Job Family Group:
Business Support Group

Job Description:

Overview:

We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat and mobility to millions of people, every day. In India, we operate bp's FBT, which is a coordinated part of bp. Our people want to play their part in solving the big, sophisticated challenges facing our world today and, guided by our bp values, are working to help meet the world's need for more energy while lowering carbon emissions. In our offices at Pune, we work in customer service, finance, accounting, procurement, HR services and other enabling functions - providing solutions across all bp.

Would you like to discover how our diverse, hardworking people are leading the way in making energy cleaner and better - and how you can play your part in our extraordinary team?

Join our team, and develop your career in an encouraging, forward-thinking environment!

Job Purpose:

The Company Secretary's Office (CSO) has as its purpose, to partner with the boards and businesses at bp, facilitating effective decision making through multifaceted corporate governance, whilst maintaining the good standing of bp legal entities around the world. This is achieved through focusing on the strategic priorities for CSO: excellence in corporate governance; simplification; building positive relationships.

Corporate governance at bp has a high degree of breadth and complexity, supporting both the needs of our UK and US listed parent company, BP p.l.c. and over 800 subsidiaries globally. We have high standards of delivery and are committed to doing the right thing in the right way. We are actively modernising and redefining our team through the insourcing and centralization of work, increased use of digital tools including automaton and rationalization of our processes.

Role: Corporate Governance Compliance Team Lead

As a Team Lead within CSO's Business and Technology Center, this role is accountable for overseeing the corporate governance compliance activities for the legal entities in the bp group, ensuring compliance with internal governance
frameworks and external regulatory requirements. The position leads a team, while serving as a key liaison between the business and functions including Legal, CSO, Tax, and Finance

The role provides strategic guidance on compliance matters and ensures accurate and timely execution of entity-related documentation and filings. It also plays a critical role in driving process improvements, digital governance initiatives, and risk mitigation strategies across the legal entity portfolio

Key Accountabilities:

Manage a team of up to 4 people supporting the annual compliance requirements for legal entities across a number of jurisdictions (including the US, UK, Germany, Netherlands, France, Spain and Australia)

Act as senior company secretary SME to support the technical delivery by the team

Play a key role in establishing the team, onboarding team members and developing processes and procedures, including oversight reporting and controls

Oversight of corporate governance compliance activities delivered by the team including, but not limited to

• Completion and filing of annual returns/confirmation statements with local authorities/corporate registries
• Support approval and filing of annual accounts
• Annual board/shareholder meetings (AGMs)
• Complete annual franchise tax filings, annual reports etc.
• Liaise with local authorities/corporate registries in relation to compliance filings
• Arrange for translation, notarization & legalization of local compliance documents
• Support compliance related queries and review and update processes to reflect changes in law
• Optimize the number of filings by withdrawing from unnecessary jurisdictions
• Relationship management for engaging and managing internal stakeholders incl. comms
• Request filing extensions or exemptions with local registries
• Registration and satisfaction of all mortgages and charges with the local registry, court or chamber of commerce.
• Appropriate handling of correspondence from the local authorities/corporate registries
• Initiating timely payment of government or license fees required to keep a company in good standing.
• Ancillary matters in relation to the above including supporting KYC requests and secretary certificates
• Integrating with local governance leads to keep then informed of the compliance status of legal entities
• Ensuring timely delivery of activities by maintaining compliance calendars for legal entities
• Responsible for updating processes to ensure compliance activities are delivered efficiently and to high governance standards

Essential Education:

Bachelor's Degree (Required); Fields: Law, Business Administration, Finance, Political Science, or related disciplines.
JD (Juris Doctor) or LLM (Master of Laws) preferred
Chartered Governance Professional (CGP) or Chartered Secretary (ACG/FCG) or equivalent.

Essential Experience and Job Requirement:

Experience: 8-10+ years in subsidiary governance, legal, or company secretariat roles, ideally within a multinational or regulated environment.
Communication Skills: Exceptional written and verbal communication skills, with the ability to influence senior stakeholders.
Discretion and Integrity: High level of professionalism and confidentiality in handling sensitive matters.
Leadership: Experience managing teams and mentoring junior professionals across jurisdictions.
Project Management: Ability to lead governance initiatives, manage timelines, and coordinate across global teams

Join our Team and advance your career as a Head of Company Secretary Operations!

At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement:
Negligible travel should be expected with this role

Relocation Assistance:
This role is eligible for relocation within country

Remote Type:
This position is a hybrid of office/remote working

Skills:
Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.