Receive and sort timesheets from vendors.
Verify contractors' labor hours, material, and equipment costs against timesheets and vendor contract details.
Validate timesheets against the gate swipe access system to identify discrepancies.
Approve validated time in the TRACK system for vendor payment.
Enter labor hours, material, and equipment costs for non-TRACK vendors into Excel for upload into the Forecaster program.
Identify and communicate timesheet-related issues with vendor timekeepers or Shell field leads.
Identify contract discrepancies related to the Turnaround event and communicate with the Contracting & Procurement (CP) team.
Collaborate with the Turnaround Cost Control Team to identify trends.
Assist in preparing daily accruals for vendor time not yet submitted.
Perform ad hoc duties as required by the TCT Lead.

Special Challenges:

Identifying and resolving issues efficiently.
Managing a high volume of transactions under time constraints.
Working extended hours during the Turnaround execution phase (6 days per week, 10 hours per day).
Ensuring a high level of accuracy due to the critical nature of transaction control.

Experience and Qualifications Required:

Strong communication skills, with the ability to engage effectively and professionally with the Turnaround management team, CP team, external vendors, and other stakeholders.
Accounting knowledge, particularly in accruals and reconciliations.
Strong analytical and problem-solving skills.
Advanced proficiency in Excel.
Previous experience in Turnaround events or the energy industry (preferred).
Experience with SAP and Adobe Pro (preferred).

Additional Considerations:

Hybrid role - Candidate must have a suitable home office setup.
Turnaround execution period (April - June) - Candidate will be required to work 6 days per week, ~10 hours per day.

General Responsibilities:

Apply specialized understanding of technical support systems within scope and their business interfaces to implement system changes and processes.
Handle various activities within a well-defined area, requiring adaptability in problem-solving.
Work within structured procedures and practices while being supervised on progress and outcomes.
Autonomously manage responsibilities with periodic guidance on project scope and prioritization.
May provide coaching to less experienced colleagues.
Advise internal stakeholders on relevant topics within the area of responsibility.

Related tags

JOB SUMMARY

LEMs Administrator

Fort Saskatchewan

3 days ago

N/A

Full-time