JOB DESCRIPTION

About the Role

We are seeking a proactive and detail-oriented Office Administrator to support the administrative functions at our Manchester facility. This role is pivotal in ensuring smooth day-to-day operations across various departments, providing crucial support to the Commercial Director and departmental heads. The successful candidate will manage a broad array of tasks, including scheduling, reporting, document management, and communication coordination. This position is ideal for someone who thrives in a dynamic environment, values precision, and enjoys playing a key role in operational efficiency.

About the Company

Process and Flow Technologies UK Limited, part of NOV (National Oilwell Varco), operates at the forefront of industrial solutions and innovation. Located in Manchester, we are committed to excellence and collaboration, supporting both local and global operations. At NOV, we believe in the power of our people to drive progress and deliver world-class solutions to our clients.

What We Offer

• A collaborative and inclusive workplace culture
• Opportunities for professional development and training
• Exposure to global operational practices
• Competitive compensation package
• Comprehensive benefits
• A supportive team environment focused on growth and success

Key Responsibilities

• Provide and coordinate administrative support for leadership and department heads
• Serve as the power user for Kronos/NOV Time, including training and documentation
• Assist with timekeeping, communications, and statistical reporting
• Take minutes for various meetings (e.g., sales, return to work, attendance)
• Handle confidential communications with urgency and discretion
• Compile and distribute reports, including those for trigger point analysis
• Support internal initiatives such as employee engagement programs
• Organise internal and external training sessions, prepare materials and certificates
• Arrange departmental travel and visa applications
• Contribute to internal communication tools, such as TV presentations
• Manage and audit system documentation and employee profiles
• Oversee timecard and absence approvals for payroll
• Administer access control and ID systems (Assure ID, Net2 Access)
• Maintain internal intranet content and document systems
• Handle external calls and office supply management
• Use PowerBI and online tools for document control and reporting

Qualifications & Skills

Essential

• Prior experience in office-based clerical work
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerBI
• Proven organizational and time-management skills
• Effective verbal and written communication across all organizational levels
• Ability to work independently and manage multiple tasks

Desirable

• Working knowledge of Kronos
• Experience coordinating travel and training logistics
• Exposure to access control and office communication systems

Soft Skills (optional)

• Strong initiative and a proactive mindset
• High attention to detail and accuracy
• Adaptability in managing ambiguity and shifting priorities
• Team-oriented, with excellent interpersonal skills
• Ethical, trustworthy, and dependable
• Willingness to learn and grow within the role

Why Join Us

Join our Global Family

Be part of a world-class organization that embraces integrity, collaboration, and continuous improvement. At NOV, we foster a diverse and inclusive culture that supports personal and professional growth. Together, we are shaping the future of energy solutions.

At NOV, we are committed to supporting your personal, financial, and professional wellbeing. Our comprehensive benefits package includes:

Health & Wellbeing

• Private Medical Insurance
• Employee Assistance Programme (EAP)

Finance & Protection

• Pension Plan
• Income Protection
• Life Assurance
• Personal Accident Coverage

Flexible Benefits (via salary sacrifice options for you and your family)

• Dental Insurance
• Healthcare Cash Plan
• Partner Life Assurance
• Critical Illness Cover
• Retail Vouchers
• Gym Membership
• Cycle to Work Scheme
• Travel Insurance

ABOUT US

Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success-now and in the future.

Global Family

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.