After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

Job overview

An exciting opportunity has arisen for an Assistant Capital Project Manager to join our Capital Project Team in our Estates & Facilitates Department

To be responsible for the delivery and project support using a variety of tools and techniques across varying projects or a major programme in accordance with the project management process.

Organising programme/project data, developing, and managing processes as required to meet the Trusts standards enabling a smooth running of all capital projects.

The Assistant project manager provides practical project management support to the project managers and other key team leaders, ensuring delivery of these programmes.

Main duties of the job

• They will be expected to provide support on complex projects and be directly responsible for project management of various less complex projects, to ensure that they are given the opportunity to develop and hone their skills and interests.
• The postholder will liaise with all relevant stakeholders and undertake analysis and data work, this is a demanding and rewarding role requiring a high degree of organisational skills, demonstrating a high level of accuracy and an ability to prioritise and manager their own work loads, meet project deadlines and deal with competing priorities and deadlines.
• Applicants will require excellent communication skills, accuracy, and attention to detail, they will also be required to work well in high pressure situations and make critical decisions under the directing of the project manager.
• The applicant will be required to use CAD programmes and therefore should have a good working knowledge of the software.
• They will also be required to record financial expenditure and cashflows using Excel and have a good knowledge of all Microsoft programmes such as Word and Projects.
• The applicant may be asked to carryout project administration tasks such as taking minutes and setting up meeting with the wider project team.

Working for our organisation

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.

Our services:

Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme.

You will be expected to undertake the Trusts' commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.

Detailed job description and main responsibilities

• The management of minor projects under the supervision of the project managers and senior Project manager
• Assisting with the management of major capital schemes up to £3M in value.
• Responsible for the financial tracking of all their projects on Excel.
• Setting up project cash flows for a variety of projects, this will involve communicating with the Trust finance Team and external contractors.
• Supplying as-fitted drawings and CAD plans to external consultants and managing the development of project feasibility studies.
• Update the drawings library following project completion to ensure an accurate drawings index is maintained
• Carryout project administration duties including setting up meeting with stakeholders, taking meeting minutes, ordering office supplies, raising order and tracking expenditure
• Designing and plotting new schemes on CAD and completing specifications for Tendering purposes.
• Taking responsibility for the management and updating of the Trust standard specification document and communicating with the inhouse Estates team on product changes.
• Agreeing project final accounts along with the project managers
• Tracking project changes requests and negotiating with contractors to obtain best value for money.
• Ensure project Tender and award follows the Trust SFI's and financial requirements including the setting up of framework agreements and contracts.
• Carrying out snagging and create snagging reports as instructed by the project managers ensuring all actions are complete and signed off.

Human Resource/Workforce

• Support colleagues in the Estates & Facilities department including the design team with the delivery of schemes.
• Issuing tasks to the team CAD technicians and administration staff.
• Completing all mandatory Trust training.

Finance and Resources

• To provide support and information in the design, specification and paperwork involved in the tender process of schemes exceeding one million pounds, and keeping track of the financial position: this includes supporting the Capital Project Managers in following the quotation process and ensuring all Trust SFI's re followed.
• Managing and instructing the Capital admin team to raise orders for works and capital schemes as directed by Capital Project Managers.
• Assist in the monitor and control of all expenditure associated with the delivery of schemes escalating potential over spends and implementing control measures.
• Understands Trust Standing Financial instructions and how they pertain to Capital Projects

Communication and workplace relationships

• Foster good communication and effective team working with all disciplines of staff to ensure support and collaboration with all capital projects and programmes.
• Present data and information in reports formats and presentation as required by the Head of Hard FM, Head of Capital Projects, and the Project Managers. This will include analysis and delivery of sensitive information.
• Ensure efficient partnerships with department directors and leads, professional groups and supplies/contractors.
• Develop excellent relationships with staff of all levels including the executive team and corporate colleagues.
• Represent the team, directorate and/or Trust at internal and external meetings, presenting information effectively through presentations and written reports

Risk and Compliance

• Ensure compliance with the HBN (Health Building Notes) and ensure immediate action is taken to control risk.
• Ensure plans are signed off by the appropriate stakeholders and AE's and filed in the correct project file location.
• Ensure plans are issued to the fire officer and all fire related concerns are addressed.
• Ensure that risk assessments and RAMS are in place and to the correct standard for all schemes as appropriate.
• Update and maintain the Capital Team risk register and chair risk meeting relating to managed projects.
• Ensure actions arising from meetings and audits are tracked escalating items that are outstanding.
• Works closely with the Facilities Compliance Officer to ensure that all mandatory and statutory requirements are being met escalating when this is not the case to Capital Project Managers and Head of Estates & Capital as appropriate.

