Detailed job description and main responsibilities

DUTIES AND RESPONSIBILITIES

LEADERSHIP AND MANAGEMENT
• To provide direct line management for research coordination and administrative staff within a designated team.
• Overall managerial responsibility for recruitment, retention, disciplinary and grievance, and all human resource related staffing issues for the assigned team.
• Ensure the annual performance review and identification of development needs are
conducted in accordance with Trust policy.
• Support and contribute to the education and training needs of the research teams, ensuring the objectives of the organisation are reflected.
• Contribute to the assessment and allocation of the workforce requirements to support the effective maintenance and management of the portfolio of research within the designated team.
• Provide leadership within the team and act as a role model and resource for all team members.
• Maintain own professional development and identify learning needs and opportunities.
• Participate in Trust-wide education programmes and study days, regional and national meetings and research seminars as appropriate.
• Oversee induction training, support and mentoring for new non-clinical post holders within the team
• Participate and lead on continued training and development of non-clinical staff across the Research Division.

FINANCIAL MANAGEMENT
• Support contract negotiation processes with trial sponsors under direction from the Clinical Research Nurse Team Leader/ Research Manager, ensuring appropriate financial agreements are in place for each project for both commercial and Trust sponsored (i.e. investigator-led) research.
• Ensure the business processes and systems for financial management are implemented, such as, service line reporting, invoicing, procurement, activity logs etc.
• Adopt responsive working practices in relation to any new financial processes/systems that require implementation.
• Produce written activity and annual reports under the direction of the Clinical Research Nurse Team Leaders.

CLINICAL TRIALS MANAGEMENT
• Act as a pivotal point of contact with the pharmaceutical companies, study sponsor, MAHSC-Clinical Trials Coordination Unit and clinical research associates.
• Under the direction of the Clinical Research Nurse Team Leaders/ Research Manager, be responsible for and may participate in the administrative set-up and ongoing administrative management of all clinical trials within the team.
• Implement and ensure maintenance of systems to track the status of the research portfolio to support monitoring of the delivery of projects and supporting any key business related decisions within a designated team.
• Responsible for ensuring clinical report forms and other data capture mechanisms are completed efficiently and effectively within agreed timeframes.
• Development of team reporting mechanisms to measure data capture/ entry against agreed performance metrics.
• Development of action plans to address any actual or potential deviations from agreed data capture metrics.
• Ensure team, divisional and national study targets are achieved within agreed timeframes.
• Liaison with Trust departments regarding trial feasibility and resource requirements
• In collaboration with the Clinical Research Nurse Team Leader/ Research Manager work in liaison with internal and external sponsors and their representatives to ensure timely collection and management of trial related data
• In conjunction with the Clinical Research Nurse Team Leader/ Research Manager collate and provide relevant information relating to the capabilities of the assigned team in preparation for strategic partnership meetings. Oversee the archiving process for all clinical trials, ensuring adherence to the current Trust archiving guidelines.

QUALITY AND SERVICE DEVELOPMENT
• Working in collaboration with the Clinical Research Nurse Team Leaders and the divisional quality and improvement teams to ensure that quality systems and new ways of working are implemented and embedded within team practices.
• Be pro-active in monitoring the quality and effectiveness of working practices within research team.
• The post holder is expected to use initiative and be able to work independently without close supervision. They are also expected to plan and organise their own time and workload activity with prioritisation, referring to the Clinical Research Nurse Team Leader/ Research Manager as required. The post holder is guided by relevant protocols, SOPs and expected to exercise judgement outside these areas. However, the Research Division's managerial team members are available as point of reference for any queries and will meet regularly with staff.
• The post holder is expected to lead on specific projects as designated by the Clinical Research Nurse Team Leader/ Research Manager.

Person specification

Qualifications

Essential criteria

• Scientific/ Business degree or relevant experience in scientific and medical research.
• Current GCP certification

Desirable criteria

• Post graduate certificate in clinical research or other relevant post graduate qualification/ experience.
• Management qualification

Experience

Essential criteria

• Line management experience. Significant experience in clinical Trial administration and coordination in the NHS, academic and/ or commercial setting.
• Experience of using a wide range of IT software and data collection applications.
• Experience in managing projects and able to independently deliver projects on target

Desirable criteria

• Experience of performance monitoring and management.
• Previous experience of working in the NHS.
• Experience in leading/ initiating change.
• Post-graduate administration/ business experience.

Skills

Essential criteria

• Excellent interpersonal skills with the ability to negotiate, influence in contentious situations.
• Excellent oral and written communication skills.
• Intermediate level of IT skills.
• Strong leadership skills.
• Effective organisational, prioritisation and time management skills.
• Ability to assimilate complex information.

Desirable criteria

• Ability to manage simultaneously a wide variety of issues and projects.

Knowledge

Essential criteria

• In-depth understanding of clinical research process, patient information systems and relevant clinical research relevant standards and legislation
• Knowledge of medical terminology and oncology.
• Knowledge of external organisations including research partners in the higher education and commercial sectors.

Desirable criteria

• Understanding of cancer biology and different treatment modalities.
• Knowledge of research funding arrangements within the NHS.

Values

Essential criteria

• Ability to demonstrate the organisational values and behaviours

Other

Essential criteria

• Ability to work to tight and/ or unexpected deadlines.
• Flexible and adaptable.
• Conscientious and hardworking.
• Ability to work unsupervised or as part of a team.
• Innovative and positive approach with the ability to troubleshoot effectively.

Desirable criteria

• Evidence of CPD.
• Evidence of achievement under pressure.

The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants.

Application Information - If you have not heard from us within four weeks of the closing date, I regret that on this occasion your application will have been unsuccessful.

Sponsorship Information - We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the