Airswift is looking for an Administrative Coordinator to support a major client on a 12-month contract in Brooklyn, NY.

Target Salary: $75,000 - $90,000/year (open for negotiation)

A versatile and highly organized Administrative and Facilities Coordinator is sought to expertly coordinate center's administrative duties while assisting in the maintenance of the facility. The ideal candidate will be adept at balancing detailed administrative responsibilities with liaising with maintenance contractors and property management and help ensure that the space remains a welcoming environment for visitors.

Responsibilities:

Administrative Excellence:

• Welcoming Presence: Serve as the engaging first point of contact for all center visitors, creating an informative and welcoming atmosphere.
• Calendar Management: Maintain comprehensive schedules, ensuring seamless coordination of programs, public events, tours, and other activities.
• Financial Oversight: Accurately track financial transactions and update budget spreadsheets to aid in sound fiscal management and reporting.

Communication & Liaising:

• Responsive Communication: Efficiently answer calls, respond to emails, and manage all forms of correspondence, ensuring that inquiries, feedback, and administrative details are addressed.
• Visitor and Staff Liaison: Serve as an approachable liaison between visitors, staff, and external partners, managing logistical details and fostering positive relationships.
• Supportive Administration: Support the distribution of marketing materials, harnessing strong administrative skills to enhance the center's reach and educational impact.

Facilities Maintenance:

• Community Collaboration: Facilitate the use of facilities by community organizations, aligning with the center's mission to serve as a vital community meeting space.
• Facility Maintenance Liaison: Act as the vital link with property management and maintenance contractors for repairs and general maintenance to ensure a safe and visually engaging space for visitors.
• Vendor Coordination: Oversee arrangements with external vendors, including caterers and maintenance, to ensure all events run smoothly and meet high standards.

Information Technology:
Set up IT for all meetings and events, following guidelines.

Requirements:

• Proficient in administration, with experience in property management and coordination preferred.
• Background in an administrative position, with a focus on education in Environmental Science.
• Degree strongly preferred.

• About the project you will be supporting:
  
  WindScape Brooklyn
  WindScape Brooklyn isn't just a new destination; it's a 10,000 sq ft nexus of energy education in vibrant Sunset Park. Poised to open in early 2025, it is where hands-on learning meets the pulse of an evolving industry.
  
  Rising from a synergy between South Brooklyn Marine Terminal (SBMT) and renowned city and educational entities, WindScape Brooklyn is the product of public-private partnership, dedicated to energizing the community.
  
  This exciting new center is looking for a team to match. This is an invitation to architect a center from scratch, molding it into a space where knowledge and community intersect. The team will orchestrate unique programs and foster a collaborative spirit that echoes through every aspect of the WindScape experience.
  
  It's also an opportunity to leverage one of the US's first offshore wind projects. Empire Wind 1 is a historic investment in the energy transition. The project is bringing a state-of-the-art offshore wind hub to Sunset Park and, starting in 2026, will power half a million NYC homes with renewable energy to help New York advance its climate targets.
  Strategically located in Industry City, with direct views of the action at the SBMT and Empire Wind 1 operations and maintenance base, WindScape Brooklyn's features stand to inspire:
  
  Educational Exhibits: From children to adults, guests will dive into the world of offshore wind through exhibits that inform and captivate.
  
  Workforce Development: Shift visitors from passive learning to active engagement, opening doors for them into the offshore wind sector.
  
  Community-Focused Public Programs: Initiate dialogues and alliances with a network of organizations and industry players through diverse public programs.
  
  Open Gathering Spaces: Offer community groups free access to spaces within the center, reinforcing WindScape's commitment to being a true community hub.
  
  Breathtaking Views and Tours: Enjoy uninterrupted vistas of SBMT and participate in guided tours that reveal the ins and outs of a working offshore wind hub.
  
  Join us at WindScape Brooklyn and contribute to a project that promises to educate, inspire, and energize a community geared towards a sustainable future!
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