Short description

Crewing Assistant needed to work out of our office here in Providence (office based) - local residents being considered for this position as this would involve always working with the site office crewing team.

Function description

Responsibilities summary Crewing Assistant :

• Open communication with crew members, crewing coordinators, operations managers, and external agencies for crew data management. Work closely with all involved parties to align resources to ensure smooth and cost-effective operations. Proactively identify issues requiring resolution in a timely and professional manner and addresses them with appropriate Dept Manager /Leads, including highlighting any issues and/or future problems to the Crewing Manager / Human Resources Manager, following through until the matter is closed.
• Maintaining accurate crew records, tracking certifications, and updating crewing systems like OBT/SOMS with relevant important information & working with crewing & project team/agencies to ensure uninterrupted operations.
• Working closely with Crewing Manager once crew are identified & sourced based on project needs, helping with reviewing applications, check compliance and verifying certifications.
• Creating crew profiles and managing crew schedules, assigning personnel to vessels or projects, considering rotations, leave requests, and ensuring proper staffing levels.
• Monitoring crew documentation, ensuring compliance with relevant regulations (Offshore & client specific trainings) regarding certifications, medical fitness, and visas. Facilitation, coordination and assisting with submission of business / work visa applications to embassies and consulates.
• Assisting crew team with coordinating travel logistics for crew members including booking flights, arranging transportation, and securing accommodation.
• Preparing manifest for all crew joining and leaving vessels in the US region, including necessary paperwork and documentation - will need to work directly with shipping agent/Subcontractors involved to confirm accuracy of records submitted.
• Use initiative to improve work processes and communicate these to the business while keeping up with market changes related to our industry.
• Any other related work as needed to be supported by Crewing dept.

Requirements

Crewing assistant Job requirements -

• Strong organizational and computer skills
• Excellent communication and interpersonal skills
• Able to work under pressure and short deadlines and flexible work hours
• Knowledge of relevant Visa regulations related to associated industry
• Proficiency in crew management systems and software

Please send resume to john@ips.jobs

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