Detailed job description and main responsibilities

The Associate Project Manager will be responsible for the overall management and successful delivery of allocated projects within the programme portfolio, to the required quality and standard and will:

Produce collaborative project documentation, including the Project Initiation Document(s) (PID) and project control documents (i.e. Risk and Issue Log). Generate project specific reports at agreed time points in the projects lifetime (Status, Highlight, Exception reports etc).

Be able to perform complex analyses and interpretations to review clinical and project data, including presenting data in a variety of formats, bar charts, statistical process control charts across a range of performance aspects (quality, cost, delivery etc.)

Organise and arrange work packages for projects, being mindful of liaising with others, where appropriate, on inclusion of new ways of working, capacity planning and formulating and adjoining plans with strategies

Ensure project deliverables are met by the project team and these are aligned to the Trusts' strategic aims

Apply specialist skills and knowledge to react to unplanned situations, for example is able to act quickly to re-align a project plan, as health care environments change daily

Work with relevant leads to identify benefits from improvement activity and that these are reported back through the overall Digital Programme

Plan, develop and implement policies relating to the Digital Strategy, standard work processes and assist in development & delivery of educational/training programmes

Responsible for tracking/monitoring of allocated project budgets

Responsible for own learning and development including identifying any areas of learning that might add to the knowledge base within the Team & its stakeholders.

Lead on surveys and audits using internal and external web based applications in support of project work

Manage and provide professional leadership to Project Team members, including recruitment, performance management and allocating work packages as necessary

Effective communication of projects aims, objectives and benefits, informing progress to all stakeholders, highlighting exceptions and/or risks ensuring mitigating action can be taken to keep the programme on track

Analyse, map and review current state processes & pathways with multidisciplinary teams identifying gaps and supporting business process change and service improvement.

Schedule and lead project team meetings, pulling in specialists (Finance, IT, etc.) as necessary, attend regular multi-disciplinary meetings with managers within designated areas within the Trust

active involvement in target setting, policy development and monitoring for improvement of performance in project area - could be Trust-wide

Person specification

Qualifications

Essential criteria

• Educated to degree level or equivalent experience in project management or a related field
• Prince 2 Practitioner (or foundation with experience in project environment with P2 in active use)
• Evidence of continued professional development

Desirable criteria

• LEAN/6SIGMA training.
• Management and/or Change Management qualification
• IG Training

Knowledge

Essential criteria

• General understanding of Freedom of Information Act 2000, Data Protection Act 1998, Caldicott Guidelines and Data Accreditation Standard.
• Knowledge and understanding of Information Governance
• Demonstrable knowledge of Benefits management

Desirable criteria

• An understanding of existing NHS national policies, and an appreciation of the cultural organisational, professional, and technical changes which will impact future strategic developments.
• Knowledge of clinical safety relating to the deployment and use of health software.

Skills

Essential criteria

• Excellent communication, interpersonal, organisational and presentation skills
• Able to promote and facilitate change
• Demonstrate effective management and leadership skills
• Problem solve and root cause analysis skills
• Experience of analysing user requirements
• Be able to share knowledge effectively
• Motivational and leadership skills
• Experience or involvement in developments in the use of information technology to support clinical practice

Desirable criteria

• Experience of devising training and development plans to support sustainable change.

Experience

Essential criteria

• Significant experience of Implementing digital systems within an NHS healthcare setting
• Line Management/supervisory experience in managing health services and staff
• Budget Management and understanding of financial controls
• Experience of Risk Management
• Demonstrable experience of Business Change and Benefits management
• Software and database design including awareness of application use, user acceptance testing, release and change control

Desirable criteria

• Clinical background/experience
• Training experience
• Experience of Workforce Planning
• Experience of contract negotiation and procurement processes

Personal Attributes

Essential criteria

• Ability to generate and implement ideas
• Passionate about improving services for patients and staff
• Able to work with limited or no supervision
• Self-motivated and able to motivate others
• Ability to work under pressure
• Well organised, manage people effectively and lead by example
• Ability to work to deadlines, within budget
• Pragmatic approach to problem resolution
• Team Player
• Flexible in work patterns as during specific project go lives, there is a requirement to provide 24/7 cover from the Digital Programme Team
• Ability to travel / Full Driving Licence
• Able to attend conferences/meetings/adhoc training

Important - Once sufficient applications have been received this vacancy may close early.

Disclosure and Barring Checks (DBS)

It is the policy of North Tees and Hartlepool NHS Foundation Trust, that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost for their DBS certificate. The method of payment for this is via salary deduction from your first month's pay on commencement with the Trust. The DBs check will be undertaken during the pre-employment check screening.

Qualifications
Please note the essential qualifications required for the post are outlined within the Person Specification. You are required to provide original evidence of the necessary qualifications for the post at interview should you be shortlisted. You will also be required to provide original copies as part of the pre-employment check screening.

New Starters - Probationary Period

For any new employees commencing employment with North Tees and Hartlepool NHS Foundation Trust, you will be subject to satisfactory completion of a 6 month probationary period. Please note that internal applications and individuals that are appointed to fixed term appointments of less than 6 months duration are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or a bank member of staff).

Employment References

As part of our pre-employment screening process, all applicants are required to provide references covering their last three years employment history including any gaps. Applicants are requested to ensure e-mail addresses for all referees are included on their application form. Personal references are not acceptable.

Working Hours

If the hours advertised for the post are up to full time (37.5 hours per week), applications are still welcomed from individuals who may be seeking to work less than full-time hours and all requests will be considered in line with the post being appointed to for the successful applicant.

Equality, Diversity and Inclusion

Everything we do is shaped by our values: Respect, Support, and Collaborate.

At University Hospitals Tees we want our workspaces to be places where everyone feels welcome, valued and safe. We treat people with respect, and we celebrate the differences that make each of us unique.

We welcome applications from everyone, no matter your age, background, race, religion, disability, sex, sexual orientation, gender identity, family circumstances or beliefs.

We are here to support you throughout your application and at every stage of your career with us. We believe we work best when we collaborate, learn from each other and build teams that reflect the communities we serve.

Disability

We are a Disability Confident Lead employer. This means we give fair and full consideration to applicants and will offer reasonable adjustments during the recruitment process. If you need help with your application, or need the information in a different format, please contact our recruitment team and we will support you.

Right to Work in the UK

The Trust welcomes applications from all candidates who meet the criteria for the role. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless they have permission to work via another route. Non UK/RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here: Work in the UK - GOV.UK (