JOB DESCRIPTION

We are seeking a freelance/contract Senior Project Manager to join our client services team, which partners closely with our strategy and creative teams on large-scale projects. The ideal candidate will be a self-starter with proven experience in a brand consultancy or advertising/communications agency environment. This role is central to the success of Prophet's fast-paced and growing activation and production team. You will play a pivotal role in leading and guiding a wide range of brand design implementation and digital projects through to successful delivery.

RESPONSIBILITIES/COMPETENCIES

Client

• Acting as the key client contact on discrete workstreams, to ensure that strategic directives are implemented, and that work is delivered on time, on budget and it exceeds client expectations.
• To comfortably navigate mid level client stakeholder landscapes and decision-making functions
• To demonstrate understanding of client's strategic needs and over time, become confident representing Prophet POV where necessary
• Winning key stakeholders' trust (internally and externally) through consistent performance, proactive management and demonstrating well rounded understanding of the client's business: environment, customers and competitors.

Team

• To scope out project plan and roadmap for brand activation work streams eg. Brand identity and campaign development, activation and roll out
• Scheduling project/account meetings, diary management and any appropriate conflict resolution
• Supporting the project team to define the roadmap / project plan & key milestones
• Ensuring the project team is following the timeline / keeping things on plan
• Working with staffing (creative + strategy) to ensure that the right resources are in place, including contractor scheduling, alignment, and internal set-up
• Facilitating regular team stand ups throughout the week, sharing notes afterwards
• Setting up and helping to moderate client meetings where appropriate
• Relaying client feedback and making sure it is being addressed
• Facilitating smooth and effective working relationships within and across teams
• To establish working relationship with senior client director(s) and diarise regular discipline check ins
• To maintain project reports where required and escalate up issues with Partner team members as necessary

Commercial

• Negotiating with 3rd parties on contractual issues and liaising with Global contract team/EMEA project finance support
• Ensuring Prophet contractual requirements regarding freelancers and vendors are in place and tracked eg PO's/MSA's
• Monitoring Prophet's online budgeting system (pricing model); tracking and approving freelancer time allocation within the system
• Develop efficient working relationship with Prophet's finance team, establishing meeting cadence to review project commercials

EXPERIENCE/SKILLS REQUIREMENTS

• Extensive experience within a relevant consultancy or agency, gaining multi industry/sector experience (brand consultancy/comms agency)
• Ideally an industry recognised qualification e.g. CIM, CAM, PMI or equivalent training
• Strong PPT and Excel capabilities - Microsoft project is a nice to have
• Strong written and verbal communication skills with business-level proficiency in spoken and written English
• Basic understanding of financial and accounting concepts
• Business judgement, maturity and professionalism
• Resourceful problem solver - ability to identify issues & develop effective solutions
• Pragmatic / can-do attitude, always solution oriented
• Ability to prioritise, multi-task, and remain calm under pressure
• Confident, empathetic listener, able to resolve conflicts
• Excellent organisational skills and attention to detail
• Ability to adapt to change, embrace bold ideas, challenge conventional thinking and ways of operating
• A willingness, when and if required, to work with (and potentially travel to) clients from all areas within EMEA
• Self-starter able to work without constant oversight

Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.