Project Services Manager - (Offshore) - Energy, Oil & Gas Project

About the job Project Services Manager - (Offshore) - Energy, Oil & Gas Project

Position Title: Project Services Manager

Location: KL Office Milan (Italy)

Reporting to:

Hill International provides program, project, and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. For more information on Hill, please visit our website at www.hillintl.com

Report to Project general Manager, the Project Service Manager is responsible for leading and coordinating all project support services including cost control, planning & scheduling, document control, procurement support, logistics, and administrative services to ensure smooth project execution. This role acts as the bridge between the technical project team and the corporate support functions, ensuring contractual and operational requirements are met in a timely, cost-effective, and compliant manner

General Description of Role and Responsibilities [ but not limited to ]:

1. Project Support & Coordination

• Manage all project service functions (cost control, planning, document control, logistics, and procurement support) for offshore and onshore scopes.
• Coordinate project service teams during EPC/EPCIC phases (Engineering, Procurement, Construction, Installation, Commissioning).
• Develop and maintain the Project Services Execution Plan in line with company and client requirements.

2. Cost & Budget Management

• Oversee project cost control and forecasting activities.
• Monitor project budgets, track expenditures, and identify cost variances.
• Ensure timely preparation of cost reports and financial updates to the Project Manager.

3. Planning & Scheduling

• Supervise the preparation and maintenance of detailed project schedules (engineering, procurement, construction, and commissioning).
• Integrate subcontractor schedules into the master project schedule.
• Monitor progress and highlight deviations or risks to timely completion.

4. Procurement & Contracts Support

• Work closely with the procurement team to ensure timely delivery of materials, equipment, and services.
• Support contract administration, including review of commercial terms, tracking variations, and monitoring contractor performance.
• Ensure vendor documentation and records are maintained as per quality and contractual requirements.

5. Logistics & Offshore Coordination

• Coordinate mobilization and demobilization of personnel, materials, and equipment to offshore and onshore sites.
• Oversee marine logistics, customs clearance, and transportation arrangements.
• Ensure SIMOPS and offshore operational requirements are factored into service planning.

6. Document Control & Reporting

• Oversee project document control systems ensuring proper document flow between client, contractors, and internal teams.
• Ensure compliance with contractual submittal requirements.
• Prepare and issue weekly/monthly project service reports to management and clients.

7. HSE & Compliance

• Ensure all project services activities comply with company HSE standards, client requirements, and local regulations.
• Promote a safety-first culture within the project services team.

Key Competencies

• Strong leadership and team coordination skills.
• Excellent organizational and time management abilities.
• Analytical mindset with attention to detail.
• Effective communication and client interface skills.
• Ability to work in high-pressure, fast-paced project environments.

Project Phases responsibility distribution

• Planning: Develop Master Schedule and Capital cost Ledger, Plan offshore logistics, crew rotation, and material shipments.
• Execution: Supervise cost control, document control, and procurement support team, Coordinate offshore service delivery vessel scheduling and simultaneous operations [SIMOPS]requirements.
• Monitoring: Track cost and schedule performance, manage reporting, Monitor Offshore execution against plan.
• Compliance: Ensure adherence to project procedures and contractual deliverables, ensure offshore compliance with Employer & regulatory requirements

Qualifications, Experience, Knowledge and Skills:

• Bachelor Degree from an accredited university.
• Work experience of 15+ years in Project Services / Project Control after earning degree.
• Candidates must have a minimum of 5 years hands-on experience in offshore projects
• Excellent spoken and written English including proven ability to write reports.