Company Description

Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).

Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia's B2B and B2C large-scale events scene.

Be part of something BIG with Tahaluf's series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.

Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you'll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.

Job Description

As the Head of Project Management, you will play a critical role in ensuring the successful delivery of the Global Health Exhibition. Your responsibilities will include, but are not limited to, the following:

Key Responsibilities

Strategic Leadership and Team Development

• Define and implement the project delivery strategy across the entire portfolio of events, ensuring alignment with commercial objectives and organizational priorities.
• Lead, mentor, and develop a high-performing project management team, fostering collaboration, accountability, and professional growth.
• Establish clear roles, responsibilities, and accountability across the function to ensure efficient project execution.
• Act as a key decision-maker, providing strategic direction and oversight to ensure all projects meet timelines, budgets, and quality standards.

Portfolio Management and Oversight

• Maintain a comprehensive overview of all projects within the portfolio, ensuring alignment with commercial strategies and event objectives.
• Monitor project managers daily to ensure progress, identify risks, and address challenges proactively.
• Track performance across projects, ensuring timelines, budgets, and KPIs are met while maintaining high-quality delivery standards.
• Ensure effective utilization of external suppliers and efficient communication with internal teams.

Project Planning and Execution

• Develop and implement standardized project management processes, templates, and tools to drive efficiency and consistency across all events.
• Set up project management meetings, create milestones, and establish clear responsibilities for project managers.
• Oversee the planning and execution of experiential event features, including roundtables, activations, and government-supported initiatives.
• Ensure all deliverables are completed on time, within scope, and to the highest quality standards.

Risk Management and Reporting

• Identify, track, and mitigate risks across the portfolio, ensuring minimal disruption to project timelines and deliverables.
• Conduct regular performance reviews and follow-ups to ensure risks are addressed and resources are optimized.
• Lead high-level reporting efforts, pulling together data and context for government-supported events and senior leadership updates.
• Ensure compliance with local regulations, health and safety standards, and organizational policies.

Budget and Resource Management

• Oversee project budgets, forecasts, and resource allocation, ensuring financial discipline and cost control.
• Conduct regular budget reviews and provide accurate financial reporting to senior leadership.
• Optimize resource planning mechanisms to balance competing priorities and ensure efficient utilization of personnel, equipment, and materials.

Event Delivery Excellence

• Collaborate with operations, sales, marketing, and creative teams to deliver seamless and impactful events.
• Drive a customer-centric approach, ensuring the needs of exhibitors, attendees, and partners are prioritized throughout the project lifecycle.
• Ensure all events meet or exceed organizational standards for quality, innovation, and attendee experience.

Qualifications

• Proven experience in project management within live events, exhibitions, experiential, or consumer-focused industries.
• Strong expertise in resource and finance management, including budgeting, forecasting, and resource planning mechanisms.
• Demonstrated ability to lead and develop high-performing teams, with a focus on accountability and collaboration.
• Experience in risk identification, mitigation, and tracking performance across multiple projects.
• Familiarity with project management tools such as Airtable or similar platforms is a plus.

Key competencies:

• Strategic thinking and decision-making.
• Exceptional organizational and time management skills.
• Strong communication and stakeholder management abilities.
• Ability to manage competing priorities and deliver results under pressure.
• Innovative mindset with a focus on process optimization and operational excellence.

Additional Information

Core Benefits:

• Medical Insurance for individual and family
• Annual leave - 25 days
• Remote working on Sundays
• Working anywhere - 1 month every year
• School fees contribution, 40,000 SAR per child per year (up to a max of three children)
• Wellbeing Benefits
• Residency visa including yearly dependent fees
• Individual annual flight allowance for expats

Local Relocation Package*:

• Paid flight to Riyadh - individual and family
• 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

*If eligible

International Relocation Package*:

• Paid flight to Riyadh - individual and family
• 60 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Paid flight home for individual and end-of-service gratuity payment when leaving the company (if applicable)

*If eligible

We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances, and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.