Job summary

This vacancy is currently only open to Herefordshire and Worcestershire NHS staff (including PCN/GP Practices).

Worcester Acute Hospital Trust provideshealthcare for the population of Worcestershire across 3 main sites- WorcesterRoyal Hospital, Alexandra Hospital Redditch and Kidderminster Hospital andTreatment Centre. Each site has its own challenges with building condition anddevelopment opportunities. WRH is a PFI with 5 years left on the concession,AHR is a 1980s nucleus design hospital and KTC is a mixture of 1960s and moremodern buildings.

Worcestershire Acute Hospitals NHS Trust isseeking an experienced and motivated Capital Project Manager (Band 7) to joinour Capital Planning Team and support the delivery of a diverse and challengingTrust-wide Capital Programme.

This is a key role responsible for managinga portfolio of capital projects from inception through to completion, ensuringdelivery to time, cost and quality standards while maintaining full compliancewith statutory, regulatory and Trust requirements. The post holder will workclosely with clinical, operational and estates colleagues to ensure projectsare delivered safely, efficiently and with minimal disruption to patient care.

Main duties of the job

Manage and deliver a portfolio of capitalprojects of varying scale and complexity across all Trust sites

Lead projects from briefing, feasibilityand business case development through procurement, construction, commissioningand handover

Prepare and manage Project InitiationDocuments, programmes, budgets and cashflows

Monitor performance against scope,programme, cost and quality, managing change in line with Trust governance andcontrols

Act as the main point of contact forclinical, operational and corporate stakeholders, consultants and contractors

Ensure early and ongoing engagement withInfection Prevention & Control, Fire Safety, Health & Safety, Digitaland Facilities teams

Ensure full compliance with statutoryrequirements including CDM Regulations, HTMs, HBNs, Building Safety Act andTrust policies

Manage external consultants andcontractors, including performance management and compliance with Control ofContractors procedures

Prepare reports, risk registers andupdates for Project Boards and senior stakeholders

Support capital planning activityincluding annual programme development and the Estates five-year plan

Ensure effective commissioning, handoverand post-project evaluation, including documentation and asset informationupdates

The post holder will be expected to be on site a minimum of 3 days a week, and whenever they have contractors on site unless alternative arrangements are made

About us

Worcestershire Acute Hospitals NHS Trust is a largeacute and specialised hospital trust that provides a range of local acuteservices to the residents of Worcestershire and more specialised services to alarger population in Herefordshire and beyond.

The Trust operates hospital-based services fromthree sites in Kidderminster, Redditch and Worcester

Our workforce is more than 7,000 strong, and ourcaring staff are recognised as providing good and outstanding patient-centredcare. You could be one of them.

We are committed to recruiting the best people towork with us. Our values, which we ask all staff to demonstrate, underpin oureveryday work and remain firmly at the heart of all we do.

Being open and honest

Ensuring people feel cared for

Showing respect to everyone

We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.

We are proud to have achieved Timewiseaccreditation - this means we are committed to embedding flexible workingwithin our organisation as a flex positive employer.

DBS Checks and Costs

Any applicants who are offered posts requiring aDBS check as part of their employment check will have the cost of this check(at the current rate) deducted from their salary. Please see link in SupportingInformation section for more details on DBS checks and costs.

Job description

Job responsibilities

Keyworking relationships

Head ofOperational Estates and Technical Services

Head ofFacilities

PFI Team

CapitalFinance Team

IPC team

FireSafety Team

Health andSafety Team

Clinicaland Operational teams

Role:

The Postholder will be part of the Capital Planning Team and be integral to ensuringthe delivery of the Trust Wide Capital Programme.

Responsible for successfully delivering Capital Projects to time, quality andcost.

The post-holder will :

Be responsible for the deliveryof a portfolio projects ranging in size and complexity, using defined industrystandard Project Management methodologies and best practice

Scope and specify projectsincluding preparation and drafting of Project Initiation Documents, programmesand cashflow

Plan and manage projectresources, including virtual teams in a matrix environment

Monitor projects againstscope, programme, cost and quality and manage changes in line with changecontrol methodology and Trust Project Processes.

The post holder needs to haveexcellent communication, organisational and project delivery skills, to work aspart of a dynamic team

Key Duties

Due to the nature of the post, the post holder will be onoccasions required as necessary to work at weekends and in the evenings.

