Tendering Coordinator
JOB DESCRIPTION
About Us
At Technip Energies, we are more than just a leading engineering and technology company; we are pioneers committed to shaping a sustainable future. With over 65 years of experience and 15,000+ talented professionals worldwide, we deliver innovative solutions to real-world energy challenges. We believe in the power of collaboration, diversity, and an inclusive culture where your well-being is a top priority.
Join us on a one-of-a-kind journey where you can take pride in Being Part of the Solution for the benefit of our planet, people, and communities. If you share our determination to drive the transition to a low-carbon future, then this could be the job for you. We are currently seeking a Tendering Coordinator to join our team based in Houston, TX.
About the Job
Helps to submit tenders on time and compliant with both the Client requirements and internal procedures. Ensures all clarifications and correspondence are managed and documented correctly though the tender process. Schedules the respective gate approval meetings and prepares the required documentation to facilitate the internal approval process.
KEY ACTIVITIES
• Develop the Tender plan that will coordinate the actions, inputs, and deliverables from the proposal team in order to adhere to internal procedures and meet client deadlines.
• Ensure Deviation Approvals are authorized and documented in the appropriate network drive (for contract, insurance or finance where applicable).
• Ensure internal and external meetings are minuted and distributed to the appropriate recipients.
• Ensure that all PROCEDURE/Work instruction are adhered to.
• Ensure all stage gate meeting invitees are per the AUTHORITY MATRIX and the slide decks contains the pertinent information to ensure the approvers understand the capture plan, project risk profile, cost base assumptions, execution plan, SWOT analysis, etc.
• Ensure that Tender documents issued to the Client are of good quality, and that any client supplied forms / templates are filled out accurately and consistent with internally approved documents.
• Ensure that there is a controlled and documented communication plan with the client for clarifications and general communication.
• Develop an internal communication plan depending on the complexity of the tender. The internal communication plan should contain a distribution list of proposal team members who need to be notified depending on the content of the message.
• Ensure Risk Assessment Workshops are scheduled and Risk Matrix issued per PROCEDURE/Work instruction.
• Ensure that any Contract issued by the Client is in accordance with the agreements reached through the course of the negotiations.
• Ensure that on award of a Contract/PO, handover meeting (to the Do it organization) is scheduled in a timely manner and a full briefing is made to the Project Team.
• Work with proposal team/procurement/subcontracts/estimating organizations to ensure costs are accurate and optimized
• Promote HSE, quality and company core values mindset. Proactively participates and meets department objectives in these areas.
We offer you not only a job, but an inspiring journey in a truly global environment where you team up to break boundaries thanks to the innovation, creativity, resilience and team spirit expressed by our people.
About You
Wed love to hear from you if your profile meets the following essential requirements:
Preferred:
Required for position:
Required for future development:
Whats next?
Once receiving your application, a recruiter performs an initial check between your skills and qualifications with our stated requirements prior to a detailed and focused review by the hiring manager. We expect to take up to a few weeks to perform that review. You will hear from us, if we feel your skills and experience are a match, and we want to organize interviews and meet you physically or virtually depending upon the location. To have an overview of the recruitment process, please visit our dedicated webpage here
We invite you to get to know more about our company by visiting www.technipenergies.com and follow us on LinkedIn , Instagram for company updates.
About Us
At Technip Energies, we are more than just a leading engineering and technology company; we are pioneers committed to shaping a sustainable future. With over 65 years of experience and 15,000+ talented professionals worldwide, we deliver innovative solutions to real-world energy challenges. We believe in the power of collaboration, diversity, and an inclusive culture where your well-being is a top priority.
Join us on a one-of-a-kind journey where you can take pride in Being Part of the Solution for the benefit of our planet, people, and communities. If you share our determination to drive the transition to a low-carbon future, then this could be the job for you. We are currently seeking a Tendering Coordinator to join our team based in Houston, TX.
About the Job
Helps to submit tenders on time and compliant with both the Client requirements and internal procedures. Ensures all clarifications and correspondence are managed and documented correctly though the tender process. Schedules the respective gate approval meetings and prepares the required documentation to facilitate the internal approval process.
KEY ACTIVITIES
• Develop the Tender plan that will coordinate the actions, inputs, and deliverables from the proposal team in order to adhere to internal procedures and meet client deadlines.
• Ensure Deviation Approvals are authorized and documented in the appropriate network drive (for contract, insurance or finance where applicable).
• Ensure internal and external meetings are minuted and distributed to the appropriate recipients.
• Ensure that all PROCEDURE/Work instruction are adhered to.
• Ensure all stage gate meeting invitees are per the AUTHORITY MATRIX and the slide decks contains the pertinent information to ensure the approvers understand the capture plan, project risk profile, cost base assumptions, execution plan, SWOT analysis, etc.
• Ensure that Tender documents issued to the Client are of good quality, and that any client supplied forms / templates are filled out accurately and consistent with internally approved documents.
• Ensure that there is a controlled and documented communication plan with the client for clarifications and general communication.
• Develop an internal communication plan depending on the complexity of the tender. The internal communication plan should contain a distribution list of proposal team members who need to be notified depending on the content of the message.
• Ensure Risk Assessment Workshops are scheduled and Risk Matrix issued per PROCEDURE/Work instruction.
• Ensure that any Contract issued by the Client is in accordance with the agreements reached through the course of the negotiations.
• Ensure that on award of a Contract/PO, handover meeting (to the Do it organization) is scheduled in a timely manner and a full briefing is made to the Project Team.
• Work with proposal team/procurement/subcontracts/estimating organizations to ensure costs are accurate and optimized
• Promote HSE, quality and company core values mindset. Proactively participates and meets department objectives in these areas.
We offer you not only a job, but an inspiring journey in a truly global environment where you team up to break boundaries thanks to the innovation, creativity, resilience and team spirit expressed by our people.
About You
Wed love to hear from you if your profile meets the following essential requirements:
Preferred:
- Professional or degree-level qualification in an Engineering, Construction, Business or Legal discipline
- 5-10 years of experience
- Experience in a commercial environment
- Construction/engineering sector experience strongly preferred
Required for position:
- Able to communicate with professional and technical personnel at all levels in the organization
- Able to work within and contribute to a motivated and professional team
- Good presentation skills
- Well organized
- Good time management skills
- Self-motivated and persistent
- Able to work on own initiative
Required for future development:
- Ability to mentor and develop junior colleagues
- Ability to master larger, more complex project brief including working with potential consortium / joint venture partners
Whats next?
Once receiving your application, a recruiter performs an initial check between your skills and qualifications with our stated requirements prior to a detailed and focused review by the hiring manager. We expect to take up to a few weeks to perform that review. You will hear from us, if we feel your skills and experience are a match, and we want to organize interviews and meet you physically or virtually depending upon the location. To have an overview of the recruitment process, please visit our dedicated webpage here
We invite you to get to know more about our company by visiting www.technipenergies.com and follow us on LinkedIn , Instagram for company updates.
JOB SUMMARY
Tendering Coordinator