Job Description

No.

Core job Responsibilities

1.

Strategy, Policy and Procedure

• Direct the implementation and on-going improvement of Procurement, Vendor relations and tendering strategies for 7X that comply with company standards while ensuring process efficiency, cost-effectiveness and long-term value.
• Develop and oversee vendor rationalization programs to optimize the supplier base and enhance leverage.
• Develop, implement and monitor policies, procedures and best practices for procurement and tendering complying with government regulations and 7X standards.
• Establish essential guidelines for approving purchase orders, purchasing policies and vendor evaluation.
• Set comprehensive goals for performance & growth ensuring the teams are capable of delivering the strategic intent.
• Deal with sensitive and confidential information related to work with discretion to protect the interests of 7X.

2.

Procurement Management

• Establish and manage future demand and capacity planning inputs from Business Units and formulate effective strategies for timely sourcing and quality delivery of services.
• Oversee end to end supplier sourcing, contract negotiations, vendor relations, technical and commercial evaluation of the short-listed products and services related to new store openings, existing store redesigns.
• Manager the complete process of delivering requests for information and Requests for Proposals (RFPs) and the entire purchase cycle.
• Stay current on supplier capabilities and emerging market opportunities to diversify supplier base and maintain competitive positioning.
• Contribute to new activities, initiatives and projects and review and communicate the impact on purchasing activities.
• Lead complex negotiations and maintain ongoing review of vendor trade agreements, contractual terms, sourcing levers and vendor incentives for cost control, advantageous terms and optimal partnership.

3.

Vendor Management

• Develop and implement vendor selection criteria, ensuring alignment with organizational requirements and compliance standards.
• Ensure due diligence, background checks and risk assessments before vendor onboarding.
• Oversee vendor registration and ensure all legal, financial and compliance documentation is complete and up to date.
• Ensure all vendor agreements comply with company policies, procurement guidelines and legal frameworks by collaborating with Legal & Contracts team.
• Establish and track KPIs and SLAs to monitor vendor performance, delivery timelines, quality, and service standards.
• Conduct regular performance reviews, vendor scorecards and feedback sessions to drive continuous improvement.

4.

Financial, Risk & Compliance Oversight

• Monitor vendor pricing structures, payment terms and invoicing processes to ensure financial accuracy and efficiency.
• Identify and escalate vendor-related risks, including supply chain disruptions, non-compliance or reputational concerns.
• Ensure adherence to compliance requirements, regulatory standards, and audit expectations in all vendor dealings.
• Monitor adherence to anti-bribery, anti-corruption and data protection regulations across vendor engagements.
• Ensure accurate vendor records in the procurement system for audit and governance purposes.

5.

Tendering

• Provide overall direction and governance for the Group's tender management process, ensuring transparency, competitiveness and compliance with internal and external regulations.
• Establish and enforce procurement policies, procedures, and control frameworks to ensure tenders comply with corporate governance, financial regulations and audit standards.
• Oversee the preparation, issuance, and management of tender documents (RFPs, RFQs, ITTs), ensuring quality, accuracy, and compliance.
• Oversee financial due diligence on bidders, ensuring appropriate bank guarantees, bonds and compliance with contractual terms.
• Identify and mitigate risks in the tendering process, including supplier disputes, bid rigging, and non-compliance.

6.

Synergies with Stakeholders

• Work collaboratively, negotiate and engage with key stakeholders to facilitate efficient delivery of Procurement and Tendering services.
• Maintain strong, professional relationships with vendors, serving the primary escalation point for issues.
• Communicate with stakeholders the impact of market change and potential effects on supply, recommend solutions without compromising quality or service while optimising cost and quality delivery.

7.

Budget Control

• Prepare and manage the Procurement budget and streamline cost, so that work is carried out within expected costs, and areas of unsatisfactory performance are identified and corrected immediately.

8.

Reports

• Monitor reports and presentations on the performance of Procurement functions.
• Provide accurate and timely preparation of tender reports, closure reports and procurement performance dashboards for executive review.

9.

Talent Management

• Oversee workload, conduct performance evaluations, recognition and career guidance along with necessary disciplinary actions as appropriate.
• Review the manning and training requirements of the team and communicate those requirements to the Management.

10.

Other Tasks

• Perform any other responsibilities relating to this job request or work task as allocated by the Line Manager.

COMMUNICATION & WORKING RELATIONSHIPS

Internal: Within 7X Group

External: Vendors, Third Party Service providers.

Responsibilities

EDUCATION, EXPERIENCE & COMPETENCIES

Qualifications and Knowledge:

• Bachelor's degree in industrial engineering, civil engineering, Business Management or equivalent.
• Holds professional certifications like The Chartered Institute of Procurement & Supply (CIPS) or Six Sigma

Experience:

• 7-10 years of work experience in managing Procurement and Vendor Relations with at least 3 years in a leadership role demonstrating progressive responsibility.

Job Specific Skills (Technical Competencies):

• Data Analysis & Performance Metrics
• Process Improvement and Financial Awareness
• Tendering policies & procedures
• Negotiation and Communication skills
• Vendor Relations
• Project Management
• Crisis Leadership
• Organisational and problem solving

Generic Skills (Behaviours Competencies):

(As Per Competencies Dictionary available on the Intranet)

• Customer Service - Level 4
• Commercial Edge - Level 4
• Strategic Planning - Level 4
• Change Leadership - Level 4
• Understanding Others- Level 4
• Innovation- Level 4