Description:

Proactive calendar maintenance, reflecting the current priorities, and business support for the respective business function executive and team members. Manage and direct inquiries and requests as appropriate. Provide customer-centric service and seamless delivery to all members of team and BU aligned with our Company Values.

Schedule and organize meetings and workshops including (onsite and offsite): book conference rooms, prepare agenda, proactively confirm, order and coordinate catering, format and collate papers. Attend meetings to capture minutes and actions and maintain an action tracker that reflects progress to completion. Ensure conference rooms equipment is turned off and room is cleaned/returned to “ready for use” condition at the end of the meeting.

Administrative support, coordination, production and distribution of business documents for leadership and other relevant team members.

Arrange and coordinate all details for virtual and in person meetings across various time zones for internal and external stakeholders. May include greeting external visitors at Benson Building security office and escorting them to and from the necessary location.

Process business expense reconciliations and code invoices in adherence to company policies in a timely manner.

Coordinate on-boarding and off-boarding of team members, including desk set up, and completing onboarding and offboarding checklists.

Provide other general administrative support and duties as assigned, including but not limited to: travel management, ordering office supplies, bindings, special mailing projects, ordering business cards, provision of support in Crisis, Emergency and Incident Management, updating and maintaining accountability logs, create files/folders/labels and complete other duties as required.

Shared Team Assistant Responsibilities
Collaborate with TA network through the aligned execution of the following responsibilities: Share in the stocking of the cafés (organized by Executive Assistant) and in the planning and implementation of BU wide events. Share in answering the company main phone line in a consistent manner and communicate message to the appropriate parties. Plan, coordinate and deliver logistics required for successful team event. Serve as a back up to the designated TA when they are out of office.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.