Communications and Relationships

Advise stakeholders on the options available to meet a projectbrief and demonstrate best practice and value for money. This may involvehighly complex, sensitive or contentious information whereby the ProjectManager will be tasked with obtaining agreement or cooperation for Projectsolutions that may be different form the original Client Brief

Articulate the users requirement into language suitable forconstruction professionals.

Act as arbiter betweenthe various stakeholders in order to manage expectations and achieve the mostbeneficial outcome.

Act as a point of contact for Trust staff, consultants,contractors and representatives of other bodies

Ensure early engagement with Trust representatives-

oInfection Prevention and Control

oFire Safety

oHealth and Safety

oDigital

oFacilities

Manage contractors and/or representatives of user departments toensure the compliance with the Control of Contractors policy and help to ensure that disruption to services in thosedepartments is kept to a minimum.

Produce reports including programme/budget summaries with risksand escalations to Project Boards

Prepare bids for internal Capital Funding requests

Prepare requests for PFI management and delivery of projects

Engage where necessary, the aid of external consultants forprofessional guidance and the design of schemes

Analytical and Judgement

Responsible for providing information and recommendations to theCapital Programme Manager as part of Capital Programme planning andthe Estates five-year plan.

Monitor all areas of performance including design, technicalinformation, compliance, programming and site management

Provide specialist knowledge across a range of works andbuilding knowledge including all relevant construction related legislation,Health Building Notes and Technical Memorandum

In the event of an external contractor or professionalconsultant not performing the Project Manager will be responsible for followingthe procedures and processes to minimise the impact and risk to the projectprogramme, finances and the Trust

Planning and Organisation

Consider, assess and manage each project according to scope,programme, budget, cashflow and quality.

Actively manage a project from inception through tocompletion including:

oProduction of the brief

oFeasibility studies

oInput into business case / options appraisals

oFinancial planning / cost estimates

oProcurement

oProduction of project programme.

oAssistance with the relocation process

Develop the programme of works ensuring minimal impact onpatient care and operational activity

Manage the transfer of services ensuring that all medical,paramedical, ancillary and FM contractors integrate smoothly and fully toensure patient, visitor and staff safety and to minimise the impact on clinicalactivity

Liaisewith Operational Estates Team concerning scheduling and the use of direct labour on schemes and for thespecification of engineering plant.

Responsible for the development and management of thecommissioning and handover process, ensuring all stakeholders are involved inhandover, sign off and any relevant systems training

Identify the APs who will be responsible forany ongoing repair and maintenance and ensure early engagement

Policy and Service development/ implementation

Responsible for following departmental processes and procedures

Implement Trust policies and standards relating to construction, procurement methods and performance.

Ensuring full compliance to statutory regulations inclusive ofHTMs, HBNs, CDM and BSA

To partake in regular continued ProfessionalDevelopment training as necessary to the role.

Support thedevelopment of a programme of energy conservation, sustainability measures andgreen policies to meet government and NHS targets.

Responsibilities for Finance and Physical resources

Ensure that schemes are brought in on time and on budget andthat any risks to this are escalated to Capital Programme Manager and theProject Board

Compliance with Trust financial procedures and StandingFinancial Instructions.

Responsibility for Project Budgets and communicating changes tobudgets/ cashflow to the Capital Finance Team with options for mitigation

With the Capital Programme Manager, develop procurementstrategies for each project

Ensure all procurement process are managed in line withProcurement Regulations and Trust SFIs

Produce all Contract Award Governance documentation and managethe approval process

To appoint, manage and be responsible for externalprofessional consultants and contractors within an authorised budget as aBudget Holder within agreed limits

Responsible for generation of Purchase Orders (PO) for services

Managing regular contractor and professional consultantperformance reviews

Responsible for co-ordinating the commissioning team activities,ensuring all relevant operational managers are involved in the commissioningprocess and have ownership of its objectives.

Motivate, develop, direct and support in-house labour, externalconsultants and contractors

Directly responsible for and manage teams of externalprofessional consultants as required for each project.

Review at regular intervals to ensure that statutory updates areincorporated into policies and procedures

Information resources

Produce regular progress minute meetings andreports including the production of initial scheme programmereport to inform clients of progress etc.

Scrutinise and quality control all documentation includingdevelopment drawings and specifications issued to the Trust by externalprofessionals.

