Detailed job description and main responsibilities

Key Task and Responsibilities

Strategic Programme Delivery

• Work closely with the Strategic Programme Leads to Lead the creation of a robust project management infrastructure for strategic programmes particularly zero delays, ensuring a clear framework for planning, delivery, and reporting.
• Support the development of project plans, milestones, dependencies and delivery timelines across strategic priority areas.
• Work in partnership with Strategic Programme Leads to ensure alignment between project plans, operational delivery, and organisational strategy.
• Support additional work across Timely Care and Great Care programmes to maintain consistency and alignment across all strategic areas.
• Support collaboration with relevant stakeholders to ensure the programme developed meets organisational, system, service user and trainer need and is a sustainable offer for longer term delivery at the end of project period.

Project Management & Coordination

• Conduct scoping work and thematic analysis to support programme planning.
• Break down programmes into phases, tasks, and deliverables, maintaining project documentation including Gantt charts and RAID logs.
• Maintain up-to-date reporting dashboards, trackers, and governance documents that clearly evidence progress and risks.
• Proactively identify delays, barriers, and risks, escalating to Programme Managers and SROs as appropriate.
• Coordinate workstream activity, ensuring milestones are aligned, realistic, and well communicated.

Stakeholder Engagement & Communication

• Work collaboratively with clinicians, operational managers, strategic improvement teams, and corporate colleagues.
• Support effective stakeholder communication including updates, presentations, and briefing papers for senior leaders and Board committees.
• Facilitate engagement sessions to ensure teams understand programme objectives, timelines, expectations and required deliverables.
• Maintain strong working relationships with cross-functional partners including Quality Improvement, Digital, Finance, and Performance.

Governance & Assurance

• Support the establishment and maintenance of programme governance structures.
• Ensure all service and cost improvement schemes are underpinned by robust governance standards.
• Produce reports, papers, and presentations to communicate complex project information to senior managers and executive teams.

Monitoring, Tracking & Reporting

• Track delivery of milestones and benefits realisation across workstreams.
• Monitor progress against strategic objectives and provide regular high-quality updates.
• Ensure all project documentation is accurate, version-controlled, and aligned with Trust governance requirements.

Supporting Organisational Change & Improvement

• Facilitate structured planning sessions, supporting teams to navigate change.
• Help embed new ways of working by supporting adoption of improved systems, processes, and performance management practices.
• Work closely with internal improvement specialists to align project delivery with cultural and behavioural expectations.

Person specification

Education

Essential criteria

• Project management qualification or related experience
• Educated to Bachelors level in a related discipline

Organisational Values Alignement

Essential criteria

• Evidence of alignment with organisational values & motivation strategy
• Demonstrates knowledge of key strategic areas

Experience

Essential criteria

• At least 3 years project management experience
• Demonstrable experience in end-to-end project delivery within cross-functional environments (technical, product, and commercial).
• Strong stakeholder management and communication skills, including experience working with senior leaders.

We are committed to creating an inclusive workplace that welcomes and supports individuals of all abilities. Remember, if you meet the minimum criteria for this role and you have a disability, you can be guaranteed an interview under the Disability Confident Scheme - Please ensure you select this on your application form. We would encourage you to be open about your needs so we can work with you to design a comfortable and accessible interview experience. Any information you provide regarding a disability or a need for adjustments will be treated in confidence and will only be shared with colleagues who are supporting this request.

If you require any adjustments to participate fully in the interview process, please let us know by adding the relevant details when scheduling your preferred interview date and time. Please feel free to contact the appointing manager to discuss your needs.

We encourage applicants to contact the hiring manager before their interview, if they have any questions about the role or the process. This is a great way to get clarity and prepare effectively for the interview.

If you have declared you are part of the armed forces community, you may be asked to provide evidence during the recruitment process. If you misrepresent this information, your offer may be withdrawn. For Armed Forces specific support, see our webpage: https://oxleas.nhs.uk/armed-forces-community/

Use of Artificial Intelligence (AI)

If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting information section. While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you're applying for. There is also a risk that it can generate false or misleading information. AI-generated job applications can often be generic, impersonal and may not accurately reflect your qualifications, knowledge, skills, and experiences. It is crucial that you personalise your supporting statement by articulating these in your unique voice. Relying solely on AI to write your application or supporting information section is not advocated by Oxleas NHS Foundation Trust and could negatively impact your chances of success in the application process.

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct. Please note that the use of Artificial Intelligence (AI) is prohibited during the interview process.

Employer certification / accreditation badges

Documents to download

• Job Description and Person Specification (PDF, 408.4KB)
• Important Additional Information For Candidates (please read carefully) (PDF, 160.6KB)
• Privacy Notice for Staff (PDF, 268.6KB)
• Staff Benefits (PDF, 2.5MB)