Job Summary:

The Document Controller assists the Document Control Manager in managing the registration, receipt, distribution and issue of all contract documentation, as well as implementing and maintaining procedures for the production, issuing and registering of all formal project documentation. Typically this includes, collating all documents including drawings, keeping a record of document status, liaising with project personnel and chasing outstanding information. Support supply chain in applying information processes. Support the DCM in providing training to the MD team and supply chain.

Key Responsibilities:

• Document accurate records of all documents at all times, via project Electronic Document Management System (EDMS).
• Distribute documents to the relevant project team members, ensuring they have the correct documents in a timely manner.
• Ensure consistency of document submissions in adherence to the project document control procedures
• Ensure that all project participants have access to the latest documents/drawings through the EDMS.
• Issuing of Document Reference Numbers (when required)
• To comply with requirements outlined in project Document management plan and BIM Execution Plan
• Work collaboratively with all Users/Creators/Reviewers providing ongoing support in order to ensure that the project document control processes are followed.
• Apply the IT system for document control
• Maintain a full audit trail for all documents
• Ensure the issue, receipt and acknowledgement of documentation
• File and archive all documents within the secure system/EDMS.
• Ensure that as-built, record drawings and operations manuals are available at the end of the project in a format as may be approved by the client, as part of Project Handover.
• Provide document control for all client/confidential documentation
• Supporting the supply chain in delivering their Document Control Responsibilities.
• Ensure all issued documents are compliant and accurate
• Provide support to system reports to enable project KPI's to be prepared
• Provide "super-user" services associated with the project document management systems including folder creation and administration of starters and leavers. Ensure that access permissions/security is correctly applied
• Ad hoc administrative tasks, as required
• Assist with the generating of package listings (TIDP/MIDP).
• Provide training for project participants.

Technical Competencies:

• Good knowledge of Document Control systems in a muliti-discipline project
• Knowledge of data management
• Ability to apply IT systems relevant to Document Control. (ASITE, Procore, Trimble - Viewpoint, Projectwise of particular interest)
• Competence in the use of Microsoft Office applications (Excel, Word, Powerpoint, Visio)
• Knowledge of the Document Control process in accordance with ISO 19650.

Behavioural Competencies:

• Strong focus on detail
• Ability to focus on a task and apply process
• Proactive and able to take initiative.
• Very strong verbal and written communication skills are required.
• Ability to liaise with other departments and subcontractors.
• Patient, empathetic and collaborative approach to the role.

Dragados Values:

• Excellence: Promoting innovation, development, training and continuous improvement to achieve the highest quality of project delivery.
• Integrity: Acting ethically and transparently. Demanding the best standards of integrity from its employees, suppliers and other stakeholders.
• Trust: Nurturing positive relationships at all levels of the organisation, with our clients and supply chain by developing strong and long term relationships based on mutual trust.
• Sustainability: Commitment to sustainable development to make an efficient and ethically responsible contribution to society and the environment.
• Profitability: Ensuring our profitability as well as contributing value to the communities in which we operate as part of our sustainability agenda.

Dragados is committed to act based on Equality, Diversity and Inclusion principles. Equal opportunities, non-discrimination and respect for human rights are basic principles contained in the Dragados Code of Conduct that apply to all Dragados employees.