Job Description

JOB SUMMARY

The Project Management Specialist - Research within the department of Research Operations is responsible for applying project management and business concepts and practices on the department's projects and activities. Also s/he is responsible for ensuring sustainability of project lifecycles, database management and optimal project management solutions to scientists and researchers.

The PM Specialist is responsible for supervising the entirety of research project documentation. Furthermore, s/he builds transparent and mutually beneficial relationships between other Sidra stakeholders and customers (researcher and clinician scientists), which also operate in the realm of research projects, is essential to guarantee an effective project management process.

The PM Specialist is required to manage an accurate and robust database in which the programmatic sustainability of research projects - and their associated documents - can be secured.

KEY ROLE ACCOUNTABILITIES

• Utilizes project management best-practice and expertise to monitor research projects and provides updates to the respective stakeholder.
• Responsible for operating optimal processes in Project Management Office (PMO).
• Creates and maintains project/PMO progress reports and analytics, for stakeholders and higher management.
• Primary individual in the PMO for the maintenance and oversight of all research projects within Sidra Medicine.
• Manages a repository of all the research projects within Sidra Medicine.
• Populates, maintains and oversees the database in terms of metadata, feasibility of entries and overall robustness of project information.
• Monitors the research project lifecycles to ensure the proposed milestones, budgets and research outcomes are tracked and deviations managed.
• Tracks project issues and risks, as they arise and ensures escalations for timely resolution, duly accounting for and reporting the impact on schedule and budget.
• Presents advanced analytical, organizational and executive reports to Sidra Management pertaining to research projects via compilation and presentation of vast and substantial information.
• Supervises the administrative tasks, documentation and forms pertaining to all Scientific Working Groups within Sidra.
• Directs new project administration within the working groups, promotes and manages collaborative efforts between clinicians and researchers.
• Provides project management best practices for new initiatives - and constantly monitors and reports on progress of projects to stakeholders.
• Leads the initiative of discovering new ways to bridge the gaps of research projects between Sidra Research and Clinics.
• Supports and plays major role in proposing contingency plans pertaining to the budgets, risks and issues of research projects.
• Maintains oversight over the progress of research projects with the corresponding Lead Principal Investigator.
• Creates, updates, monitors and ensures effective version control of all the PMO related forms associated with a project's lifecycle from start to closure.
• Ensures all research project related procedures are effective, mutually exclusive and applicable in relation to other Sidra departments, such as IRB, CTO, Contracts, etc.
• Helps coordinate resources/dependencies allocated to projects (e.g. End-Users, IRB, Legal, Clinical Trials Office) to enable the right environment for timely delivery of projects.
• Engages in effective communication regarding issues and works towards resolving project-related matters.
• Responsible for establishing and maintaining effective communication channels and relationships with internal stakeholders to help ensure successful project deliveries.
• Effectively communicates PMO processes and expectations to stakeholders in a timely and clear manner.
• Ensures compliance of PMO activities with Sidra policies and procedures and promotes compliance with researchers/clinicians; supports in writing new policies and procedures where necessary, and constantly improves on processes (e.g. templates, forms etc.).
• Mentors other Research staff in accordance with organizational policies and applicable laws.
• Builds, develops, and grows any internal/external business relationships vital to the success of projects and the PMO.
• Applies business concepts and best practices in the PMO
• Adheres to Sidra's standards as they appear in the Code of Conduct and Conflict of Interest policies
• Adheres to and promotes Sidra's Values

In view of the evolving needs and opportunities within Sidra, this position may be required to perform other duties as assigned and reporting relationships may vary.

QUALIFICATIONS, EXPERIENCE AND SKILLS - SELECTION CRITERIA

ESSENTIALPREFERREDEducationBachelor's Degree in a related fieldMaster's Degree in a related fieldExperience5+ years of experience in business development, business analytics, project management or similar experience10+ years in business development, business analytics, project management or similar experienceCertification and Licensure Certification in project management value.g. Prince2/PMPJob Specific Skills and Abilities
Demonstrated knowledge in projects/activities planning, implementation and monitoring and applying best practice project management and/or business concepts and methodologies.

Demonstrated management skills, interpersonal skills and customer service skills to interact with administration and staff.

Ability to analyze complex problems and develop recommendations and solutions.

Excellent verbal, non-verbal, and written communication skills.

Proficiency with Microsoft Office suite

Fluency in written and spoken English

Significant prior project management or business development experience.

Experience in managing projects from start to end.

Good understanding of sciences, academic, research methodologies and environments.

Strong understanding of compliance and regulatory environment for scientific projects.

Ability to perform effectively in a complex changing environment.

Conceptual and analytical skills

About Us

Sidra Medicine a healthy population is essential to a strong, prosperous society, and throughout 2020, Sidra continued to provide uninterrupted comprehensive specialist healthcare services for children and young people; and exceptional maternity, gynecology, and reproductive medical services for women, previously unavailable in Qatar and the region." - H.H Sheikha Moza bint Nasser, Chairperson of Qatar Foundation

Sidra Medicine represents the vision of Her Highness Sheikha Moza bint Nasser who serves as its Chairperson. This high-tech facility is home to world-class patient care, scientific expertise, and educational resources.

About the Team

Sidra Medicine is an exciting and dynamic medical, education and research facility in which to work, learn and contribute.

We provide opportunities for professionals to build rewarding careers. No matter where you work in our hospital, you'll have great benefits and the satisfaction of caring for those in need in our community.