Salary: $38,104.51 - $45,950.00 Annually
Location : 800 W University Parkway, Orem
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2504437
Division: VP Student Affairs
Department: First Gen Student Success Center
Opening Date: 06/24/2025
Closing Date: 7/8/2025 11:59 PM Mountain
First Review Date: 07/01/2025
Required Documents Needed to Apply: Resume
Applicant Support: 1-855-524-5627

Support@schooljobs.com

Position Announcement
Utah Valley University is seeking a detail-oriented and collaborative Administrative Assistant to support the First Generation Student Success team. In this dynamic role, you will play a key part in helping students succeed by providing essential administrative and operational support to multiple units, including First Gen, TRIO, and GEAR UP-First Year Services. You'll help coordinate meetings, plan events, manage budgets, support procurement processes, and contribute to the smooth daily operations of the office.

This position offers a unique opportunity to contribute to a mission-driven team focused on student access and success. Ideal candidates will enjoy working in a fast-paced environment, take pride in organization and accuracy, and thrive in a role that supports both people and processes. If you're passionate about making a difference behind the scenes and ensuring programs run effectively for first-generation college students, we encourage you to apply.

Summary of Responsibilities

• Performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining information requiring knowledge of policies/procedures of both assigned and work-related areas. Coordinates the preparation and submission of reports, publications, newsletters, etc.
• Serve as resource for students emailing, calling, or visiting the FGSSC, connecting them to the appropriate support services and helping them schedule appointments with full-time and student staff members.
• Performs financial activities for First Gen, Trio, & Gear Up, including time approval and new-hire paperwork completion & submission, requisitions, purchase orders, travel, EPAF and scholarship processing. Serves as department expert on procurement processes and procedures. Maintains inventory of office equipment and supplies. Coordinates with multiple individuals/entities on and off-campus to further the mission of each department. Maintain knowledge of university policy and department procedures to ensure compliance.
• Acts as liaison for the Directors as necessary to university administration, staff, students. Assists with projects, serves on committees within the institution.
• Assist with tasks, projects, and events for Native Excellence and Tribal Engagement and Care Hub as needed.
• Perform other job-related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's related to the Summary of Duties or any combination of education and/or experience totaling four years.

Preferred Qualifications
Experience with Pcard and facilities management.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of planning, scheduling, and event coordination
• Knowledge of Banner, Office Suite, and other UVU software
• Knowledge of campus resources and intake process for each area

Skills

• Exceptional customer service focus, creating a warm and positive environment for students, employees, and guests.
• Proficiency in budget tracking and reconciliation is essential for managing financial aspects.
• Familiarity with managing tech inventory ensures that office equipment and supplies are well-maintained.
• The ability to handle requisitions, purchase orders (POs), and work orders efficiently is important for smooth office operations.
• Excellent organizational skills including ability to multi-task, meet tight deadlines, maintain composure, and resolve sensitive issues in a fast-paced, high pressure environment.
• Skills in office management, techniques, practices and procedures.
• Skills in the use of computers and software applications including word processing, spreadsheets, cloud storage, email, internet, databases, presentation tools, and campus systems.
• Skills in the preparation and interpretation of reports, charts, graphs, and tables.
• Skills in problem-solving, decision-making, and public relations to work with diverse groups.
• Skills in highly effective verbal and written communication.

Abilities

• Ability to perform a variety of administrative support duties with minimal supervision.
• Ability to enact strategic changes affecting multiple stakeholders, including high-level university leadership.
• Ability to maintain confidentiality at all times.
• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to follow verbal and written procedures and instructions.
• Ability to make decisions and work independently.
• Ability to supervise, direct, and train others in the performance of their duties.
• Ability to work closely with a team of employees in support of the FGSSC employees.
• Ability to prioritize and follow through on projects to successful completion.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

UVU is pleased to offer a competitive and comprehensive benefits package that supports employees and their family's overall physical and mental health, protects their income in case of unforeseen illness and life events, and assists in building financial security for retirement and the future.

Highlights from Utah Valley University's benefits package include:

• Medical network and plan options with low employee premiums
• Employer HSA contribution for those that elect the university's High-Deductible Health Plan
• Other tax advantage, reimbursement account options (i.e. Flexible Spending Account & Dependent Care)
• Dental and vision plan options
• Incentivized wellness program
• Employer paid basic life, Accidental Death and Dismemberment (AD&D), and Long Term Disability (LTD) coverage
• Employee Assistance Program (EAP)
• 401(a) Defined Contribution Plan with an employer contribution of 14.2% based on employee's compensation (100% vested on first day of full-time employment)
• Undergraduate tuition remission benefit waiving up to 18 credit hours (each semester) for employees and their eligible dependents (spouses & children dependents unmarried and up to age 26)
• Generous leave package which includes sick, vacation (staff only), and personal leave; 13 paid holidays; paid medical maternity and parental leave

For more information about the benefits offered, visit
01

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

02

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

Required Question