JOB DESCRIPTION

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for a Project Administrator to join our Oil, Gas and New Energies business focusing on delivering some of the biggest and most complex projects in the Canadian oilsands. This opportunity is Onsite.

#LI-Onsite

The Role

Wood is currently seeking a Project Administrator to join our Oil, Gas and New Energies business located in our Calgary, AB office location. Reporting to the Project Administration Lead, the successful candidate will have the opportunity to support a variety of project and administrative functions. This role is for a 1-year term only, though there may be opportunity to extend the role given the right circumstances.

Our Clients and Projects

Designing the future. Transforming the world.

Our projects team has a long history of delivering some of the biggest and most complex projects in the Canadian oilsands, along with associated pipelines and refinery infrastructure. Wood has a strong presence in the energy transition supporting the rapidly growing decarbonization and renewables industry in Canada and across the globe.

Join a culture of innovation, pushing the boundaries of what is possible to seek the best solutions for our clients across Canada.

What we can offer

• Meaningful and interesting projects delivered to leaders across Oil, Gas & New Energies sector.
• Flexible working arrangements that balance client, team and individual.
• Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Flexible benefits package that can be adapted to suit your lifestyle
• Commitment to continued professional development through development plans tailored to individual needs and interests
• Global connections with leading industry experts around the world who are shaping the standards of our profession

In our recruitment and hiring process at Wood Canada Ltd., we want to emphasize that we do not employ artificial intelligence or automated systems to screen or select candidates. We are committed to ensuring fairness and inclusivity by relying on the expertise from a team of professional recruiters for the application reviews, interviews, and qualification assessments.

RESPONSIBILITIES

Typical responsibilities

• Driving administrative functions across allocated projects
• Create, administer & maintain the Project SharePoint sites and drive communication on project sites consistently across all allocated projects.
• Ensure project SharePoint sites are consistent in collaboration with the corporate quality teams,
• Incorporate Project specific processes, procedures, tools into the Project SharePoint site, and maintaining communications with the project team of any updates
• Administer the Project approval process for onboarding new staff and ensure it is consistently followed across all projects.
• Support Project controls with the maintenance and customer signoff of Project team member approval registers, for those requiring approval by client.
• Maintain, on SharePoint, Project team (Wood and Client) organization charts and communications contact and distribution lists.
• Administer Project onboarding to all new Project team members and maintain onboarding training records for corporate and project onboarding. As required, support PM in the creating of the onboarding content.
• Provide formatting and technical writing services
• Issue important project meeting minutes and add all actions from meetings to project action logs.
• Provide support to Project Manager/Engineering Manager/Project Engineer with follow-up activities on action logs for the Project.
• Manage the SharePoint overtime request process consistently across all Projects.
• Manage timely vendor invoice processing for all project team meal service activities
• Venue coordination of facilities and services for onsite and offsite group functions
• Travel administration, including liaising with corporate travel agencies to coordinate all travel bookings, in alignment with corporate and Project travel policies.
• Liaise with Office services and HSSE teams as required to support the office and meeting room facility requirements of the project teams.

Applicants must be authorized to work lawfully in the Canada without sponsorship from Wood, now or in the future.

QUALIFICATIONS

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected:

• Minimum of 3+ years project administrative or document management experience in an engineering/construction environment
• Graduate of an Administration Assistant, Library Technology, Records Management, or Information Management program would be an asset
• Proficiency with Microsoft Suite programs including Word, Excel, PowerPoint, Teams, SharePoint and Outlook
• Self-starter and able to work independently to focus on details, complete tasks and meet deadlines
• Excellent interpersonal skills, organizational skills, ability to multi-task and adapt to constant interruptions
• Ability to correspond and interact with others in a courteous and professional manner
• Excellent written and verbal communication skills
• Ability to work efficiently in a professional manner with both internal and external clients

Desirable:

• Knowledge of project services reporting and document types would be an asset

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.