What will you be doing?

The Operations Cost Admin supports activity among various internal departments to support operational & Logistics activities for the Project. The primary interface is with Husbandry, Worksites, SCM, Cost Control, and Service providers. to ensure Personnel, Services requested, are efficient whilst tracking and recording all associated costs committed.

Key Responsibilities:

• Support Subsea7 on-site Logistics, in relation to services requested by the Worksites. Site Logistics personnel will provide daily/weekly updates via Work Order (WO) for services requested on site, Project Logistics Administrator, is responsible for the recording through FCD's.
• Ensure that a 'Forwarding Control Document' (FCD) is allocated to supplier for each service requested for Husbandry, Freight Forwarding & Marine activities. The FCD to be drafted in advance of service and follow up with internal approvals upon completion of requested service to the invoicing stage with involvement of Cost Control department.
• Prepare a draft FCD with cost estimation in advance of International Freight Shipments through Pre-Alert for all Imports & Exports prior to arrival/departure to allow projects visibility of expected charges.
• Review Suppliers Invoices in relation to FCD, cross reference services provided Fixed Tariff and 3rd party receipts to ensure all cost are correct and accurately recorded with Invoices and pass to Logistics/Operations Manager for final approval prior to returning to supplier in a timely manner to meet contractual payment terms.
• Update relevant trackers within SharePoint database with all service requests and costs associated through to proforma and final Invoicing from supplier invoice ensuring the costs are allocated to the respective project cost function pre-determined by management.
• Liaise and interface internally with Logistics/Material Co-ordinators, Project Operations and Cost Controller to centrally record all cost associated with local services from Husbandry Services & Freight Agents.
• Provide additional support to Operations when required.

What experience would we like you to have?

• 2-3 years of experience with cost controlling/finance/technical office background is ideal.
• Possess good tracking skills (MS Office tools, SharePoint etc.), interface/comms skills.
• Experience with budget management.
• A good command of English is required.

#LI-SS1

An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It's quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.

Here are 3 top tips to help you submit a successful application:

• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It's your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors before final submission

Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here

Apply now »