Quality Assess and ensure that the technical manuals andoperational policies for the new building are complete, compliant and formallyhanded over to operational management.

Responsible for the production of design and tenderdocumentation relating to all projects within the Project Managers portfolio ofCapital Projects.

Production of a full suite of project documentation for allprojects

Ensure building and hospital site plans are updated followingproject work, in both hard copy and computer (CAD) files with the EstatesInformation Manager.

Support requests from auditors for information at end offinancial year

Quality

Monitor the performance and information provided by externalprofessional consultants and building contractors against relevant legislation,contracts, Health and Safety, project delivery, compliance issues and reportback to the Capital Programme Manager Divisional Leads and Procurement as andwhen necessary.

Set up Capital Project boards in order liaise with clients andprepare design briefs to ensure quality and best value procedures for managingthe schemes.

Set up and manage Project Workstreams and ensure accuratereporting back to Project Boards

Record any derogations from Statutory and Non statutory Guidanceand Regulations and to communicate and advise on these derogations withClinical Leads, Divisional Leads and the necessary Trust Boards.

Physical effort

Support full site and building surveys

Conduct site visits during the works in line with Health andSafety requirements, to provide assurance of progress, monitoring of adherenceto policy/procedures and regulations and resolve issues

Regular travel across all 3 Trust Sites

Mental/ Emotional Effort

Manage multiple deadlines and meet all pre-establishedtimeframes.

Responsible for managing differing opinions within stakeholdergroups to ensure a consensus is reached

Responsible for managing external contractor and professionalconsultant grievances in line with Estates procedures and processes and therelevant governing institution (i.e. RICS, RIBA, CIOB, etc)

Job description
Job responsibilities

Keyworking relationships

Head ofOperational Estates and Technical Services

Head ofFacilities

PFI Team

CapitalFinance Team

IPC team

FireSafety Team

Health andSafety Team

Clinicaland Operational teams

Role:

The Postholder will be part of the Capital Planning Team and be integral to ensuringthe delivery of the Trust Wide Capital Programme.

Responsible for successfully delivering Capital Projects to time, quality andcost.

The post-holder will :

Be responsible for the deliveryof a portfolio projects ranging in size and complexity, using defined industrystandard Project Management methodologies and best practice

Scope and specify projectsincluding preparation and drafting of Project Initiation Documents, programmesand cashflow

Plan and manage projectresources, including virtual teams in a matrix environment

Monitor projects againstscope, programme, cost and quality and manage changes in line with changecontrol methodology and Trust Project Processes.

The post holder needs to haveexcellent communication, organisational and project delivery skills, to work aspart of a dynamic team

Key Duties

Due to the nature of the post, the post holder will be onoccasions required as necessary to work at weekends and in the evenings.

Communications and Relationships

Advise stakeholders on the options available to meet a projectbrief and demonstrate best practice and value for money. This may involvehighly complex, sensitive or contentious information whereby the ProjectManager will be tasked with obtaining agreement or cooperation for Projectsolutions that may be different form the original Client Brief

Articulate the users requirement into language suitable forconstruction professionals.

Act as arbiter betweenthe various stakeholders in order to manage expectations and achieve the mostbeneficial outcome.

Act as a point of contact for Trust staff, consultants,contractors and representatives of other bodies

Ensure early engagement with Trust representatives-

oInfection Prevention and Control

oFire Safety

oHealth and Safety

oDigital

oFacilities

Manage contractors and/or representatives of user departments toensure the compliance with the Control of Contractors policy and help to ensure that disruption to services in thosedepartments is kept to a minimum.

Produce reports including programme/budget summaries with risksand escalations to Project Boards

Prepare bids for internal Capital Funding requests

Prepare requests for PFI management and delivery of projects

Engage where necessary, the aid of external consultants forprofessional guidance and the design of schemes

Analytical and Judgement

Responsible for providing information and recommendations to theCapital Programme Manager as part of Capital Programme planning andthe Estates five-year plan.

Monitor all areas of performance including design, technicalinformation, compliance, programming and site management

Provide specialist knowledge across a range of works andbuilding knowledge including all relevant construction related legislation,Health Building Notes and Technical Memorandum

In the event of an external contractor or professionalconsultant not performing the Project Manager will be responsible for followingthe procedures and processes to minimise the impact and risk to the projectprogramme, finances and the Trust

Planning and Organisation

Consider, assess and manage each project according to scope,programme, budget, cashflow and quality.

