Context & Environment

This position functions in a highly complexed and integrated environment, where the incumbent must understand the end-to- end process in order to add value. It is highly pressurized and deadline driven environment.

The role is technically demanding and requries adapting to oil industry, environmental, and technological changes. The role needs to trouble shoot, in order to resolve issues from reoccurring. The high financial value of transactions ensures visibility of this role within the organisation.

Environmental damage caused by spillages & leaks, can cause reputation damage for TMSA and the TotalEnergies Group. Early detection & reporting, is therefore critical.

Activities

As a Wetstock Gains & Losses Analyst, you would be required to be carrying our the following responsibilities:

HSSE:

To effectively manage and minimise HSE risk within area of responsibility by ensuring:

- Compliance with all HSE Policies, rules, guideline and legal requirements

- Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies

- That HSE competency requirements are identified & enforced within area of responsibility

- To investigate & report any losses that may arise as a result of a tank leakage, spillages, possible environmental pollution, to ensure prompt remedial actions by HSE, Technical and / or Logistics.

- To report excessive losses & possible leaks timeously to the Wetstock Gains & Losses Supervisor to add to the Signal Leak Suspicion Group.

This position is responsible for Wetstock management for allocated SOC retail service stations.

In order to minimize the company's stock losses, thereby protecting the environment and manage WCR, the position is accountable for:

- Stock in Transit is receipted at least 3x a day, when excluded from the automated interface.

- Downloads are done daily from ESO & SAP (ZMB51, Dip Report).

- Provide Fairbanks with ZMB 51 daily.

- Update of reconciliations:

• All deliveries and rebrands are captured correctly.

• All contaminations, upliftment's and reversals are done timeously in order to balance to SAP for accurate stock declaration.

• Sales billing issues (sales differences, hard drive crashes, outstanding sales, POS 59) are addressed.

• Attention to detail & accuracy required.

- All sites with issues to be sent timeously to Wetstock Supervisor, TM's & RSM's via email. If issues persists, to escalate to applicable Stakeholders.

- To work closely with:

• Logistics Operations staff: incorrect delivery processing, contaminations

• Finance: regarding incorrect billing

• SOC dealers, TM'S, RSM's

• Technical: regarding equipment issues

• SIS Compliance team regarding: configuration issues, tank & product changes

- Once a reconciliation is finalized, monthly stock declarations are done in SAP & approved by the Wetstock Manager. This would result in the marking of a given dip (taking a stock position) to calculate the difference between Theoretical Stock & Physical Stock.

- Stock declaration should be within the tolerance level, or a valid reason should be provided prior to posting.

- Adhere to a target of 95 % posting rate per analyst.

- KPI's to be completed: Monthly Sites not Posted, Top 6 for Mass-balance and Delivery Issues for Wetstock Committee.

- To escalate any underlying trends, causing Wetstock losses and to identify and isolate these specific problems in the different forums, such as Mass-balance, Wetstock Working Committee, Leak Suspicion Group, Wetstock Steercom.

- To proactively report any abnormal activities, effecting Wetstock Management at SOC Service Stations.

- To assist with organizing & taking Minutes of the Wetstock Working Committee Meeting.

- Maintain the Risk rating on the reconciliation of all SOC Service Stations.

- Stick2 Basic requirements:

• Regular Site visits to ensure dealer manual reconciliations are up to date & day to day Wetstock Management is adhere to.

• Quarterly delivery observation is done

• TM & Dealer Check Lists are up to da te

Candidate Profile

A suitable candidate for this role would possess the following:

• 3 year Degree / Diploma in one of the following streams - Business Management or Financial Management or at least a 3 years relevant experience in warehousing and Logistics, or Grade 12 with extensive experience in the specific field.
• Experience in stock management, warehousing, distribution and retailing (supply chain management).
• Key competencies required: Analyzing, Planning, Organizing, adhering to Principles and Values, delivering results and meeting customer expectations. Achieving personal work goals and objectives. Coping with pressure and setbacks & working with people.

Technical knowledge or skills required:

• Experience in SAP (MM and SD).
• High skill level in Microsoft Excel
• Exposure to service station forecourt operating systems will be an advantage (ESO)

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, colour, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility.