About the Role
The Darwin offshore logistics base, specifically the Darwin Marine Supply Base at East Arm Wharf, is a crucial hub for supporting offshore oil and gas operations, particularly for the Ichthys LNG project. It provides dedicated facilities for the storage, loading, and unloading of supplies for offshore vessels.

Position: Repair Buyer
Client: Inpex
Location: Darwin - Offshore Logistics Base
Indicative Term of Contract: 12 months

Skills and Experience Requirements

• Tertiary qualifications in business (preferable) or equivalent professional or 5 plus years of relevant experience
• Minimum of 5 years Procurement and/or Repairables coordination experience, preferably in oil and gas industry
• Thorough understanding of Repair, Rotables, Sourcing and Procurement processes
• Strong capability in cost and time effective sourcing to procure services and goods from competitive suppliers
• Robust experience in contract formulation activities, inventory and materials management, supply systems and processes
• Superior SAP skills (MM module - minimum 5 years) and an awareness of functions of the AP and PM Modules
• General knowledge and keen interest in engineering and technical matters related to repair, refurbishment and recertification of equipment and materials
• Understanding of local content requirements in the contracting process
• Ability to work under pressure & Organisation skills (high)
• Enthusiastic & ability to multi-task
• Good communication skills, both oral and written
• Strong team working skills
• Experience in procurement systems and processes coupled with a superior working knowledge of engineering, construction, and service delivery practices

Objective

• Provide repair coordination and procurement support to Operations in relation to repair, refurbishment, and recertification of equipment and materials through SAP in a timely manner as assigned with supervision and support from line manager(s)
• Responsible for managing and overseeing all aspects relevant to the preparation, issue, maintenance, expediting, and closeout of Purchase Orders for Repair scopes
• Interaction with suppliers and internal Subject Matter Experts (Material Management, Maintenance Operations, and etc) to coordinate resolution of material related queries and clarifications arisen during repair procurement processes
• Contribute to continuous improvements within Procure-to-Pay function with support from line manager(s)
• Interaction with Operations, Logistics, and freight forwarder to ensure the appropriate transportation and receiving outcomes

Responsibilities

• Provide core repairs process support to Operations including:
• daily review of requests
• identification of materials and suitable vendors
• capturing transactions in SAP
• facilitation of logistics and freight movements
• liaising with relevant business stakeholders
• expediting of critical priority repairs
• monitoring and resolving quality requirements and arising issues
• maintaining repairs tracker
• Keep track of all outstanding repair orders

• Proactive review of planned orders in SAP and current demand to determine any requirements for new purchases
• Support PM04 Process for PSV coordination and changeout
• Assist with recertification of equipment in line with INPEX specification
• Proactively identify value creation and cost avoidance opportunities including identification of materials with potential to be repaired
• Ensure Australian Industry Participation objectives are being considered and implemented in all procurement activities
• Prepare Request For Quotations (RFQ's) and evaluate responses
• Negotiate with suppliers on all matters relating to terms and conditions, improved pricing of quotes received and delivery options that may be more economic and more timely
• Coordinate on contractual, commercial, taxation, insurance, HSES and legal issues with relevant internal stakeholders
• Resolve technical queries with Operations Maintenance group
• Raise Purchase Orders (POs) and resolve queries as required
• Expedite the delivery of purchased items and ensure their compliance with the required specifications and delivery date
• Ensure commercial and contractual correspondence with suppliers is efficiently handled
• Facilitate resolution of invoice queries with Account Payable and suppliers
• Ensure that full audit trail is maintained for all repair procurement transactions
• Provide repair and procurement advice to the colleagues within the team as well as the relevant non-Contracts & Procurement personnel
• Resolve all issues independently and proactively with minimal support
• Identify issues and provide solutions in line with the Contracts & Procurement procedures
• Maintain positive supplier relationships
• Ensure confidentiality of contract documents is maintained
• Perform any related duties and responsibilities as and when required by Procurement Manager, Senior Repair Buyer, Contracts Lead, Contracts Engineers and/or Procurement Specialists
• Optimisation of the Procure to Pay processes by assessing the current processes and recommending improvement opportunities in a constructive way
• Be vigilant for cost saving opportunities and pursue them where practical
• Keep line managers informed of any potential significant issues relating to purchasing activities
• Liaise with suppliers and Quality team etc. to obtain factory production schedules and milestones for Long Lead Items and compile into register for access by multiple teams/departments
• Regularly liaise with Operations (including Shutdown Coordinators) regarding any changes to schedules/delivery dates, incoterms, commercial implications, transport and logistics issues
• Provide detailed updates in SAP Expediting Notes for all of the aforementioned

Only candidates with the right to work in Australia will be considered. (Australia Citizen, PR Holder, or Valid Australia working VISA)

Interested or know someone who fits the role? Let's connect!
hassan.reza@airswift.com