Job Title: Procurement Coordinator

Location: Middle East (specific location provided during recruitment)

Qualification:

• Engineering and/or Business degree

Experience:

• Experience in oil and gas industry in multi-discipline engineering, procurement, and construction environment

• Preferably formal training in supply chain, logistics, or membership with recognised professional institutions

• Minimum 12 years’ experience in a similar procurement or project coordination role

• Experience in GCC region is desirable

• Hands-on experience in creating Excel or MS Access databases, retrieving data, and presenting dashboard reports on procurement progress of contractors and subcontractors

• Ability to analyse data, market trends, and supplier performance to make informed decisions

• Knowledge of sourcing strategies, supplier evaluation, negotiation techniques, and contract management

• Knowledge of the LPG industry is desirable, including bottling processes, safety regulations, equipment, and materials used in bottling plants

• Experience with procuring port systems including Telecom, Radars, and CCTV systems is desirable

• Understanding of relevant legal and regulatory procurement requirements to ensure compliance and mitigate risks

• Strong attention to detail for accurate documentation, adherence to specifications, and regulatory compliance

• Previous experience supervising and managing EPC contractors

• Previous experience in a Project Management role

• Sound working knowledge of materials for oil and gas and infrastructure projects

• In-depth understanding of EPC engineering, procurement, expediting, inspection, logistics, construction, and commissioning

• Knowledge of schedule development and manufacturing processes

• Ability to resolve complex problems beyond the scope of procurement

Primary Duties and Responsibilities:

• Oversee contractor procurement teams including procurement, expediting, inspection, and logistics during project execution to ensure quality and timely delivery

• Monitor and report all project procurement activities, preparing status reports for the project management team

• Support project teams in all aspects of procurement within EPIC contracts, from technical bid evaluation to material delivery on site

• Expedite contractors for long lead and critical items

• Work with engineering and QA/QC teams on vendor evaluation and selection, participating in vendor audits if required

• Evaluate vendor performance and resolve procurement-related issues in a timely manner

• Ensure contractors support HSE and QA/QC processes in coordination with project management and QHSE teams

• Participate in risk assessments and identify mitigation measures

• Provide problem-solving and crisis management support

• Coordinate with other departments including QA/QC, engineering, construction, and commissioning as needed

• Report manufacturing and fabrication progress and delivery dates

• Certify procurement progress payments in contractor monthly invoices

• Coordinate FAT activities including approval of FAT reports

• Monitor shipping, customs clearance, and transportation to site

• Coordinate material inspection and receipt at site

• Support SPIR approvals, tag numbers, and SAP CMMS activities

• Support project management with procurement-related correspondence

• Follow up with contractors to ensure procurement processes are adhered to, including manufacturing, FAT attendance, and timely shipping

• Track delays against approved schedules, report to management, and propose mitigation actions

• Implement elements of the company management system relevant to procurement

• Familiarise with project and discipline-specific inspection documentation to ensure contract compliance

• Stay current with international codes, standards, and regulations (e.g., INCOTERMS)