Actively manage a project from inception through tocompletion including:

oProduction of the brief

oFeasibility studies

oInput into business case / options appraisals

oFinancial planning / cost estimates

oProcurement

oProduction of project programme.

oAssistance with the relocation process

Develop the programme of works ensuring minimal impact onpatient care and operational activity

Manage the transfer of services ensuring that all medical,paramedical, ancillary and FM contractors integrate smoothly and fully toensure patient, visitor and staff safety and to minimise the impact on clinicalactivity

Liaisewith Operational Estates Team concerning scheduling and the use of direct labour on schemes and for thespecification of engineering plant.

Responsible for the development and management of thecommissioning and handover process, ensuring all stakeholders are involved inhandover, sign off and any relevant systems training

Identify the APs who will be responsible forany ongoing repair and maintenance and ensure early engagement

Policy and Service development/ implementation

Responsible for following departmental processes and procedures

Implement Trust policies and standards relating to construction, procurement methods and performance.

Ensuring full compliance to statutory regulations inclusive ofHTMs, HBNs, CDM and BSA

To partake in regular continued ProfessionalDevelopment training as necessary to the role.

Support thedevelopment of a programme of energy conservation, sustainability measures andgreen policies to meet government and NHS targets.

Responsibilities for Finance and Physical resources

Ensure that schemes are brought in on time and on budget andthat any risks to this are escalated to Capital Programme Manager and theProject Board

Compliance with Trust financial procedures and StandingFinancial Instructions.

Responsibility for Project Budgets and communicating changes tobudgets/ cashflow to the Capital Finance Team with options for mitigation

With the Capital Programme Manager, develop procurementstrategies for each project

Ensure all procurement process are managed in line withProcurement Regulations and Trust SFIs

Produce all Contract Award Governance documentation and managethe approval process

To appoint, manage and be responsible for externalprofessional consultants and contractors within an authorised budget as aBudget Holder within agreed limits

Responsible for generation of Purchase Orders (PO) for services

Managing regular contractor and professional consultantperformance reviews

Responsible for co-ordinating the commissioning team activities,ensuring all relevant operational managers are involved in the commissioningprocess and have ownership of its objectives.

Motivate, develop, direct and support in-house labour, externalconsultants and contractors

Directly responsible for and manage teams of externalprofessional consultants as required for each project.

Review at regular intervals to ensure that statutory updates areincorporated into policies and procedures

Information resources

Produce regular progress minute meetings andreports including the production of initial scheme programmereport to inform clients of progress etc.

Scrutinise and quality control all documentation includingdevelopment drawings and specifications issued to the Trust by externalprofessionals.

Quality Assess and ensure that the technical manuals andoperational policies for the new building are complete, compliant and formallyhanded over to operational management.

Responsible for the production of design and tenderdocumentation relating to all projects within the Project Managers portfolio ofCapital Projects.

Production of a full suite of project documentation for allprojects

Ensure building and hospital site plans are updated followingproject work, in both hard copy and computer (CAD) files with the EstatesInformation Manager.

Support requests from auditors for information at end offinancial year

Quality

Monitor the performance and information provided by externalprofessional consultants and building contractors against relevant legislation,contracts, Health and Safety, project delivery, compliance issues and reportback to the Capital Programme Manager Divisional Leads and Procurement as andwhen necessary.

Set up Capital Project boards in order liaise with clients andprepare design briefs to ensure quality and best value procedures for managingthe schemes.

Set up and manage Project Workstreams and ensure accuratereporting back to Project Boards

Record any derogations from Statutory and Non statutory Guidanceand Regulations and to communicate and advise on these derogations withClinical Leads, Divisional Leads and the necessary Trust Boards.

Physical effort

Support full site and building surveys

Conduct site visits during the works in line with Health andSafety requirements, to provide assurance of progress, monitoring of adherenceto policy/procedures and regulations and resolve issues

Regular travel across all 3 Trust Sites

Mental/ Emotional Effort

Manage multiple deadlines and meet all pre-establishedtimeframes.

