Duties: Receive electronic requests from citizens via Mayor's Action Line and CityWorks program. Screen, receive, direct and create electronic requests received by telephone, visitors and other sources. Research and gather information from various sources to prepare both standard and special reports. Process documents to ensure completeness and accuracy. Maintain all associated purchasing files including quotes, bids, contracts, specifications, requisitions, purchase orders and p-Cards. Follow-up on outstanding purchase orders as necessary to expedite materials and equipment rental or purchase. Prepare time cards and payroll reports for all departmental employees. Keep track of hours and expenses posted for any natural disaster emergency such as hurricanes. Must have and maintain, without interruption, all necessary licenses, certifications, clearances, and/or job requirements. Work the assigned schedule and comply with City timekeeping and attendance policy. Other duties as assigned by supervisor.

Qualifications: High school diploma or GED. Minimum of 1 - 4 years of related clerical or secretarial experience; or combination of experience and college education. PREFERRED: Bilingual (English/Spanish).

The City of Pasadena offers very generous benefits to all full-time employees. For example:

• Employee-only medical insurance starts as low as $15 per month and the most expensive Employee & Family plan is less than $350 per month.
• The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic FREE OF CHARGE.
• Employees and their covered dependents also have access to Virtual Visits with a medical professional FREE OF CHARGE.
• The City offers college tuition reimbursement of up to $3,500 per year.
• As an employee, you will contribute a portion of your salary each pay-period towards your retirement and the City will match your contribution by 200%. Example, if you contribute $100, the City will contribute $200.
• Civilian employees accumulate vacation at the following rates:
  • Less than 6 years of service - two weeks of vacation per year.
  • From 6 to less than 11 years of service - three weeks of vacation per year.
  • From 11 to less than 21 years of service - four weeks of vacation per year.
  • From 21 to less than 26 years of service - five weeks of vacation per year.
  • From 26 years of service and up - six weeks of vacation per year.