Mental and Physical Effort

• Frequent sitting at desk in front of VDU for long periods of time that requires high level of concentration when checking highly complex and technical information and answering queries from staff and contractors.
• Rare exposure to emotional circumstances within the workplace.
• Physical effort required for site surveys including carrying ladders, using ladders and prolonged period of walking.
• Access to roof voids and plant rooms and occasional exposure to loud noises and heat.
• External surveys required which could result in exposure to rain and low temperatures.

Analytical and Judgemental Skills

• Most of the job is of a technical nature therefore the post holder must be capable of analysing information and judgements made by others on a range of design information.
• The post holder is required to solve problems on some software packages, recommending the best course of action.

The ability to assess and recommend appropriate solutions and technical demands, for example:

• Design Details
• Input into service development/New Works
• Interpret technical drawings and specifications

Planning and Organisational Skills

• The applicant must be able to plan their own work and prioritise tasks with conflicting demands
• Able to plan tasks and activities which may require adjustment due to variable workload and or interruptions.

Person specification

Qualifications

Essential criteria

• Degree or equivalent, or professional qualification, in relevant areas, and or demonstrable and equivalent experience in relevant areas
• Full UK drivers' licence
• Project management or equivalent experience

Desirable criteria

• Membership of a Professional Institution e.g.: - IEE; IET; I.MechE; CIBSE; IHEEM; CIOB; RICS; RIBA

Knowledge and Experience

Essential criteria

• Good mechanical and construction knowledge
• Extensive knowledge of Microsoft programmes such as Excel, Work and Projects
• Extensive knowledge of Auto Cad systems
• Professional background including specialist. knowledge in more one or more of the following areas: • Architecture • Construction • Engineering • Quantity Surveying • Project Management Or An equivalent level of experience with a experience delivering capital schemes within the NHS

Desirable criteria

• Experience working with multi-disciplinary stakeholders in a relevant organisational setting.
• Knowledge of NHS procedures for the management of the estate, engineering, Fire, and Health & Safety legislation

Skills

Essential criteria

• Highly developed analytical and problem-solving skills; capable of interpreting and evaluating complex, multi-faceted information; ability to summarise complex information; ability to make judgements and advise on the best course of action
• Ability to have Excellent written, spoken, and listening skills, that enables the post holder to carry out the role effectively.
• Ability to communicate with both junior and senior members of the Trust

Other

Essential criteria

• Sitting, standing and walking/frequent light effort for several short periods.
• Light physical effort carrying surveying equipment etc.
• Frequent requirement for concentration on predictable day to day tasks and repairs
• Frequent indirect exposure to distressing situations e.g., working in ITU, Theatres and other Clinical Areas where distressing or emotional situations may occur
• Evidence of team working
• Occasional exposure to unpleasant working conditions e.g., Hot dirty ducts
• Occasional exposure to inclement and adverse weather conditions
• Occasional exposure to highly unpleasant conditions e.g., sewerage leaks and pest infestation

Desirable criteria

• Working at Heights
• Occasional requirement for prolonged concentration on fault finding on complex equipment or installation
• Occasional exposure to hazards e.g., Asbestos, in compliance with the Trust's Instructions, after appropriate training and using PPE. Frequent use of VDU Screens

Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.

Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.

The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.

Equality, Diversity, and Inclusion

We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups.

As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact Recruitment@merseywestlancs.nhs.uk

We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.

The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab)

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click here to check your eligibility before applying for this post as we may be unable to provide sponsorship.

eVisa Update

For successful candidates on selected work and study visa routes, who have completed and paid for their applications will no longer receive a visa vignette in passport as evidence of their permission to enter the UK.

Instead, you will be issued with an eVisa only, which is accessed by creating a UKVI account.

Before travelling to the UK, we advise applicants to:

• Create a UKVI account
• Link their current passport
• Access their eVisa straightaway to check all details. Incorrect information should be reported as soon as possible using the following link: https://www.gov.uk/report-error-evisa
• Understand how to generate an eVisa share code

Disclosure and Barring Service Check

If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.

If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.

Flexible Working

We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that:

• All employees have the right to request flexible working from day one of employment.
• There is no limit on the number of requests they can make.
• Employees have the right to make requests, have them considered, regardless of the reason.

At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage.

Working for Team MWL

Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website.

You will be expected to undertake the Trusts' commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.

You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.

The Trust will not accept applications which are found to be AI generated and will check all applications against AI detection software.

Additional Information

Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here.

An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents.

Good luck with your application. We hope to welcome you to Team MWL very soon.

Employer certification / accreditation badges

Documents to download

• Job Description (PDF, 528.6KB)
• Person Specification (PDF, 544.5KB)
• Risk ID (PDF, 408.6KB)
• Important information for candidates (PDF, 128.6KB)
• Helpful tips to complete your application form (PDF, 1.2MB)
• MWL Recruitment Journey (PDF, 884.1KB)
• Staff Benefits at MWL (PDF, 5.6MB)