Job Description

• Provide administrative assistance to legal staff by managing calendars, scheduling meetings, and preparing correspondence
• Organize, file, and maintain case-related documents, ensuring accuracy, proper archiving, and easy retrieval for ongoing and future cases
• Serve as the liaison between clients and legal professionals by scheduling appointments, answering inquiries, and maintaining client relationships while ensuring a high level of confidentiality

Responsibilities

• Draft, format, proofread, and edit legal documents, including contracts, pleadings, briefs, and client correspondence, ensuring compliance with legal standards and office protocols
• Organize and maintain case files (both physical and electronic) to ensure accessibility and efficiency in the preparation of cases. Track case progress and deadlines
• Manage and direct client communication, answering questions, scheduling meetings, and addressing concerns with discretion and professionalism
• Ensure timely and accurate submission of legal documents to courts or other legal entities, adhering to filing deadlines and court procedures
• Manage and coordinate the calendars of attorneys, ensuring appointments, meetings, and court hearings are scheduled and prepared for in advance
• Assist attorneys with client billing, including maintaining records of time spent on cases, creating invoices, and managing billing processes
• Conduct legal research as required, including searching for case law, statutes, and regulations to assist legal professionals with case preparation
• Arrange travel for legal professionals, including accommodation, flights, and transport for court hearings or business-related trips
• Maintain confidentiality of sensitive client and case information in accordance with ethical and legal standards Monitor and maintain office supplies related to legal documentation and office equipment, ensuring smooth day-to-day operations
• Assist in preparing legal briefs and documents for trial, ensuring all necessary documents are correctly compiled and formatted for court presentation
• Transcribe dictations from attorneys, converting them into final documents or reports in the correct format and style
• Coordinate with external parties such as court clerks, notaries, and experts for document submissions or caserelated inquiries
• Assist in onboarding new clients by gathering necessary documentation, preparing engagement letters, and ensuring all the initial paperwork is completed
• Ensure that legal documents and processes adhere to all relevant regulations, ethical standards, and company policies

Qualifications

• Bachelor's Degree in Paralegal Studies, Legal
• Administration, or a related field preferred
• Relevant certifications such as the Certified Legal Secretary (CLS) or Certified Paralegal (CP) are desirable