Job Description

AtkinsRéalis is looking for a Project Administrator, in Al Ula.

About AtkinsRéalis

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn.

Learn more about our career opportunities at: https://careers.atkinsrealis.com

The Administrator / Document Controller will manage administrative operations and document control processes within the Division. The role ensures efficient handling of sensitive documentation, compliance with Client standards, and support for governance, risk, and compliance activities across major projects.

Key Responsibilities:

Document Control:

• Establish and maintain document control systems for departmental records, including policies, procedures, risk registers, compliance reports, correspondence, and audit documentation.
• Ensure version & revision control, secure access, and proper archiving of all documents.
• Uploading a document in Aconex Register and issuance to the concerned stakeholders of the project.
• Registering incoming & outgoing correspondences, MoM, Drawings & Technical Submittals etc.
• Maintaining register of all incoming and outgoing documents, recording of documents before circulating / distribution to the concerned Program Director / Project Director / Project Manager / Discipline Managers Discipline In-charge, as set out in the Document Management Plan for their timely review / close-out.
• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, Letters, Reports, submittals and other forms of documents from the Client, PMCs, LDC/LDO/LDI/LDA, Supervision Consultants, Contractors etc.
• Data input / update to database related to document receiving & tracking of documents.
• Maintaining all Tender Documents & ensuring originals are not taken from the filing room/SharePoint.
• Implement and maintain a coordinated and consistent folder filing system; ensure that all filing is up-to-date and in accordance with standard procedures of the project.
• Coordinate/Liaise with Engineering Department to ensure the Document Distribution Matrix (DDM) is set up to meet the project needs as per RACI: Responsible, Accountable, Consulted and Informed.
• Creation of Main Workflows and Sub-Workflows for approvals of technical documents.
• Creation of Project Directory in the Aconex Project and time-to-time update of the project directory as well as removal of project participants as and when, if required.
• Communicating with the Client, PMCs, LDC/LDO/LDI/LDA, Supervision Consultants, Contractors etc, Contractors and Third Parties to agree and follow the project standards, Document Management Systems.
• Generating the Outstanding Reports from the Aconex on a Daily, Weekly, Bi-Weekly as well as Monthly basis as and when required by the Client as well as other stakeholders of the project for KPI purposes.
• Follow-up with the Team as well as other stakeholders for the outstanding documents to close out.
• Assisting in ensuring the standard document management system is set up & maintained as per requirements.
• Involved in developing and maintaining document management performance targets.
• Responsible for logging and distributing all the technical documents and assisting in coordination for the documentation and expedite the close out of the pending documents.
• Responsible for client requests and reports are completed in a timely manner.
• Co-ordination between other stake holders of the project & Contractors for facilitating documents workflow and ensure documents status to be closed.
• Facilitate meetings relating to operational interfaces of document management Maintain Project Documentation as per Client's standards.
• Archiving contract / project documents and as well as maintain Archive section up-to-date.
• Responsible for ensuring all project deliverables are stored at all revisions and in all relevant formats as per the requirement of project.
• Other duties as requested from time-to-time by the Program Director / Program Controls Director / Project Director / Project Controls Manager / Line Manager etc.
• Successful closeout and handover of documentation as per Client's requirement.

Administrative Support:

• Provide high-level administrative support to the team, including scheduling meetings, preparing agendas, and managing correspondence.
• Assist in the preparation of reports, presentations, and official communications.
• Maintain trackers for compliance activities, audit schedules, and risk assessments.

Compliance & Records Management:

• Ensure all documentation complies with Client regulations and standards.
• Support internal and external audits by providing accurate and timely documentation process.
• Maintain confidentiality and integrity of sensitive information.

Digital Systems & Reporting:

• Utilize document management platforms (e.g., Aconex, SharePoint, Share File, eDMS) to streamline workflows.
• Support the integration of digital tools for reporting and document tracking.
• Generate periodic reports on document status, compliance records, and administrative KPIs.

Stakeholder Coordination:

• Liaise with Client, Consultants, and internal departments to ensure smooth documentation processes.
• Act as the point of contact for document-related queries and requests and to provide the solutions.

Qualifications & Experience:

• Bachelor's Degree in Business Administration, Information Management, or related field.
• 2-3 years of experience in Administration / Document Control, preferably within PMC and government projects (Saudi National only).
• Strong knowledge of Document Control systems and compliance frameworks.
• Experience with eDMS platforms (e.g., Aconex, Share File, SharePoint, Documentum).
• Excellent organizational, communication, and time management skills.
• High attention to detail and ability to manage confidential information.

Why choose AtkinsRéalis?

• Tax-free salary.
• Life insurance coverage.
• Comprehensive medical insurance coverage.
• Paid Annual leave.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Relocation assistance.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting.

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We pursue this commitment by:

• Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
• Complying with the relevant employment legislation and codes of practice.
• Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.