JOB DESCRIPTION

Remarkable people, trusted by clients to design and advance the world.

The Role

This is an exciting opportunity for an experienced Mobilization Coordinator for preparing all related documents, follow up with the employees on their documentation status for Residency Renewals, New Joiner Medical, Visa cancellations, assist in the registration of national employees into the pension scheme (if applicable) and support all administrative tasks assigned within function.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What we can offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field

The key objectives for this role are:

• Coordinating the deployment of new employees to project sites.
• Managing transport, job allocation, and scheduling for personnel.
• Ensuring all site access paperwork and compliance requirements are met.
• Acting as a liaison between clients, contractors, and project teams.
• Updating rosters and preparing job packs for employees.
• Organizing mobilization-related events and ensuring resource availability.

RESPONSIBILITIES

Key Accountabilities and Responsibilities:

• Responsible in the preparation and liaising of UAE visa applications
• Booking and arranging medical requirements for employee
• Booking and arranging Wood Group inductions for employee
• Booking and managing flights, accommodation, and transportation for employee's mobilization
• Maintaining the mobilization tracker and ensuring data are up to date at the highest standard and in line with emergency response procedures
• Manage all administrative processes including the issuing of joining instructions; maintain accurate records and filing
• Ensure all employees have the appropriate visa, medical, attestation, induction, project specific requirements prior to mobilization
• Acts as logistics focal point for nominated project in relation to the movement of personnel.
• Manage IT new starts / leavers process of personnel on project
• Prepares and send out Welcome / Mobilization e-mail. Ensure employee have the correct documentation.
• Monitoring of employee flight tickets, hotels, medicals, inductions and visas due to expire to ensure validity is kept at all times
• Ensuring Audit requirements are met for employee folders
• Handling all general mobilization/logistics queries
• Support HR for any requirements (e.g., inductions, job profile, competency assessment and trainings

QUALIFICATIONS

Skills And Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected:

• A minimum of 5 years' experience in a similar role
• Strong knowledge of the visa processes as well as the documents required to obtain a work permit
• Extensive experience in Iraq and UAE Visa processes
• Good Communication skills
• Good Command of English
• Good experience in coordination with the different departments as well as new joiners
• Considerable knowledge of Microsoft office
• Expertise in updating database and trackers
• Understanding of the medical insurance enrollment and requirements
• Very good knowledge of the PRO daily work and good coordinator with the various typing transaction

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.