34 5BW

Employer's website