Responsible for managing differing opinions within stakeholdergroups to ensure a consensus is reached

Responsible for managing external contractor and professionalconsultant grievances in line with Estates procedures and processes and therelevant governing institution (i.e. RICS, RIBA, CIOB, etc)

Person Specification

Personal Qualities

Essential

• Prioritisation: able to manage work of self and others to accommodate competing priorities and meet demands
• Proactive, positive and collaborative approach to working with multiple teams
• Ability to remain calm and professionally manage situations when dealing with competing challenging opinions
• In possession of a valid UK driving licence and access to a vehicle to travel between all 3 Trust Sites

Experience

Essential

• Evidence of successful delivery of projects to required scope, time, quality and cost
• Experience of working in Capital Project management
• Experience of managing projects in challenging complex environment
• Demonstrable skill in MS Office, especially Word, Excel and Teams
• Experience in managing both construction contractors and external support consultants such as Contract Administrators
• Evidence of ability to manage project budgets and cashflow

Desirable

• Demonstrable experience of working in the NHS acute sector
• Experienced in facilitating workshops, meetings and engagement sessions with multiple stakeholders
• Experience of working constructively with NHS clinical/operational and management teams
• Experience of using NHS information, benchmarking data and hospital information systems

Skills/Knowledge

Essential

• Proven knowledge of RIBA Plan of Work
• Demonstrable skills in Project Management processes, including change control methodology
• Presentation: being articulate and skilled in presenting complex ideas and proposals to a diverse audience with a range of understanding of capital projects.
• Able to produce highlight reports with clear escalations with mitigation.
• Skilled in the production of Project Documentation such as programmes and risk logs
• Understanding of CDM and Building Safety Act regulations and your role in them

Desirable

• Detailed understanding of NHS Trust regulatory requirements and performance expectations
• Knowledge of construction procurement methods
• Understanding of HTMs/ HBNs

Qualifications

Essential

• Educated to degree level or equivalent experience in building services/ construction project management
• Project Management Qualification, such as PRINCE2, or APM
• Or-Apprenticeship in Project Management level 4

Desirable

• IOSH- Managing Safely

Internal NHS Job Vacancy

Essential

• This vacancy is currently only open to Herefordshire and Worcestershire NHS staff (including PCN/GP Practices). Please confirm below which NHS organisation in Herefordshire and Worcestershire you currently work for

Person Specification
Personal Qualities

Essential

• Prioritisation: able to manage work of self and others to accommodate competing priorities and meet demands
• Proactive, positive and collaborative approach to working with multiple teams
• Ability to remain calm and professionally manage situations when dealing with competing challenging opinions
• In possession of a valid UK driving licence and access to a vehicle to travel between all 3 Trust Sites

Experience

Essential

• Evidence of successful delivery of projects to required scope, time, quality and cost
• Experience of working in Capital Project management
• Experience of managing projects in challenging complex environment
• Demonstrable skill in MS Office, especially Word, Excel and Teams
• Experience in managing both construction contractors and external support consultants such as Contract Administrators
• Evidence of ability to manage project budgets and cashflow

Desirable

• Demonstrable experience of working in the NHS acute sector
• Experienced in facilitating workshops, meetings and engagement sessions with multiple stakeholders
• Experience of working constructively with NHS clinical/operational and management teams
• Experience of using NHS information, benchmarking data and hospital information systems

Skills/Knowledge

Essential

• Proven knowledge of RIBA Plan of Work
• Demonstrable skills in Project Management processes, including change control methodology
• Presentation: being articulate and skilled in presenting complex ideas and proposals to a diverse audience with a range of understanding of capital projects.
• Able to produce highlight reports with clear escalations with mitigation.
• Skilled in the production of Project Documentation such as programmes and risk logs
• Understanding of CDM and Building Safety Act regulations and your role in them

Desirable

• Detailed understanding of NHS Trust regulatory requirements and performance expectations
• Knowledge of construction procurement methods
• Understanding of HTMs/ HBNs

Qualifications

Essential

• Educated to degree level or equivalent experience in building services/ construction project management
• Project Management Qualification, such as PRINCE2, or APM
• Or-Apprenticeship in Project Management level 4

Desirable

• IOSH- Managing Safely

Internal NHS Job Vacancy

Essential

• This vacancy is currently only open to Herefordshire and Worcestershire NHS staff (including PCN/GP Practices). Please confirm below which NHS organisation in Herefordshire and Worcestershire you currently work for

Employer details

Employer name

Worcestershire Acute Hospitals NHS Trust
Address

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD

Employer's website